Instantly Backup Office 365 Emails, Contacts, & Calendars to PST, MBOX, PDF, etc.
*SysInfo Office 365 Backup Software fully secure download version.
Explore the major advantages of the software that make Office 365 email backup hassle-free.
Know why professionals choose SysInfo Office 365 Mailbox Backup Tool over manual backup
Many Individuals and businesses need their Office 365 data in different file formats for storing or analysis purposes. SysInfo Office 365 Backup Tool allows users to transfer or migrate their mailbox data to different formats, including PST, PDF, EML, MSG, MBOX, and CSV, with ease. It is quite useful for those who need a way to keep Office 365 data available outside the cloud.
This software allows you to restore PST and OST files directly into Office 365 mailboxes easily. Both small and large Outlook files can be stored with the help of this tool. This makes it useful for those users who need to recover older mailbox data. The process remains smooth, preserving the original mailbox data structure and ensuring data integrity.
SysInfo Microsoft 365 Backup software is designed to handle multiple users and large Office 365 mailbox data. It supports features like selective backup to make migration and backup easier and more organised. From mailbox selection to migration flexibility, it helps simplify larger backup tasks. All these features make it a practical solution for teams and organisations working in a professional Office 365 environment.
Here is a detailed explanation of the SysInfo Software features, with logic for better understanding
Migrate to Other Platforms
This reliable wizard is a powerful utility that allows users to migrate Office 365 mailbox emails to Web & Cloud-based email clients. You can migrate Email from Office 365 to Google Workspace, Office 365, and IMAP. Through IMAP, you can migrate to Gmail, Yahoo Mail, iCloud, and more, and make sure IMAP is enabled in them.
Save Office 365 Mailboxes
Enables you to save your Office 365 mailbox data directly to your local system for easy access and backup. The software lets you export mailbox content into multiple file formats like PST, PDF, EML, MSG, MBOX, and CSV. It makes it easier to store or move your mailbox data outside the cloud environment.
Preview Mailbox Data Easily
Allows users to preview mailbox data in an organised structure before starting the migration. This helps review folders and check the available mailbox items in advance. You can select only the data that you want to transfer or back up. It provides better control and skips unwanted mailbox content to migrate.
Restore PST and OST Files
The software lets you restore both OST and PST files directly into Office 365 mailboxes. It can also restore Outlook data files that are no longer linked to the original account. Users can easily access old Outlook data without depending on lengthy manual steps. The tool works smoothly with both small and large files, making the process smooth and stress-free.
Backup Archive and Folders
The tool also supports archived mailbox data and shared public folders for a more complete Office 365 backup. Making it useful for businesses and administrators who manage shared or larger environments. Users can also import or restore data directly to the Mailbox, Archive Mailbox, or Public Folder as needed.
Remove Duplicate Mailbox Data
Helps users to avoid unnecessary duplicate data during backup or migration. With its advanced algorithm, it can detect repeated Emails, Contacts, Calendars, Tasks, and Notes based on selected criteria. It also helps save storage space and avoid confusion when working with large mailbox data or when running repeated backup processes. This keeps the final output cleaner and better organised.
Save Emails Without Attachments
The SysInfo Microsoft 365 Backup Tool gives users the option to save Emails with or without attachments. This feature is quite useful when users only need the Email content for backup or record-keeping. It also helps to optimise storage usage and overall backup size. Users can choose the required option and manage mailbox exports in a more flexible way.
Use Smart Backup Options
This Office 365 Mailbox Backup tool includes several useful options to ensure that the backup process is convenient and flexible. Users can use the Skip Previously Migrated option to avoid backing up the same mailbox again. It also allows saving Emails only, exporting contacts in VCF format, and saving calendars in ICS format.
Backup Selected Date Range
The software allows users to back up Email data within a specified date range. You can define the start date and end date, and only the selected data will be processed. This helps reduce backup size and save time when working with large mailboxes. Also ensures that only the relevant emails, contacts, calendars, and tasks are included in the restore or backup process.
Compatible with Windows and Outlook
SysInfo Office 365 Backup Wizard works smoothly on all major Windows versions, including 11, 10, 8.1, 8, and 7. Also compatible with multiple Outlook versions, from 2019, 2016, 2013, and earlier. Adding to this, users can easily operate this tool even without technical knowledge. Its user-friendly interface ensures smooth backup, restore, or migration of Office 365 mailbox data without restrictions or version conflicts.
| Version: | 26.3 |
| Size: | 228MB |
| Release Date: | March 2026 |
| Language Supported: | English |
| Edition: | Home, Administrator, Technician, and Enterprise |
| Free Download Buy Now |
| Processor: | Intel® Core™2 Duo E4600 Processor, 2.40 GHz or above |
| RAM: | 8 GB minimum (16 GB recommended) |
| Hard Drive: | 512 MB free space required |
| Support Outlook Versions: | Office 365, 2019, 2016, 2013, 2010, 2007, 2003, 2002, 2000, 98, and 97 |
| Supported Windows Versions: | Windows 11, 10, 8.1, 8, 7, Server 2008, and 2012 (32-bit & 64-bit) |
| Demo Version: Free Office 365 Backup Software is available for users to verify all the features and functions they get to help in migration. It is capable of converting up to 50 emails per folder without any charge. Users need to switch to the premium version to unlock the full potential of the tool. The premium version provides unrestricted mailbox conversion and can even work on an enterprise level. |
Follow these simple steps to export Office 365 emails locally:
SysInfo's Award-Winning Software Recognized by Experts- Highly Rated in the Best Category
SysInfo Microsoft Backup tool makes mailbox migration and backup much easier to manage. The tool offers a user-friendly interface and advanced features to keep the process hassle-free. Its ability to preserve email data along with attachments makes it a prominent choice for users. View more
The software is a reliable and practical solution for Office 365 backup or restore. It supports migration to multiple file formats and email clients. Also provides selective backup options and mailbox-level controls to make it useful for both individuals and businesses. View more
Compare the functionalities of the SysInfo Office 365 Email Backup Tool Demo and Pro Versions in the Table
| Product Features | Free Version | Licensed Version |
|---|---|---|
| Backup Office 365 emails to PDF, PST, EML, MBOX, MSG, and CSV | Convert 50 Emails Per Folder | Unlimited |
| Migrate Office 365 mailbox to Office 365, Google Workspace, and IMAP accounts | Convert 50 Emails Per Folder | Unlimited |
| Restore PST and OST files to Office 365 | Convert 50 Emails Per Folder | Unlimited |
| Preview mailbox folders in a tree-structured view | ||
| Select the source and destination Office 365 mailbox | ||
| Remove Duplicate Files | ||
| Backup Emails without Attachments | ||
| CClean up Server Space | ||
| Save Email Items Only | ||
| Skip Previously Migrated Data | ||
| Set Custom Folder Name and Save Location | ||
| Apply Advanced Date Filter | ||
| Windows OS Compatible Software | ||
| 24*7 Tech Support & 100% Secure | ||
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Download | Buy Now |
SysInfo Office 365 Email Backup is specifically designed for users who want to migrate Office mailbox data safely and in an easy way. The tool ensures data integrity and a secure backup even for large mailbox files. Allows migration to multiple formats, selective backup options, and flexibility to work for both personal and professional uses. The software uses an OAuth-based login method for Office 365 and other email clients. It is built to keep the process smooth and organised without saving or altering any of your important data. Whether you need to save mailbox data locally or transfer it to another platform, this software is a reliable choice.
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Get clear answers to common queries related to the SysInfo Microsoft 365 Backup Tool.
Ans: Follow these steps to quickly convert EML files:
Ans: With the SysInfo Office 365 backup tool, you can back up different Office 365 mailbox items like Emails, Contacts, Calendars, Tasks and Notes. This makes it easy to save complete mailbox data without missing any information.
Ans: This software supports multiple saving formats such as PST, PDF, EML, MSG, MBOX, and CSV. This provides users with more flexibility when accessing or managing Office 365 mailbox data.
Ans: Yes, the users can restore both PST and OST files using this tool directly into Office 365 mailboxes. It also supports Outlook data files that are no longer linked to the original account.
Ans: Yes, the software supports direct migration to Office 365, Google Workspace, and IMAP-based email accounts. You can easily transfer mailbox data from one environment to another.
Ans: Yes, this tool gives you the option to opt for selective migration with features like Date Filter and Folder selection. This helps avoid unnecessary backup and saves effort and time in the process.
Ans: This software is designed with a user-friendly interface that allows both technical and non-technical users to complete the process easily. Users can restore or back up Office 365 mailbox data simply with this tool.
Ans: Yes, the tool is designed to work with all major Outlook and Windows versions. It supports Windows 11, 10, 8.1, 8, and 7, along with Outlook versions like Office 365, 2019, 2016, 2013, and earlier.
Ans: Yes, the software is built to keep your data safe and secure during the process. It supports modern authentication for account login and helps users access their mailboxes safely during the process.
Ans: The user must have Sign-in access enabled for login using modern authentication. Without that authentication token will not be generated, and the login will fail. In some cases, admin consent may also be required, especially when the application requests access beyond a single user account.
This usually applies to organization-wide or multiple-user mailbox access in Microsoft 365.
Real customers' experiences after using SysInfo Office 365 Backup Software Tool
Step 1: Download the SysInfo Office 365 Backup Software. Install and run it on your system.
Step 2: Log in and authenticate your Office 365 to access mailbox data.
Step 3: Then select the backup option from Primary Mailbox, Online Archive, or Public Folder. Further, hit Next.
Step 4: You can preview the selected mailbox in the tree structure and select the files or folders to back up.
Step 5: Select the desired format to back up and apply filters. Then, click Next.
Step 6: At last, click on the Backup button, and the migration will start.
