SysInfoTools Privacy & Data Protection Policy

SysInfoTools Software Private Limited (“SysInfoTools,” “we,” or “our”), an India-based global software development company, is deeply committed to protecting the privacy, integrity, and confidentiality of every user's data. This policy outlines how we collect, process, store, and safeguard your personal and transactional information, ensuring that your trust in our products and services is always well-placed.

Global Commitment to Data Privacy

SysInfoTools upholds the highest international privacy and data protection standards to ensure lawful, ethical, and secure processing of client information, regardless of geography. Our practices are aligned with:

GDPR (General Data Protection Regulation): Complete adherence for clients within the EU/EEA region.

CCPA (California Consumer Privacy Act): Protection of consumer rights and transparent data use for California residents.

HIPAA (Health Insurance Portability and Accountability Act): Safeguarding healthcare data for U.S.-based projects.

PCI DSS (Payment Card Industry Data Security Standard): Compliance for all payment-related systems to maintain transactional security.

DPDP Act, 2023 (India): Compliance with India’s national framework for personal data protection.

Other applicable international and regional privacy regulations ensuring local compliance in all operating territories.

This multi-layered compliance foundation ensures every client’s data is managed with care, transparency, and accountability.

Information We Collect

SysInfoTools collects data only as needed for legitimate business and service operations. The categories include:

  • Personal Information: Name, email, phone number, company information, billing details, IP address, and device-related information.
  • Analytical/Usage Information: Non-personal insights such as website traffic, product usage patterns, and anonymous feedback.
  • Payment Information: Processed securely through reputed gateways like PayPro Global and PayPal. SysInfoTools never stores or retains payment card details.

How We Collect Information

Data is collected responsibly through secure channels such as:

  • Account registration, license activation, and support interactions.
  • User consent via cookies, analytics, and browsing preferences.
  • Optional participation in surveys and feedback programs.

Purpose of Data Usage

Your data helps us deliver safer, faster, and more efficient service experiences. It is used exclusively for:

  • Product Delivery: License generation, activation, and access management.
  • Customer Support: Issue resolution, troubleshooting, and secure handling of temporary sample data (auto-deleted within 30 days), Talk to an expert.
  • Secure Transactions: Payment verification, invoicing, and refund management.
  • User Communication: Providing product updates, promotional information, and news (with your consent).
  • Regulatory Compliance: Meeting obligations under GDPR, CCPA, HIPAA, PCI DSS, DPDP Act, and equivalent laws.
  • Continuous Improvement: Refining software performance and user experience based on feedback and analytics.

Our Data Security Framework

SysInfoTools employs a robust combination of technical, administrative, and procedural safeguards to ensure data security:

  • Local Protection: All operations occur on the user's local device; no external uploads or remote data storage.
  • Read-Only Assurance: Our software does not alter source files, maintaining original data integrity.
  • Encryption & Secure Protocols: Data transmissions are guarded through SSL and other industry-standard encryption methods.
  • Controlled Access: Internal access to personal data is role-based and strictly audited.
  • Regular Audits & Updates: Security protocols are reviewed regularly for compliance with evolving data protection laws.

Limited Data Sharing

SysInfoTools does not trade, sell, lease, or disclose personal information. Data may be shared only under the following conditions:

  • Legal or regulatory requirements under applicable law.
  • Explicit user consent for authorized collaborations or services.
  • Third-party links where external privacy practices apply (SysInfoTools is not responsible for third-party policies).

Your Rights as a User

SysInfoTools empowers all clients with transparent control over their data. You may:

  • Access, correct, or update your personal details.
  • Withdraw consent for data processing.
  • Request deletion of information as permitted by law.
  • Control preferences for cookies and marketing communications.
  • Lodge complaints with the appropriate authorities regarding data misuse.

Legal & Compliance Notice

  • Age Restriction: Our services are available to individuals aged 18 or above.
  • Children’s Privacy: We do not knowingly collect or process data from individuals under 18, in compliance with COPPA.
  • Policy Revisions: Updates to this policy will be published promptly on our official website. Continued use of our products constitutes acceptance of the revised terms.

Contact Us

For privacy concerns, requests, or clarifications: sales@sysinfotools.com.

SysInfoTools Software Private Limited is dedicated to maintaining the highest standards of privacy, compliance, and client trust. We treat your data with the same respect and security we expect for our own—because protecting your information is central to our commitment as your trusted software partner.