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Google Workspace Backup Tool Pre-Requisites, Supportability & Limitations

author Written By Deep Sikha
author Approved By Sonika Rawat
Updated on 9th Oct 2024
Reading Time 8 minutes

This write-up outlines the essential information regarding the Google Workspace Backup Tool. We will explain to you its prerequisites, supportability, and limitations. Understanding these aspects is crucial for users to implement and utilize the tool effectively. This guide clarifies what is needed before installation and the types of support available. Additionally, it outlines the constraints of the software. Together, these elements aim to ensure a smooth experience for users looking to back up their Google Workspace data.

This is how the tool’s first interface appears:

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Pre-Requisites of the SysInfo Google Workspace Backup Tool

  • The destination account should have a Purchased (valid) license.
  • G Suite admin user must have Access to All Google APIs.
  • Google project must be created to get Client ID, Service Account ID, and P12 file.
  • Domain-wide scopes must be provided for each G Suite ID (Source and Destination).
  • If you are backing up or migrating G Suite All Services, you need to log in using your Root User Email Address, Service Account Email, and P12 file.
  • You can also log in through, Import users from CSV. To know how make sure to download the CSV file from the link given in the software. Make your CSV with proper credentials or modify the sample CSV.
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  • Please ensure to Download the Sample CSV file from the link given in the software while backing up G Suite Only emails into other file formats and email clients.
  • Local source folder must be granted with read permission.
  • If you are backing up or migrating only Emails from your G Suite account then you will have to add CSV with the Email Address, Third Party App Password, IMAP Host ID, and IMAP Port No.
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  • You will need a Third-Party Password when you Backup G Suite to these Email Clients:-
  • Generate Gmail Third-Party App Password
  • Generate iCloud Third-Party App Password
  • Generate Zoho Mail Third-Party App Password
  • Generate Hotmail Third-Party App Password
  • Generate Yahoo Third-Party App Password
  • Generate AOL Third-Party App Password

Supportability of Google Workspace Backup Tool

This section provides an overview of the support features and capabilities of the Google Workspace Backup Tool. It lists various aspects of the tool, such as compatibility with different data types, support for special characters and foreign languages, etc. Overall, it highlights what users can expect in terms of functionality when using the backup tool for Google Workspace data.

Demo Version License Supportability
Date Filter Supported
Special Characters / Foreign Language Names For Folders Supported
Deleted Items Supported
Attachments Supported
Date Time retention Supported
Email Labeling Supported
Read/Unread Supported
Conversation Supported
Mail Body Format [ RTF, HTML, and Plain Text] Supported
All Mail Folder Supported
Chat Supported
Snoozed Supported
Scheduled Mail Supported
Starred Email Supported
Importance Supported
User Limitation at One-Time Depends On License
Category All Categories Social, Forums, Promotion (etc.) Supported
All Email Attachments will be Saved in their Respective Format while backing up G Suite Emails to PDF. Supported
Google Workspace (G Suite) to G Suite Supported
Google Workspace (G Suite) to Office Supported
365 (Also Assign Impersonation)
Google Workspace (G Suite) to Office 365 (Using Azure ID) Supported

Limitations of Google Workspace Backup Tool

This section outlines the limitations of the Google Workspace Backup Tool, explaining specific constraints users may encounter.

Limitations Reasons
All folders present even if they are outside the date filter’s range The application is designed to pre-process the folders first and then the mail.
Forward slash [ / ] in Folder name Because G Suite itself considers forward slash as a path separator
GMAIL API Restriction https://developers.google.com/gmail/api/reference/quota https://developers.google.com/analytics/devguides/reporting/mcf/v3/limits-quotas#daily-project-limit
Conclusion

Understanding the prerequisites, support features, and limitations of the Google Workspace Backup Tool is essential for a smooth backup experience. Make sure to check what is needed before installation, and examine the supported features and any restrictions you might encounter. If you have questions or need assistance, refer to the support@sysinfotools.com.

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