Step-By Step Guide to Backup/Migrate mailbox of Office 365 Account

Steps to Backup Office 365 to G Suite (Google Workspace)

• Step 1: Launch the Office 365 Backup Tool and click on the Backup option.
  
• Step 2: There are two methods to Sign in Use Modern Authentication and Modern Authentication (By using user client id and secret).
  
• Step 3: If you use Modern Authentication (By using user client id and secret) then Enter the following details Application (client) ID, Directory (Tenant) ID, Secret Value, and Microsoft Azure Admin ID. For further support To Create an Azure Active Directory Application.
  
• Step 4: We have chosen the Use Modern Authentication option. Now Enter your Office 365 ID, to access multiple IDs check on the box Assign Impersonation and click Sign In.
  
• Step 5: Click on Sample CSV to download a sample CSV file where you can enter your desired fields. Additionally, click on Import CSV to add the CSV file from your system to add multiple Office 365 IDs.
  
• Step 6: Choose the desired Office 365 Mailbox from which you want to export the files.
  
• Step 7: Now, click on the Next button to proceed further.
  
• Step 8: Select the files/folders from the Tree-structure format and click Next.
  
• Step 9: Now, Choose the Saving option as G Suite from the drop-down menu.
  
• Step 10: Enter the required credentials like Admin Email Address, Service Account ID, and p12 File. Then click on the Sign In>Next button to proceed further. Refer to Login to Google Workspace Account to create the following Admin Email Address, Service Account ID, and p12 file.
  
• Step 11: Now apply the filters from the Software Wizard.
  
  • Remove Duplicate: Utilize this filter to remove duplicate Emails on the basis of To, From, Subject, and Body.
  • Date Filter: This option can be used to migrate selective Emails in a certain Time period.
  
• Step 12: Some other notable features that can be implemented are:
  
  • Save Email Without Attachment: Use this option to exclude attachments while migrating the emails.
  • Free up Server Space: This option increases the server space by deleting the already migrated Emails.
  • Custom Folder Name: Utilize this option to create a new folder in your mailbox.
  
• Step 13: Click on the Next button to proceed further.
  
• Step 14: Now select the Gmail ID/s to which you want to migrate the Office 365 data. Then click on the Next button to continue.
  
• Step 15: Penultimately, select the Gmail Mailbox to which you want to migrate the data.
  
• Step 16: Finally, click Convert to initiate the migration process.
  
• Step 17: After completing the backup, the Migration has been Completed popup will appear. Click OK to close it.
  

Steps to Backup Office 365 to Office 365

Note:- Follow Steps 1 to 8 to Backup Office 365 to Office 365

• Step 9: Select Office 365 from the drop-down menu.
  
• Step 10: Now enter the Office 365 ID to which you want to migrate the data and click Sign In.
  
• Step 11: You will be redirected to your Web Browser, after successful Authentication you will receive this message.
  
• Step 12: Now select the optional Filters from the software wizard:
  
  • Remove Duplicate: Utilize this tool to remove duplicate items from Mail, Calendar, Contact, Task, and Notes.
  • Date Range Filter: This option enables the user to migrate only selective Items in a certain time period.
  • Custom Folder Name: Use this option to create a new folder with a custom name.
  
• Step 13: Some other notable features are:
  
  • Save Mail Without Attachment: This option allows the user to migrate the Emails excluding the attachments.
  • Free Up Server Space: Utilize this feature to free up the server space by automatically deleting the already migrated Emails.
  
• Step 14: Now, click on the Next button to proceed further.
  
• Step 15: Choose the Office 365 ID/s to which you want to migrate the Data.
  
• Step 16: Select the Mailbox to which you want to import the data.
  
• Step 17: Click on the Convert button to initiate the migration process.
  
• Step 18: Once the process is completed you will receive a message Migration has been Completed click on OK to close the window.
  

Steps to Backup Office 365 to PST

Note:- Follow Steps 1 to 8 to Backup Office 365 to PST

• Step 9: Choose PST from the drop-down menu.
  
• Step 10: Now, opt for the optional features in the software wizard
  
  • Remove Duplicate: This option can be used to remove duplicate items during the migration process.
  • Date Filter: Utilize this option to migrate selective Emails in a certain Time Period.
  • Custom Folder Name: This option allows the user to create a new folder.
  
• Step 11: Some other notable features are:
  
  • Save mail without attachment: Utilize this feature to exclude attachments while migrating the Emails.
  • Split PST by Size: This feature allows the user to split larger PST into smaller PST Files.
  • Free up Server Space: This option automatically deletes the already migrated Emails to increase the server space.
  
• Step 12: Click on Convert to initiate the backup process.
  
• Step 13: After the Backup Process is completed a pop-up message will appear Migration has been completed click on OK to close the window.
  

Steps to Backup Office 365 to PDF

Note:- Follow Steps 1 to 8 to Backup Office 365 to PDF

• Step 9: Choose PDF from the drop-down menu.
  
• Step 10: Now, opt for the optional features in the software wizard
  
  • Remove Duplicate: This option can be used to remove duplicate items during the migration process.
  • Date Filter: Utilize this option to migrate selective Emails in a certain Time Period.
  • Custom Folder Name: This option allows the user to create a new folder.
  
• Step 11: Some other notable features are:
  
  • Save mail without attachment: Utilize this feature to exclude attachments while migrating the Emails.
  • Free up Server Space: This option automatically deletes the already migrated Emails to increase the server space.
  
• Step 12: Some Backup options are:
  
  • Save Email Items Only: Utilize this option to save only the Emails as PDF.
  • Save contact as (.vcf) file: this option saves the contacts in .vcf file format.
  • Save calendar as (.ics) file: Use this feature to save the calendars as .ics file format
  
• Step 13: Define the file destination path and click on Next to initiate the backup process.
  
• Step 14: Click on Convert to initiate the backup process.
  
• Step 15: After the Backup Process is completed a pop-up message will appear Migration has been completed click on OK to close the window.