Migrate Hotmail Emails to Microsoft Office 365 without Data Loss

  •   Written By
  • Published on
    April 11th, 2023
  • Read Time
    6 minutes
5/5 - (77 votes)
Summary:-Migrating emails, contacts, calendars, and other important information from one email client to another can be a time-consuming process and needs careful planning and execution to ensure that no data is lost during the migration. A similar problem arises when users migrate Hotmail to Office 365. But we have brought you an instant solution that is the Sysinfo Hotmail Backup Tool which will help you to transfer emails and all other items from Hotmail to Office 365 without data loss and in less time.

Advantages of Moving Emails from Hotmail to Office 365

  • Office 365 has advanced security features like multi-factor authentication and data encryption.
  • It has integrated collaboration tools that make it easier for organizations to work together in real-time using Teams, SharePoint, and OneDrive.
  • Office 365 has several applications such as Outlook, Word, Excel, PowerPoint etc. to increase productivity.
  • Office 365 is also accessible on mobile devices, allowing users to access their emails and documents anywhere.
  • It provides high storage space so that you can store all your important documents and files in one place.
  • You don’t have to worry about security or software updates. Microsoft automatically updates the software to the latest version.

You have seen that there are many perks of migrating Hotmail to Office 365 and there are many features that are there in Office 365 and not in Hotmail. Now, you should explore easy methods to move all emails, contacts, calendars, and other important data from Hotmail to Office 365.

Automated and Manual Methods to Move Whole Hotmail to Office 365

We will cover two detailed methods to move all emails from your Hotmail account. The first method includes a Hotmail Backup Tool that will do the migration in just a few steps. On the other hand, if you are following a manual method then you will have to go through many steps for the Hotmail to Office 365 migration. Let’s move on to the process of migration.

Use Hotmail Backup Tool for Migration

You can directly download the Hotmail Backup Tool from the official website of Sysinfo and perform the migration. After installing the software login to your Hotmail account, mark the emails you want to migrate, choose Office 365 as a saving option, authenticate Office 365 login, and perform the migration. In a few steps, your whole Hotmail account will be migrated to your Office 365 account. You can even explore all the steps in detail and download Mac Hotmail Backup Tool if you have a Macbook or Mac PC.

Quick Process of Hotmail to Office 365 Migration

  • Download and Install Hotmail Backup Tool.
  • Enter the Username and Password of your Hotmail Account and log in.
  • After Logging in, you can Preview all your Hotmail Emails and other folders.
  • Mark the emails and folders that you want to migrate to Office 365.
  • Then in the next step, choose Office 365 as the saving option.
  • Authenticate the Office 365 Login by using the credentials of that account.
  • In the end, click on the Convert button and all your Hotmail emails will be migrated to your Office 365 account without any data loss.

When should you Try the Manual Method?

You can see that it is so easy to migrate Hotmail to Office 365 by using a professional tool but you can even implement the manual method if you don’t want to spend any bucks on the professional tool. You must have the following to implement the manual method.

  • Sound Technical Knowledge
  • Expertise in Using MS Outlook
  • Enough Time to follow the steps
  • Ability to Understand the Manual Steps

Migrate Hotmail Emails to Office 365 Manually

If you are going with the manual method then you will have to apply 4 major steps and then only you can migrate emails from Hotmail to Office 365. The 4 major steps are:-

  • Add Hotmail to Outlook
  • Export PST from Outlook
  • Configure Office 365 Admin to MS Outlook
  • Import PST having Hotmail Emails to Office 365

Step 1- Add Hotmail to Outlook

  • Open Outlook>File>Add Account option>enter Hotmail’s email address that you want to configure.
  • Click on the Advanced Option and tick the box to add your account manually.
  • Then click on the Connect button and select any type of account.
  • Go to the Account Settings section and enter the Outgoing and Incoming server settings.
  • Click on Next and enter the Password and click on the Connect button.

After adding Hotmail to Outlook, all Hotmail emails will be stored in a PST file. Now you will have to export that PST file having Hotmail emails.

Step 2- Export PST from Outlook

  • Open MS Outlook>File tab>Open & Export tab>choose the Import/Export option.
  • In the export wizard, choose the Export to a File option and click Next.
  • Then choose the Outlook Data File option and click on Next.
  • Choose the emails and Folder that you want to export and click Next.
  • Finally, Browse the location to save the PST file and choose the Replace duplicates with items exported option.
  • Click on Finish and after exporting the PST file now you will have to configure your Office 365 admin account with MS Outlook.

Step 3- Configure Office 365 Admin to MS Outlook

  • Launch MS Outlook>File>Add Account option.
  • Provide your Office 365 account email address and click on the Advanced option.
  • Then uncheck the Let me set up my account manually option.
  • Now, MS Outlook will automatically recognize the exchange email account and you will not have to set it up manually.

After configuring Office 365 to MS Outlook, now you will have to import the PST file that you have exported in Step 2.

Step 4- Import PST having Hotmail Emails to Office 365

  • Launch MS Outlook and go to the File menu.
  • Then click on the Open & Export option and choose the Import/Export option to import PST to Office 365.
  • Select the Import from another program or file option in the import and export wizard and click Next.
  • Choose the Outlook data file (.pst) option and click on the Browse button to import the exported PST file.
  • Click on open to import it and mark the Do not import duplicate option.
  • Click on the Next button and choose the folder to import from and click the Finish option to complete the migration.

This is how you can manually migrate Hotmail to Office 365 but the process is quite lengthy.


The ball is in your court and you have two options to perform the Hotmail to Office 365 migration. Either you can use the software to migrate emails or use the manual method. You have the options and you will have to make a choice.

Frequently Asked Questions

Q. What is the easiest way to transfer all Hotmail Emails to Office 365 without any Data Loss?

Ans – You can straightaway make use of the Hotmail Backup Tool to migrate all emails from your Hotmail Account to O365. There are zero chances of data loss during the conversion process.

Q. Is it safe to use the Hotmail Backup Tool for migration?

Ans – Yes, it is absolutely safe to download this software and migrate your whole Hotmail account to Office 365 using it.

Related Post