Generate App Password
An App Password is a 16-digit passcode that provides a less secure app or device permission to access the Google Account. Follow the steps below to create an app password:
Note: You have to turn off the two-step verification to create a third-party app password in Gmail.
Step 1: Login to your Gmail Account and click on the Manage your Google Account option.
Step 2: Then click on the Security Option present on the left side.
Step 3: Click on the 2-Step Verification option.
Step 4: Now click on the App Passwords option.
Step 5: Then select your Application and your Device as shown below and click on the Generate Button.
Step 6: Your 16-Characters third-party App password will be generated and you can use it in the desired software.
Turn On Two-Step Verification
Using 2-Step Verification (formerly known as two-factor authentication), you can add an extra layer of security to your Google account if your password is stolen. Follow the steps below to turn on two-step verification:
Step 1: Open Gmail and Login with the required credentials.
Step 2: At the extreme right corner, you will find your Account icon, click on it and opt for Manage your Google Account.
Step 3: Now, you will find this Google Account page on your screen.
Step 4: Select the Security option from the left panel.
Step 5: In the Security wizard, scroll the page and go to Signing in to Google.
Step 6: In the Signing in to Google, click on the 2-Step Verification.
Step 7: Click on the Get Started button.
Step 8: Enter your Gmail account password and click Next.
Step 9: Now, click Try It Now to continue the process for getting set up to receive Google Prompts.
Step 10: Google sends a prompt to all the devices you had listed. To continue, click Yes in the prompt on your device.
Step 11: If you want to use another option like a Physical device, Text Message, or Voice Call, select another option from the drop-down and click Continue.
Step 12: Now, you have to add a backup option like Contact Number, and you will also have to verify the same by using a Text message or Phone call. Click Send.
Step 13: Type your Gmail account password and click the Next button.
Step 14: Now, enter your Code and click Next.
Step 15: Click on the Turn On button, and the Two-step verification of your Gmail account gets on.
Note: If you are using SysInfo Gmail Backup Tool, then your two-step verification needs to be on because for signing your Gmail account in the software, you have to enter the third-party app password.
Allows Less Secure App in Gmail
Step 1: Open Gmail and Login with the required credentials.
Step 2: Go to Less Secure App Settings: https://myaccount.google.com/lesssecureapps?pli=1
Step 3: Now, slide the toggle to the right to enable less secure app access.
Enable IMAP in Gmail or Google Mail
IMAP stands for Internet Message Access Protocol, is a type of protocol that allows you to save the messages from a mail provider's servers, such as those for Gmail, onto your computer. Thus you will use it on another IMAP compatible email to view or edit emails.
Note: To access Gmail from other email clients, you do need to enable IMAP access. To-do-so, follow the below steps:
Step 1: Open Gmail and Login with the required credentials.
Step 2: Click on the Setting Gear Icon and opt for See All Settings.
Step 3: Now, select the Forward and POP/IMAP tab from the Gmail setting interface.
Step 4: Under IMAP access, click on the radio button of Enable IMAP.
Step 5: After that, click on the Save Changes button.
Note: Now, it is required to change the SMTP & some other settings in your mail profile. Follow the mentioned below information to update your settings:
Incoming Mail (IMAP) Server:
Outgoing Mail (SMTP) Server: smtp.gmail.com
Full Name or Display Name: Your name
Account Name, User name, or Email address: Your full email address
Password: Your Gmail password
Note: In this way, you can easily enable IMAP in your Gmail account. Further, you can also access your Gmail account with other email clients.