Software Prerequisites

  • Platinum Class Processor
  • Minimum Memory: 512MB RAM (1GB Recommended)
  • Disk Space: Enough space to store the recovered output
  • Required third-party app password of Office 365 Account
  • High-speed internet connection
  • Use the third-party app password of the Hotmail account to Sign-in. Guide to create third-party app password

User Interface

A Login window will appear like the below-presented image when you launch the SysInfo Hotmail Backup Tool.

User Interface


About   About:- Click here to know more about software.

Help   Help:- Use this Button to know about the software features.

Sign In   Sign In:- Use this Button to login into the Hotmail Account.

Next   Next:- Tap here to proceed with the process.

Previous  Previous:- Use this Button to move to the previous step.

Buy   Buy:- Use this Button to purchase the software.

Path To Save  Path To Save:- Click on this button to select the saving path for the resultant folder.

Convert   Convert:- Click on this to start migration or backup.

Download Report   Download Report:- It allows you to save the process report.

Convert Again  Convert Again:- This allows you to start the conversion again.

Software Working

Download and Install the SysInfo Hotmail Backup Tool

Backup Hotmail Emails into Different File format

  • Step 1: Start the SysInfo Hotmail Backup Tool on your computer as an administrator.
    Step 1
  • Step 2: Enter the user name & third-party app password and click on the Sign In button.
    Step 2
  • Step 3: A tree-structure gets loaded on the software wizard containing all the Hotmail mailbox folders.
    Step 3
  • Step 4: Select the folders that you want to backup or migrate and click the Next button.
    Step 4
  • Step 5: Now, choose the saving format as PST, PDF, EML, or MBOX from the drop-down list.
    Step 5
  • Step 6: Here, we proceed the further steps by selecting the PDF format.
    Step 6
  • Step 7: Check these options:
    • Remove Duplicate Mail:- If you want to delete duplicate emails, then opt for this option.
    • Maintain Folder Hierarchy:- Opt for this to preserve the hierarchy as per the original one.
    Step 7
  • Step 8: Opt for these to manage the attachments:
    • Save Attachments Separately:- You can also download the attachments of Hotmail emails into a specific folder.
    • Convert Attachments to PDF format:- It will enable you to convert all the attachments into PDF format.
    Step 8
  • Step 9: The software also offers you an option to exclude the attachments files from Hotmail emails.
    Step 9
  • Step 10: Enable these one, if necessary:
    • Mail Filter:- Mark this option to separate the emails between two date ranges.
    • Task Filter:- Using this, you can also filter the mailbox tasks in two dates.
    Step 10
  • Step 11: Choose these features:
    • Custom Folder Name:- Check this option to assign the resultant folder name.
    • Naming Convention:- It will allow you to select the saving format for the Output folder.
    Step 11
  • Step 12: Click on these buttons:
    • Path To Save:- Tap on this to select the saving path for the resultant folder.
    • Convert:- Click on this button to start the backup of Outlook emails into PST format.
    Step 12
  • Step 13: Here, you can also download the report of the migration process.
    Step 13

Migrate Hotmail Emails into Other Email Clients

Follow the above steps from 1 to 4 and then follow the below steps to migrate Hotmail emails to other email clients:

  • Step 5: Select the email clients from the Saves/Backup/Migrate As drop-down list. (Selected Email Client is Gmail)
    Step 14
  • Step 6: Sign in with the required credentials( Gmail email address and third-party app password)
    Step 15
  • Step 7: Check these features, if needed:
    • Remove Duplicate Mail:- Exclude the similar emails of the chosen Hotmail folders.
    • Maintain Folder Hierarchy:- Allows you to preserve the original hierarchy.
    • Migrate or Backup Emails Without Attachments Files:- It helps you to remove the attachments files from emails.
    Step 16
  • Step 8:Opt for these options:
    • Mail Filter:- It permits users to filter the emails between two date ranges.
    • Task Filter:- It allows you to separate the tasks into two specific dates.
    Step 17
  • Step 9: Check this to name the resultant folder.
    > Step 18
  • Step 10: Click Convert to start the Hotmail to Gmail migration.
    Step 19
  • Step 11: Also, you can save the process report by using the Download Report button.
    Step 20

Frequently Asked Questions

Yes! It is mandatory to enter the Hotmail credentials to run the software. Once you enter the credentials, the software easily allows you to backup or migrate mailbox emails.

Yes, you can easily save the file and create a Hotmail backup with the help of this tool into PDF and other file formats like CSV, MBOX, HTML, EML, etc.

Yes, you can create the backup of Hotmail Emails directly into Gmail and other email clients. The need is to enter the I.D. and password of the respective account and click on the Convert button to start the migration.