SysInfo Google Workspace Backup Tool

Multi-functional utility to migrate or backup Google Workspace on Mac or Windows OS.

★★★★★  (Average Rating 4.9 Based on 1800 rating)
  • Automated protection of Google Workspace data during backup with zero loss.
  • Granular conversion of mailbox data from multiple user accounts simultaneously.
  • Backup data intelligently while preserving the metadata and folder hierarchy intact.
  • Perform rapid backups without a single line of code or manual effort with precision.
  • Track your Google migration projects with delta syncs, whether a techie or a non-techie.
Available for:

*SysInfo Google Workspace Backup Software Fully Secure Download Version.

     
     
1M+ Downloads
190+ Countries Worldwide
15+ Years Experience

All-in-One Suite for Centralised Workspace Management

SysInfoTools Google Workspace Backup & Migration Tool uses only the Google APIs and Microsoft Graph APIs, allowing IT administrators, managed service providers, and individuals to manage and secure data in Gmail, Google Drive, and Chats from one place, without the help of Google Takeout, third-party add-ons, or scripting. Simplifying large-scale backup, export, and migration, SysInfo ensures safeguarding your enterprise-critical data while meeting business requirements, compliance needs, and disaster recovery.

Mailbox Migration

Transfer your Gmail, contacts, calendar, tasks, and relevant data to PST, PDF, MBOX, or CSV, or import them into Microsoft 365 or another Workspace account. Migrate one or a hundred mailboxes at a time with JSON/P12 file upload or CSV mapping.

Google Drive Migration

Export My Drive, Shared Drives, Shared with Me, etc., with Docs, and more auto-converted to Office formats. Run the job on your local machine securely, maintaining data fidelity without storing credentials or confidential data on any servers.

Google Chats Migration

Move DMs, Spaces, Messages, Files, Tabs, and Channels into PDF format or save on the cloud platform with 100% accuracy and no loss. Secure your chat styles and map the users clearly to move data with full flexibility, with real-time processing.

Benefits of the Google Workspace Backup Software

Migration between domains often fails silently, either because of a missing folder, a broken permission, or duplicates. Explore where the Google Workspace Backup Tool helps out effectively.

When Enterprises Need the Best Google Workspace Migration Tool?

Scenarios where using the Google Workspace Migrator is needed to meet organizational and legal requirements.

M&A Integration and Cloud Migrations

Transfer G Suite Data in Bulk

For IT Admins & MSPs

Two companies and two domains, but only one Microsoft 365 or Google Workspace tenant to move forward. This means essentially just one mailbox and one Drive account needs to be migrated to the surviving domain (with mapping preserved). An organization using Exchange Online or SharePoint can bring its Gmail and Google Drive data in directly with full fidelity in bulk using advanced filters, without performing an entire export-import exercise with this user-friendly, self-explanatory Google Workspace Migrator.

Business Operations and Restructuring

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For Institutions & Firms

An employee who has resigned can have his or her mailbox and Drive data transferred over to a manager’s account or a local archive before the final deactivation of the licence. Furthermore, Google Workspace Backup Wizard can be used for many-to-one or many-to-many mapping to merge several team accounts into one without manual effort, preserving data and uninterrupted access to crucial emails, files, contacts, tasks, records, and calendars from previously created Workspace backups after accidental deletion.

Data Compliance and Business Continuity

Dignify your Gmail Data Security

For Legal, Healthcare, Etc.

Move only mailboxes and dates of relevance to the audit. Export Google Workspace Email to PST or PDF format for e-discovery. It may be a good idea also to have a copy of the mailboxes, drive, chats, and spaces data on a hard drive to be ready for any eventuality that may arise due to possible deletion mistakes, administrative errors, or account hacks. Retain conversations, channels, plans, documents, and prepare long-term archives to support legal investigations, audits, and litigation requirements while ensuring availability throughout the transition with minimal downtime for future references.

Excellent Features of the SysInfo Google Workspace Backup Tool

Detailed Features of the Google Workspace Migration Tool to backup and transfer emails with ease.

authentication

Feasible and Reliable Authentication

Use any of the three authentication modes as Modern/OAuth (sign in with your own credentials and Google’s consent screen or Client ID/Secret ID from the app), IMAP+App Password (use for migration in single mailbox connections with 2FA enabled), and Workspace Admin (DWD) (use JSON/P12 service account and key to access mailbox in domain without per-user login) for secure Workspace data access.

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Batch Login or Saved Access

Import a CSV containing details for multiple Google Workspace user accounts, authenticating dozens of mailboxes in a single go with the status (verified/failed) check for each account. Or, use the Saved Connection option within the Google Workspace Backup Tool to reconnect with a previously authenticated account or tenant at the destination without re-entering credentials manually every time.

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Backup to Local Formats

Export Google Workspace to PDF, PST, MBOX, or CSV formats, contacts in VCF, and calendars in ICS format. Besides this, secure and save your Google Drive content, including DOCS, Sheets, and Chats data, in particular Word, Excel, PowerPoint, and other formats as desired at your chosen location with full data fidelity and folder structure preservation.

destination-formats

Migration to Direct Destinations

Directly migrate Google Workspace to Google Workspace (Admin DWD) or Microsoft 365 (single user or admin/tenant mode) for all mail, drive, and chats data with the Google Workspace Migration Tool. It allows for an easy switch with intact data without downtime or loss, maintaining accuracy and precision for all confidential and business-sensitive data.

mapping

Intelligent Mapping

Perform mailbox mapping (1→1, 1→M, M→1, M→M) when migrating Workspace data to another email platform with the Google Workspace Backup Software. Match how your reorganization actually looks manually or use Quick Actions to perform automatic mapping by selecting (one source to all destinations) or (all sources to a single destination) in one click for quick transfers.

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Secure & Trusted Migration

All backup and migration jobs with this software run on your local machine without any credentials stored on third-party servers. With OAuth2.0 and Domain Wide Delegation(DWD), enterprise-level security is guaranteed. The Workspace data is protected with encryption, and the dedicated software performs all the backup and migration operations without altering any original data of the account.

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Redundancy Elimination & Data Skips

Through the Duplicate Handling feature based on Subject, From, Body, CC, and To, skip items already present at the destination based on email properties or file checksum. Also, choose to skip folders like (Promotions, Social, Forums, Update, Personal, Unread, and Attachments) as desired.

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Specific Timeline Filtering

With Google Workspace Migrator, backup data for a particular time with the Enable Date Filter (Date Range). Input your Start and End date, and the software will migrate the selected data like specific Gmail labels or Drive locations (My Drive, Shared Drives, Shared with Me, Trash) for that period.

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Smart Workspace Backup & Delta Sync

Restart an interrupted Google Workspace (G Suite) migration job from its last checkpoint (new or modified data) instead of starting over with the Resume Migration (Skip Previously Migrated Items) filter. Besides this, you can even choose to Exclude Deleted Mails, Empty Folders, and Spams for faster and more efficient data handling without any complexities.

date-filter

Advanced Migration Filtering

Google Workspace Backup Wizard enables options like category-specific advanced email filtering by Subject, To, From, CC, Bcc, and Body, saving attachments separately, and reclaiming storage by Enable After Migration Cleanup (Free Server Space) filter. Move source items to trash or delete permanently for optimal data backups in reduced migration time.

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Custom Naming & File Splits

Give a Custom Folder Name to your output Workspace data file for easy identification and access on your system, and split large PST/PDF exports into manageable parts by MB/GB for smooth management.

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Detailed Backup Reports

Access the detailed real-time reports for every job with Google Workspace Migration Tool. It produces a record of items migrated, skipped, error logs, and failed during the entire process, exportable for audits and monitoring.

Backup Scope & Repository Defined for Large Organizations

Every Google Workspace service you use has a definite place where you can store its copy. Explore firsthand here.

Check what exactly gets preserved from your Google Workspace

Preservation of the original structure of emails, attachments, labels, and mailbox metadata so that it represents exactly the same as the live mailbox's behavior.

The team's shared mailboxes are preserved separately in order to secure communication among the employees without hassle.

All records, personal and professional information, and calendar entries (events, reminders, meetings, etc.) remain the same even after restoration in another format.

Letters or communications that are being deleted are saved to backup storage for later use with an extra safety net before permanent loss.

My Drive enables saving all the files and folders, including images along with Office versions and information, preventing accidental deletion or complete loss of accounts.

The files and folders of the Team Drive accessible from multiple sources are kept secure without depending on the individual account of a team member.

Google Docs, Sheets, Slides, and PDFs are stored in their original format, keeping all formatting details intact with zero data loss, unflattened into plain text.

Direct messages and Workspace Spaces conversations, along with relevant shared media and communication history, are safely archived for compliance and future reference.

Files and folders that other people shared to your account are preserved, so access to that content survives even if the original owner later revokes it.

Check what each one of these is best suited for

Make sure your backup is stored on the machine you are using so that you will have it easily available and accessible.

Secure your saved files in a portable storage device like an external hard drive or an SSD so that you can carry it with you wherever you want.

Store copies on a shared network drive, as it helps those in charge of IT to manage only one backup source rather than several copies.

Use cloud storage for creating backups for a reliable storage solution that will work no matter what happens to your hardware.

Use NAS for bulk storage of files and folders pertaining to all departments of a large organization.

A native Outlook format, perfect when the intention for the backup is to open email in Microsoft Outlook for offline access.

An Adobe archive that is readable and accessible, making it applicable in legal review, audit processes, and compliance.

The standard file format that is compatible with other clients besides Outlook, such as Apple Mail, Opera Mail, Eudora, Thunderbird, and more.

Basic flat file export format, storing data in rows and columns that can be used for reporting purposes or moving contacts and mailbox data to another platform.

Migrate mailboxes from one domain to another in a Workspace environment, often during domain consolidation or merger of organizations.

Migrate to the live Microsoft 365 tenant within an instance, suitable for hybrid or full Microsoft migration.

Beyond Mail & Drive: Backup Google Chats On Your Own Terms

Chat data is different from email and drive data as there is thread-based communication and collaboration among participants. The platform uses this information to offer corresponding features.

Direct Messages (DMs)

The one-on-one communication between participants is preserved as entire discussions rather than standalone messages, ensuring that the order of responses and context is preserved on the other end.

Channels & Spaces

Google Spaces retain all of their original message trails, topics, and configurations with each pair of those interested in them. Map pre-existing channels named the same way or make new ones during migration.

Group Conversations

Chats of multiple individuals that aren't tied to a formal Space are migrated as group communications, keeping every participant in place rather than collapsing them into a 1:1 thread.

Shared Files & Media

Files, pictures, and other things shared within a discussion are transferred preserving linked connections to the original messages that contained them during the discussions and general conversations.

Attachments & Threads

Attachments, GIFs, and Thread Replies are moved from Google Chats to Teams in the original source format with forensic precision suitable for access as and when required depending upon the user’s needs.

Roles & Membership

Membership in Spaces and the member's role get transferred to the other Teams or Workspace domain to make sure that one does not have to recreate permissions for every member of this group.

Local Exporting? Choose Your Reading Preference!

Chat allows users to export data to PDF using three specific layouts based on their preference for quick and efficient scanning and readability of the chat data.

Tabular View Displays data in a row-per-message structure that is easy to scan, sort, or reference against other records.
Bubble Chat View Read chats like in the original window. Best for general 2conversation archiving and quick human review.
Transcript View Plain, timestamped, and sender-labeled communication format that legal and compliance reviewers usually ask for.

Migrating to Cloud? Pick Your Desired Destination!

Secure your entire chat history, plans, and other relevant content from Google Chats to another Workspace domain chat or migrate instantly to Microsoft 365 Teams with tailored execution. Perform migration in no time with control and simple steps such as:

  1. Review your full inventory, including internal and external users with their Spaces and DMs.
  2. Pick specific accounts to include in the job (flagged as licenced/unlicensed)
  3. Authenticate your accounts via Admin DWD/OAuth 2.0/ Admin Impersonation.
  4. Verify DMs and Spaces against the target and set identity and permission mappings.
  5. Configure at scale with CSV uploads, save mappings, and start migration. Track real-time status with live dashboard.

Balance Security & Data Backup With Google Workspace Migrator Solution

SysInfo Compliance for Enterprises is built with utmost security and privacy. Whether it's secure Google Workspace data authentication or encrypted local or another platform transmission, the trusted tool does it all in a single operation precisely. Check out how.

Security Features
  • OAuth 2.0: Sign in with your own credentials, eliminating storage or sharing of passwords to reduce data risks.
  • Encrypted TLS: All communication passes through Transport Layer Security, ensuring data safety throughout the backup.
  • Safe Authentication: Secure mechanisms are followed to verify user identities post-backup, preventing unauthorized access.
  • Enterprise Compliant API: Works with official Google APIs for secure, reliable, and flawless regulatory-managed backup operations.
Data Protection Features
  • Restricted Sharing Data: Your account, your control. No access, modification, or sharing of your data for full confidentiality.
  • Read-Only: Access your Gmail Mailbox or Google Drive data in read-only mode with no overwrites, so that everything remains unchanged.
  • Industrial Standards: Implement secure backup and retention policies meeting GDPR, HIPAA, and other security regulations.
  • Enterprise-Grade Safety: SysInfo handles environments of all sizes, meeting the business-critical data protection requirements with ease.

Software Specifications

Go through the specifications of this SysInfo Google Workspace Backup Tool so you can install it quickly.

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About Product
Version: 26.08
Size: 295 MB
License: Multiple Users
Release Date: 5 August 2026
Edition: Home, Administrator, Technician, and Enterprise
  
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System Requirement
Windows Processor: Intel® Core™2 Duo E4600 Processor 2.40GHz
Mac Processor: Apple Silicon (M1 or M2) or Intel-based Mac systems
RAM: 4 GB (8 GB Recommended)
Disk Space: Minimum Disk Space - 1 GB
Supported Windows: 11, 10, 8.1, 8, 7, 2008, 2012 (32 & 64-bit), and other Windows versions.
Supported Mac: MacOS X 10.8 (Mountain Lion), MacOS X 10.9(Mavericks), MacOS X 10.10 (Yosemite), MacOS X 10.11 (El Capitan), MacOS X 10.12 (Sierra), MacOS X 10.13 (High Sierra), MacOS X 10.14 (Mojave), MacOS X 10.15 (Catalina), MacOS X 11.0 (Big Sur), MacOS X 12.0 (Monterey), MacOS X 13.0 (Ventura), MacOS X 14.0 (Sonoma), MacOS X 15.0 (Sequoia) and above versions with M Series.
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Demo Version
The trial version of the SysInfo Google Workspace Backup Tool allows you to evaluate all the functionalities of the software. Even backup upto 500 emails per folder, 100 contacts and calendar events, 50 messages per space, or DMs, and 20 MB from Drive on your local OS or another platform with ease. Rest all features are unlocked in the demo so you can test against real data before upgrading to the premium version to achieve complete Google Mailbox and Drive backup.
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Additional Information

User's Installation Guide Software Activation Customization Plan EULA

Step-by-Step Guide to Backup Google Workspace Securely

Follow the stepwise procedure to find how to move the mailboxes and drive instantly.

01

Launch & Connect

Start Google Workspace Backup Software and use any of the three modes (Google Workspace using OAuth 2.0, IMAP + App Password, Workspace Admin (DWD)) to connect, authorize, and maintain backups.

02

Apply Settings

Configure users, data types, general and advanced filters, export formats, or email clients, destination, and authentication accordingly for secure Workspace data backups with consistency.

03

Execute Backup

Backup your entire data and check the live dashboard and real-time progress report to track the data items completed, skipped, failed, source, destination, and other important backup details.

04

Verification

Verify the reports and check the logs carefully for review or compliance purposes. Access the preserved data from the intact folder hierarchy as and when required on your desired destination.

Troubleshoot Common Google Workspace Backup Errors

Most issues trace back to one of these common factors. Explore them before redirecting to support.

Google Mailbox, Chats & Drive Error Resolution

OAuth session expired? Scopes not granted? API access restricted after initial consent?

Solve by reauthenticating OAuth 2.0 and verifying all requested permissions are approved on the screen.

Insufficient privileges? Access to Gmail/Drive not enabled?

Open Google Admin Console and check account roles and permissions. Reconnect after the update.

Large mailbox or drive account? Unrequired categories pulled?

Narrow your scope for folder and date range filters. Targeted jobs complete more quickly than entire datasets at once.

Unlicensed account for Google Chats? Licence lapsed b/w selection and export?

Re-verify account licence status in Google Admin Console and reload the list during selection before the final migration.

Same mailbox backed up multiple times? Overlapping older archives in the new job?

Enable duplicate detection to check data against email properties and skip similar items.

High volume mailboxes exported in a single operation with no file size cap?

Use the Split Resultant PST File feature of the Google Workspace Backup Tool and break large, oversized files into smaller chunks by MB/GB. Automatic split after 45 GB.

Mid-transfer Internet dropped? Temporary service interruption by Google/Microsoft?

After connection stability, use the Resume Migration feature and continue the process instead of starting from scratch.

No Drive access during account authorization even when Gmail is accessible?

Reconfigure your account and verify that Drive is included in your granted scopes before starting the migration once again.

Skip attachments enabled in the previous job? Attachment handling left unreviewed?

Confirm Skip Attachments isn’t selected in the Google Workspace Migrator features during job run and opt for Save Attachments Separately to store them outside of the main export.

Gaps in permissions? Unsupported item types? Specific items result in processing failure?.

Access detailed log reports for checking exact items, error codes, permissions, and filter issues. Later, retry migrating the failed items with the delta sync operations workflow.

Account Spaces unauthenticated for admins or users? Guests not added to the Spaces?

nsure that your configured account has membership and admin visibility for the particular space. Displayed but automatically skipped for migration.

Column headers do not match the expected template? Invalid source and destination address in the row? Account active?

Download CSV template from the mapping pane and recreate with the correct information. Keep the header row the same and verify before upload.

Destination channel and source space names don’t match? Automatic name-matching didn’t function?

Rename target channel or source space name or manually redirect mapping before initiating migration.

Identity mapping unsaved? Permission mapping not in function due to identity mismatch?

Map identities and permissions properly one by one and save them before running the migration job.

Awards and Reviews

SysInfo's Award-Winning Software Recognized by Experts- Highly Rated in the Best Category

Google
  4.2/5
Trustpilot
  4.6/5
capterra
  4.7/5

Securing 250+ Google Users' Data During A Corporate Merger

A 250+ user marketing team in California absorbing a small acquired company planned to access all mailboxes and Drive files of new employees. That too merged simply with the parent company's Microsoft 365 tenant domain, without each newly hired worker needing to log in separately.

Using the SysInfo Google Workspace Backup Software, Workspace Admin (DWD) authentication with a service account key, they processed the secure click-once authentication at the domain level. Further, the CSV Mapping proceeded securely as every source mail was paired with its matched Microsoft 365 address. The many-to-one mapping allowed merging several departmental mail accounts into one destination mail account without any complexities.

The migration report provided detailed information on what items were imported, skipped, and failed, assuring the completeness of the process and creating the necessary documentation for the handover process.

M&A Migration (DWD)
250+ Mailboxes
Minimal Migration Timeline
Zero Data Loss Incidents Reported

Trial vs Licenced Version Comparison of SysInfo Google Workspace Migrator

Compare and evaluate the free and full versions of this dedicated software, trusted by experts.

Product Features Demo Version Premium Version
Gmail Emails Backup 500 emails/folder All
Contacts and Calendar 100 items/category All
Google Drive Data Upto 20 MB/file All
Google Chats 50 Messages/Spaces or DM All
Bulk Workspace Backup
Export to Formats, Clients, & Locally
Incremental Migration
Advanced Filtering
Large PST Split
Duplicate Removal
Attachment & Hierarchy Preservation
Detailed Log Reports
24*7 Support & 100% Secure
Money-Back Guarantee

Why Choose SysInfo for Authentic Data Conversion?

SysInfo offers a secure, high-quality, and scalable data solution designed for easy cloud migration and mass downloading. With its user-friendly interface, the difficult process of transferring data quickly and easily is automated entirely. It is compatible with many different types of systems, as it supports multiple email systems and cloud services in addition to allowing for the processing of many file formats. The program uses advanced multi-threading technology to allow for fast processing of large files without slowing down the network. However, the most important feature of this program is that it guarantees 100% data integrity.

You can reach out to our Chat Support 24*7 for more information and queries!

Frequently Asked Questions

Get through the top asked user queries and their answers for clear software understanding.

Q1.  Is Google Workspace Admin Access mandatory, or can an individual user access it?

Ans: This dedicated software works in all ways; the individual user can access and authenticate their own mailboxes with OAuth 2.0 or IMAP + App Password. For domain-wide migrations, Workspace Admin Account and Access are needed with a JSON/P12 service key and enabled delegation.

Ans: The Resume Migration functionality with the delta sync feature of the Google Workspace Backup Tool by SysInfo picks up from the last successful checkpoint instead of restarting the entire migration process. Thus, minimizes the task of data reprocessing and duplicate detection prevents the items from being uploaded more than once.

Ans: Yes, the folder structure, metadata, Gmail labels, and the hierarchy of the Drive folder are kept intact at the destination, no matter whether you are exporting data to a file or migrating data to a mailbox.

Ans: Yes. You can apply filters that include criteria such as date range, sender, recipient, etc. to narrow your job and save time and effort. And yes, all attachments are included as well with the respective emails, with no effect on the data fidelity and file quality.

Ans: No. The authentication process and the data processing happen on the user’s computer. It uses Google’s OAuth 2.0 mechanism for login and authentication to ensure smooth access without storing or sharing the data or login information on third-party servers, ensuring full privacy.

Ans: Batch CSV migration allows mapping and migrating multiple accounts in one go. Take bulk mailbox backup in a single go while maintaining their structure properly without any size restrictions. Process backup for both small and large mailboxes based on purchased license, available hardware resources, bandwidth, Google API throttling, system resources, size, and count of emails.

Ans: This is true. When migrating from Google Drive with the Google Workspace Backup Software, files created in Google Docs, Sheets, and Slides will automatically be converted to DOCX, XLSX, and PPTX file formats, thereby making them compatible with Microsoft Office products.

Ans: A P12 file is an encrypted certification that uses the PKCS#12 standard of encryption. It is generally used when you want to transfer private keys and certificates. To generate a P12 file for Google Workspace service accounts, you create a service account in the Google Cloud Console and download the P12 key from the service account's "Keys" section. For a detailed process, explore the P12 & JSON Key Generation Guide.

Ans: The Azure App Registration must obtain the below-mentioned application permissions:

  • User.Read.All: Access and read information about users.
  • Directory.Read.All: Access and read information of Microsoft Entra ID
  • Group.Read.All: Access and read the information of Microsoft 365 Groups.

Tip: The Global Admin must approve these permissions before performing a migration task.

Ans: The application is created to follow the Google API’s rate limits, adjusting to them properly. If the throttling occurs, the software automatically retries performing the operation.

Ans: Yes, the application allows removing emails after the backup process is completed. You may:

  • Move emails to Trash (Bin): Emails will be moved to Trash to recover in case needed.
  • Remove emails permanently: Emails will be wiped for good.

Ans: The most likely causes can be inadequate Domain-Wide Delegation privileges, missing API scopes on a service account, disabled users, or an insufficiently privileged administrator account on the Google Workspace console.

Ans: PST files, when exported after backup from the Google Workspace Backup Wizard, can become too big if the email account has multiple emails and attachments. Splitting the PST file can solve this problem and help with simplified use in Outlook later. The best part is that the software automatically splits the PST after 45 GB to maintain optimal size.

Ans: The problem with authentication may be due to wrong rights, revoked authorizations, or restricted access to Google Workspace. You have to reconnect your account through OAuth 2.0 authentication so that OAuth permissions are rightfully assigned to your account before starting backup.

Ans: Please look through your backup report within the Google Workspace Backup Software containing necessary information about problems related to accounts or files. Your task is to deal with the permissions issue and retry the backup.

Ans: First, the Source Spaces and DMs are compared with existing Teams and channels with names that match. If there is no similarity or you want to use a different name, you can rename your target teams and channels before the migration is executed.

Ans: Not in cases of extensive jobs. For a small number of accounts, you can provide all names and configuration manually, or you can log all accounts at once by uploading a CSV file format with all user IDs to which the data needs to be migrated.