Easily back up Google Workspace data to multiple formats and popular email clients. For any issues, refer to the Functional & Technical Documentation (FTD) Guide for complete assistance.
Download and open the Google Workspace Backup Tool and run it as an administrator.
The software opens with two backup options:
In this guide, we selected Backup Google Workspace All Services. Choose the option that fits your needs and click Continue.
Enter the required details, such as the Root User email address, Service Account email, and the p12 file path to log in.
To access multiple user accounts, choose Import Users from CSV and select the CSV file from your system. After that, click Login to continue.
After successful authentication, choose the ID or IDs from which you want to export the data. Then click Next to proceed.
Select the Google Workspace items you want to back up to an email client or file format. After that, click Next to continue.
The tool lets you choose between File Format and Email Client. Select the option that fits your requirement. In this case, choose File Format to convert the data into PST, then click Continue.
Now, choose PST or any other required format from the drop-down list of available file formats.
The Filters section in the tool helps you control what data gets backed up or exported. Here’s a simple description of each option shown:
Choose the Save to Path option to select the folder where you want to store the backup data. After setting the destination path, click Start Migration to begin the backup process.
Once the migration is complete, click OK to close the window. You can then review the migrated data to confirm the results.
The tool offers you the option of File Format and Email Client for backup. Select one as required. Here, we will choose an email client for conversion. Click Continue.
Now, choose Office 365 or any other required email client from the drop-down list of available email clients.
Use Modern Authentication for quick and secure account sign-in. You can also choose Modern Authentication with Client ID and Secret ID if required.
After that, choose the Office 365 mailbox type (Mailbox, Archive, or Public Folder) where you want to import the files.
Enter your Office 365 username. If you want to access multiple Office 365 accounts, select Assign Impersonation, then click Login.
After clicking Login, a dialog box will appear. Click OK, and you will be redirected to your web browser. Once the authentication is completed in the browser, you will see a confirmation message.
If you selected Assign Impersonation, add the CSV file from your system. Click Import CSV to upload the file, then click Next to continue.
The Filters section helps you control which emails are included in the backup or migration. Below is a simple explanation of each highlighted option:
Choose the Save to Path option to select the folder where you want to store the backup data. After setting the destination path, click Start Migration to begin the backup process.
Once the migration is complete, click OK to close the window. You can then review the migrated data to confirm the results.
