SysInfo Hotmail Backup Tool
Securely Backup, Export, and Migrate Hotmail (Outlook.com) Mailbox Data with Complete Accuracy.
*SysInfo Backup Hotmail Tool is 100% Safe to Download & Use.
Securely Backup, Export, and Migrate Hotmail (Outlook.com) Mailbox Data with Complete Accuracy.
*SysInfo Backup Hotmail Tool is 100% Safe to Download & Use.
Designed for preparing accurate, local copies of Hotmail mailbox data, whether for a single user or an IT team at once.
Individual Users
Create a local backup of a personal Hotmail or Outlook.com mailbox when Hotmail not working on Mac Mail or others.
IT Administrators
Move mailbox data to Microsoft 365, Gmail, or IMAP, and process multiple accounts through CSV-based bulk import.
Organizations & Enterprises
Run organization-wide migrations, consolidate accounts, and manage large-scale backup projects across many mailboxes.
Compliance & Records Teams
Keep local, offline copies of mailbox data on hand for archiving, review, record-keeping, and compliance purposes.
From everyday backup needs to organization-wide account migrations, teams turn to a dedicated Hotmail backup and migration tool for a few recurring reasons.
Take the precaution of creating an offline backup of your Hotmail account with SysInfo before you transfer Hotmail emails to another account like Microsoft 365, Google Workspace, or an IMAP server. This step will put your mind at ease that your information will not get damaged or lost in case of any failures of the connection or problems with configuration.
Use the SysInfo Hotmail Backup Software Import CSV file (including email address, port, host, and password details) to import multiple Hotmail accounts at once, instead of setting each account up one by one. This will remove the hassles of manual work and save tons of administrative time and effort when dealing with enterprise-scale datasets.
In order to ensure continuity of data, back up the Hotmail account locally for the needs of an audit, archive, review, or any compliance actions with the dedicated Hotmail Email Backup Tool. Having the data stored separately guarantees that you can get access to any important messages even if your account was shut down or deleted.
Here is what the tool works with once a Hotmail or Outlook.com mailbox is loaded for backup or migration.
| Component | Description |
|---|---|
| Emails | Process Inbox, Sent, Drafts, and custom folders while keeping folder hierarchy and subfolders intact. |
| Attachments & Embedded Content | Carry attachments, embedded images, and inline content along with each email. |
| Folder Hierarchy & Labels | Preserve the original folder structure, custom folders, subfolders, and labels in the output. |
| Export Formats | Save mailbox data in the format that fits the task at hand, from PST to CSV. |
| Migration Destinations | Move mailbox data straight to Microsoft 365, Gmail/Google Workspace, or another IMAP server. |
| Advanced Filters | Narrow a job by date range, folder, subject, sender, or attachment. |
| Bulk Account Processing | Import multiple Hotmail accounts through a CSV file for organization-wide jobs. |
| Migration Reports | Check successfully processed, failed, and skipped items after a job finishes. |
The following capabilities cover what the Hotmail Backup Tool actually does once you point it at a mailbox.
Account Processing Options
Choose between Single Account processing for individual mailbox operations or Batch/CSV processing to configure and handle multiple accounts in bulk for large-scale migration and backup tasks.
IMAP & POP3 Authentication
Authenticate IMAP & POP3 accounts using the email, password, IMAP server, Port, and Security settings to establish a secure connection with the source mailbox and move Hotmail emails to hard drive or others.
Source Mailbox Selection
Select the required source from Outlook PST/OST files, IMAP Server, or Microsoft Office 365 to use mailbox data for the migration or backup process.
Mailbox Folder Selection
Browse the available mailbox structure and select the specific folders and subfolders you want to process, giving you control over the mailbox data selected for migration.
Destination Tenant Access
Migrate Hotmail to Office 365, Gmail (Google Workspace), or IMAP Server by securely logging in to the destination with correct credentials to transfer the selected mailbox data to the required destination.
File Storage Configuration
Apply file format filters, select the location for local storage, choose to save attachments in a folder or exclude them, and split resultant PST files according to your storage and processing requirements.
Migration Duplicate Management
Use Skip Previous Migrated to avoid processing emails that have already been transferred and remove duplicate mail based on Subject, Sender, or Receiver for cleaner migration results.
Date Advanced Filtering
Apply Date Filters and Advanced Email Filters to select and process only the required emails based on specific criteria for your migration or backup operation.
Server Space Management
Manage available server space by choosing to Move to Bin or Delete Permanently after processing with the Free Server Space feature, helping free up storage space according to your mailbox management requirements.
Miscellaneous Processing Options
Configure the Exclude Deleted Mails, Exclude Empty Folder, and Fetch Email Without Attachments options. You can also use Custom Folder Name to organize the destination mailbox according to your requirements.
The Hotmail Backup Wizard follows a four-step process from start to finish.
Choose your Hotmail or IMAP mailbox, enter the account details, and add multiple accounts through a CSV file for bulk processing.
Browse the mailbox using the folder-tree view and select the specific emails or folders you want to process. Choose accordingly.
Use filters according to your needs, such as date range, folder, subject, sender, or attachment, to select only the required emails.
Choose the desired destination format or migration target and start the backup or migration process.
Go through the specifications of this SysInfo Hotmail Backup Tool so that you can install it quickly.
| Version: | 26.8 |
| Size: | 354 MB |
| License: | Multiple Users |
| Release Date: | 10 August 2026 |
| Edition: | Home, Administrator, Technician, and Enterprise |
| Windows Processor: | Intel® Core™2 Duo E4600 Processor 2.40GHz |
| Mac Processor: | Apple Silicon (M1 or M2) or Intel-based Mac systems |
| RAM: | 4 GB (8 GB Recommended) |
| Disk Space: | Minimum Disk Space - 1 GB |
| Supported Windows: | 11, 10, 8.1, 8, 7, 2008, and 2012 (32-bit & 64-bit) & other Windows versions. |
| Supported Mac: | macOS 10.13 High Sierra, macOS 11 Big Sur, macOS 12 Monterey, macOS 13 Ventura, macOS Sonoma, and later versions of macOS (10.15 "Catalina") |
| Supported Outlook: | Outlook 2024 (LTSC), 2021, 2019, 2016, 2013, 2010, 2007, 2003, 2002, 2000, and Outlook Express 4.0–6.0 (ANSI and UNICODE) |
A free or trial version of the Hotmail Backup Tool is available for evaluation. However, there are specific trial limits, which are 100 Emails per folder. Since a “Buy License” option is listed, it is more accurate to describe it as a free evaluation rather than a completely free tool.
SysInfo's Award-Winning Software Recognized by Experts; Highly Rated by Professionals in the Best Category.
According to Trustpilot, SysInfoTools Software has earned an “Excellent” overall rating of 4.5 out of 5 stars, based on 276 reviews. Customers frequently highlight the reliability and ease of use of SysInfoTools solutions, including the SysInfo Online Hotmail Backup Software, particularly praising its accurate file conversion and smooth performance. Reviewers also appreciate the company’s fast, 24/7 technical support, which provides step-by-step assistance with software setup, configuration, and troubleshooting.
According to Software Informer, SysInfo Hotmail Backup Tool is an email backup and migration tool that exports Hotmail emails to local storage and supports formats such as PST, MSG, EML, PDF, HTML, EMLX, and MBOX. It also supports migration to platforms like Yahoo Mail and Thunderbird, along with features such as date-range filtering, file renaming, and folder preview. Software Informer also highlights its Windows compatibility and a free trial for converting up to 50 emails.
Get an overview of Hotmail Email Backup Tool features for the Free & Licensed Version.
| Product Features | Free Version | Licensed Version |
|---|---|---|
| Backup/Export Hotmail Emails | 100 Emails per folder | Unlimited |
| Migrate to Microsoft 365, Gmail, or IMAP | 100 Emails per folder | Unlimited |
| Back Up Hotmail Emails Locally | ||
| Preview Mailbox Folder Structure | ||
| Apply Selective Filters | ||
| Preserve Attachments & Embedded Content | ||
| Bulk CSV Account Processing | ||
| Detailed Migration Reports | ||
| 24×7 Technical Support | ||
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Download | Buy Now |
SysInfoTools is a trusted software company focused on developing practical solutions for data recovery, email management, data migration, and file conversion. With a commitment to simplicity, reliability, and user-focused design, SysInfoTools helps individuals, professionals, and organizations manage, protect, and recover their important digital data. Its software solutions are designed to address everyday data-management challenges while providing accessible tools, clear workflows, and dependable results.
Whether you need help with software installation, the Hotmail Migration Tool, save options, or troubleshooting, our technical support team is available 24×7 via live chat, email, and phone to assist you whenever required.
Here are some common questions and their appropriate answers related to the software.
Ans: It backs up Hotmail and Outlook.com mailbox data to local file formats and migrates that data to destinations such as Microsoft 365, Gmail, Google Workspace, or an IMAP server, while keeping the folder structure and attachments intact.
Ans: Yes. The software supports secure App Password login and direct migration of Hotmail mailbox data while preserving the original content. It processes data locally and thus is 100% secure.
Ans: You can save Hotmail emails as PDF, PST, MBOX, EML, MSG, DOC/DOCX, JSON, or CSV, depending on what you need the backup for.
Ans: Yes. Inbox, Sent, Drafts, custom folders, subfolders, and labels carry over, along with attachments, embedded images, and inline content.
Ans: Yes. Multiple accounts can be supplied through a CSV file and processed together, which is useful for organization-wide migrations and account consolidation.
Ans: Yes. You can filter by date range, folder, subject, sender, or attachment to process only the emails you actually need.
Ans: No. The software is designed to run locally, without uploading mailbox data to a cloud platform during backup or migration.
Ans: Yes. Alongside Microsoft 365, the software supports migration to Gmail, Google Workspace, and other IMAP servers.
