Software Pre-Requisite

  • Platinum Class Processor
  • Minimum Memory: 500MB RAM (1GB Recommended)
  • Disk Space: Enough space to store the recovered output
  • Required third-party app password of Office 365 Account
  • High-speed internet connection
  • Use your Office 365 account Password to Sign in on the tool, or if multi-factor authentication is enabled, then Sign in with a third-party app password or turn off multi-factor authentication. Read More..

User Interface

You will view the below-mentioned interface on your system when you run Sysinfo Office 365 Backup Tool.

User Interface

Button

Backup  Backup: Click on this to initiate the backup process.

Activate   Restore: Click on this to initiate the restore process.

Next  Next: Use this Button to go to the Next Step.

Sign In  Sign In: Tap on this to Sign-In to the software.

Previous   Previous: Use this Button to go to the Previous Step.

Import CSV  Import CSV Use this Button to browse the CSV file.

Select All  Select All: Click on this to select all the CSV files.

Unselect All  Unselect All Tap on this to deselect all the added CSV files.

Path To Save  Path To Save: Click on this to select the destination path for a resultant folder.

Convert  Convert: Tap on this to start the conversion of PST files.

Download Report  Download Report: It allows you to save the report of the migration process.

Software Working

Download and Install the SysInfo Office 365 Backup Tool

Backup Office 365 Mailbox Items Into a File Format

  • Step 1: Run the Office 365 Backup Software as an Administrator on your system.
    Step 1
  • Step 2: The software shows you two options: Backup or Restore.
    Step 2
  • Step 3: Now, click on the Backup and press Next to proceed.
    Step 3
  • Step 4: Enter your Office 365 Username and Password credentials and click on the Sign In button. Further, assign impersonation for multiple accounts.
    Step 4
  • Step 5: In the new wizard, if you want, you can view the CSV file of the Office 365 account by clicking on the Sample CSV.
    Step 5
  • Step 6: You can also Import CSV from the system by selecting them and clicking on the Open button.
    Step 6
  • Step 7: Now, check the different Mailbox User IDs to export. You can also choose all by pressing on the Select All.
    Step 7
  • Step 8: After selecting the Mailbox User Id, select the Backup Option as per your need.
    Step 8
  • Step 9: You can also select the Backup option for a specific User ID.
    Step 9
  • Step 10: Then click Next for further process.
    Step 10
  • Step 11: The software displays the mailbox items present on the selected Mailbox User Id.
    Step 11
  • Step 12: Check the folders from the preview panel that you want to save and click Next.
    Step 12
  • Step 13: Now, select the file format from the drop-down menu of Saves/Backup/Migrate As.
    Step 13
  • Step 14: Here, we choose PST as a saving format.
    Step 14
  • Step 15: Check the Remove Duplicate Mail option to delete similar emails based on To, From, Subject, Bcc, Body.
    Step 15
  • Step 16: Opt for these features:
    • Mail Filter:- To separate the Office 365 mailbox emails on a particular date range.
    • Task Filter:- To filter the tasks between two dates.
    Step 16
  • Step 17: Custom Folder Name to assign the name of the backup folder.
    Step 17
  • Step 18: Click on this to select the Destination location for the New resultant folder.
    Step 18
  • Step 19: Click on the Convert to start the conversion of Office 365 mailbox items into PST file format.
    Step 19
  • Step 20: Finally, save the report of the backup process by clicking on the Download Report.
    Step 20

Migrate Office 365 Mailboxes to Other Email Clients

To migrate Office 365 folders into other email clients like Gmail, AOL, or others, follow the steps from 1 to 12, and then proceed with the below-mentioned steps:

  • Step 13: Now, choose the Email Client from the drop-down list of Saves/Backup/Migrate As. (Selected Email Client is Gmail)
    Step 21
  • Step 14: Sign in with a Gmail email address and third-party app password.
    Step 22
  • Step 15: You can exclude similar items from the selected folders by checking the Remove Duplicate Mail.
    Step 23
  • Step 16: Opt for these if necessary:
    • Mail Filter:- Opt with Mail Filter to filter the emails into the individual date range.
    • Task Filter:- To separate the mailbox items into Start Date and End Date.
    Step 24
  • Step 17: Custom Folder Name option to save the resultant files with a particular name.
    Step 25
  • Step 18: Click on the Convert button to begin the migration of the Office 365 folders into Gmail.
    Step 26
  • Step 19: Now, the transferring of the selected folders is complete. Click on the Download Report button to save the migration report.
    Step 27

Steps to Restore the PST/OST into Office 365

Download and Install the Office 365 Backup and Restore Tool

  • Step 1: Run the Software as an Administrator on your PC.
    Step 1
  • Step 2: Now, click on the Restore and press Next to proceed.
    Step 2
  • Step 3: The software provides you two options Select Files or Select Folder.
    Step 3
  • Step 4: Choose the PST/OST files from your system and click on the Open button.
    Step 4
  • Step 5: Preview the added file and click on the Next button to continue the process.
    Step 5
  • Step 6: On another wizard, you will find the items present on the selected PST or OST files.
    Step 6
  • Step 7: Check the folders and files you want to restore in the Office 365 account and click Next.
    Step 7
  • Step 8: Check Assign Impersonation right to add files on multiple accounts.
    Step 8
  • Step 9: Now, enter the user name and third-party app password of the Office 365 account in which you want to restore your added files.
    Step 9
  • Step 10: Here, you can preview the Mailbox User Id of the Office 365 account by clicking on the Sample CSV.
    Step 10
  • Step 11: Import CSV option to import the CSV file from the system.
    Step 11
  • Step 12: After that, select multiple User Id of the Office 365 account by clicking on the Select All.
    Step 12
  • Step 13: Then click Next for other steps.
    Step 13
  • Step 14: Now, select the specific User Id in which you want to restore the PST or OST files.
    Step 14
  • Step 15: After choosing the specific User Id Click Next.
    Step 15
  • Step 16: Here, opt for the Restore options,i.e., Mailbox, In-Place Archive, or Public Folder, for the selected PST files.
    Step 16
  • Step 17: You can also select the Restore option by clicking on the PST file.
    Step 17
  • Step 18: Tap on the Next button to perform further steps.
    Step 18
  • Step 19: Check the Remove Duplicate Mail checkbox to delete the identical items from the selected PST files.
    Step 19
  • Step 20: Opt for both if you want:
    • Mail Filter:- To separate the PST files emails on a particular date range.
    • Task Filter:- the To filter the selected PST files between two dates.
    Step 20
  • Step 21: Check the Custom Folder Name to save the resultant files with a specific name. You can also opt for the feature Restore to the default folder. (It is only applicable for Mailbox).
    • Mail Filter:- To separate the PST files emails on a particular date range.
    • Task Filter:- the To filter the selected PST files between two dates.
    Step 21
  • Step 22: Click on the Convert button to start the restoring process of selected PST files on the Office 365 account.
    Step 22
  • Step 23: You can also download the report of the process.
    Step 23

Frequently Asked Questions

Can I save Office 365 Emails as PDF with all attachments?

Yes, you can easily download all emails from your Office 365 profile as PDF on the computer system without losing a single content from the emails.

No! there is no need for MS Outlook Application to be installed on PC. It is an independent software, and it doesn’t require any supporting application.

Yes, you can restore ANSI formatted PST files into Office 365 with the help of this tool. The software supports both the file formats of PST files: ANSI or Unicode.