SysInfo Microsoft SharePoint Migration Tool
Migrate SharePoint Sites Across Office 365 Tenants Securely, Fastly, and Reliably.
*SysInfo SharePoint Data Migration Tool Fully Secure Download Version.
Migrate SharePoint Sites Across Office 365 Tenants Securely, Fastly, and Reliably.
*SysInfo SharePoint Data Migration Tool Fully Secure Download Version.
The software is designed with consideration of how IT Admins actually work. Microsoft 365 Tenant to Tenant migrations during M&A, divestiture, rebranding, compliance-driven migrations, and restructuring in SharePoint are amongst the most complex procedures in all Microsoft 365 administration. Unfortunately, built-in Microsoft solutions have limitations: either PowerShell commands require a lot of scripting, or they lack selective filtering. SysInfo SharePoint to SharePoint Migration Tool offers a complete migration in an intuitive, quick, and simple way due to its GUI, powered by the Microsoft Graph API. From source authentication to site mapping, filtering, and live reporting, it handles everything with accuracy & ease.
Discover why this software is considered a feasible & reliable SharePoint tenant migration solution.
This SharePoint Data Migration Tool uses the Microsoft Graph API for site migrations. It is the same stack Microsoft uses itself for the M365 services, and understanding what it enables along with its current limitations is essential for an authentic SharePoint migration.
MS Graph API: REST-based | Unified Office 365 Access | Modern Authentication Compliant | OAuth 2.0 | Highly Secure | Throttle-Free Speed | Zero Bottlenecks
Microsoft has phased out ACS-based authentication and password-based authentication (legacy CSOM & SharePoint REST). Modern OAuth2.0 and Entra ID App Registration with the Graph API is the sole future-proof method for SharePoint integration with support for multi-factor authentication. Microsoft suggests it as the only solution for newer SharePoint integrations and automations since 2025.
Rate Limit Note: There are limits on SharePoint requests using the Microsoft Graph API. Usually 1200 requests per minute per tenant. However, the Microsoft SharePoint Manager is able to manage throttling by automatically detecting 429 (Too many requests) responses and applying an exponential back-off algorithm. For large migrations (>50,000 files), it is always best to plan migrations during off-peak hours to avoid getting throttled too much.
Tip: With platform expansion, SharePoint Data Migration Tool will enhance too, including the features and restrictions.
The most common real-world scenarios driving SharePoint tenant-to-tenant migrations.
Consolidating SharePoint tenant accounts from an acquired company into the parent or migrating from an old tenant domain to a new one? Move all sites to the target tenant and map multiple sources with the existing structure with the M365 Tenant Migration Software for SharePoint. Use custom/file-based and other filtering to prioritize active and crucial documents. Eliminate duplicates before the migration in a centralized environment with admin control.
Reorganize M365 environments by separating a business unit into its own tenant or merging subsidiary tenants into a single parent, and maintain secondary backups. Use incremental syncs to transfer only new or updated content and skip the previous one to ensure no duplicacy of the site's content. Ensure that only the selected content is moved with complete data fidelity and no disruption, retaining access permissions and user mappings with the tiered licences.
Migrate SharePoint content across tenants with the dedicated SharePoint to SharePoint Migration Tool while satisfying the GDPR, CCPA, HIPAA, and PCI DSS requirements. Extract data precisely within the audit’s scope and remove duplicates from bloated SharePoint sites pre-migration. Reclaim storage quota, improve search accuracy with log reports, and reduce tenant storage costs with a load-balancing mechanism for multiple SharePoint migrations.
Single-Admin SMBs to Enterprise Professionals managing multiple SharePoint sites who need to scale tasks effectively.
IT & SharePoint Admins
Manage cross-tenant migrations, site mapping, filtering, and deduplication across several complex multi-site migration projects without PowerShell. Take advantage of a complete interactive GUI, live monitoring, and real-time migration reporting.
M&A Enterprise Teams
Consolidate tenant environments of the acquired company with bulk mapping, batch migration, and real-time dashboards. Validate migration feasibility and data fidelity with a demo before committing full migrations with the purchase of licenced versions.
Compliance & Security Teams
Perform SharePoint to SharePoint migration between tenants with OAuth 2.0 and no stored passwords or legacy access exposures. Extract specific content with filtering and detailed reports for regulatory audits, legal compliance, and governance checks with zero data loss or downtime.
IT Consultants, SMBs, & MSPs
Perform client migration from one tenant to another tenant on separate machines with a single licence. Affordable solution with 100% data preservation, complete control and automation for accurate and precise results when moving SharePoint sites, drives, libraries, and lists.
Streamline your site migrations with advanced capabilities in one workflow with no external dependencies.
Dual Access Control for Enterprises
This advanced software allows Modern Authentication directly via Microsoft OAuth 2.0 login in the browser, or Admin Impersonation through Entra ID app registration (Client ID + Client Secret + Tenant ID). All account selection, permission consents, and passwords are handled by the Microsoft Graph API identity without exposing the admin credentials for a secure and risk-free site (drive and lists) migration with zero downtime or loss.
Flexible Site Mapping Options
Cross-view the source and destination sites after selection and map them manually with the Map Selected button or use Quick Action for automatic mapping as fan-out (Selected Source→All Destination) or fan-in (All Sources→ Selected Destination). Use the View Mapping button to verify the mapped target and source SharePoint tenant sites before proceeding with the migration. It is essential for accurate migration of site content.
Accelerate Incremental Migrations
Toggle on the Skip Previously Migrated Filter in the SharePoint Migration Tool by SysInfo to identify and skip files that are already successfully transferred to the destination. Migrate new or updated content preserving bandwidth, storage, and time without re-migrating data completely. Reduce system load and enable clean and no-duplicates resumed migrations after any sort of interruptions with ease.
Granular Filtering Criteria
Apply the File Size (No Filter/Greater Than/Less Than by KB/MB/GB), File Extension whitelist (comma-separated, e.g., .pdf, .docx, .xlsx), Content Type (Document Libraries or Lists) filters to sort the data specifically as desired. Apply Custom Folder Naming to the resultant content for easy search. If not specified, an auto-naming (Migration_YYYY_DD_HH-MM-SS) is generated for unambiguous identification.
Complete Date Filter Control
Use the SharePoint Migration Manager to filter site content based on a specific Date Range (No Filter, Created Date, Modified Date) to export only the required site data from SharePoint Online. This saves crucial time and effort for users handling GBs or TBs of data over the years.
SharePoint Storage Optimization
3-phase deduplication engine enables file fetch, detects duplicates (by content hash/file name/type/and creation date), and deletes duplicates (keep latest/ oldest, move to bin, or delete permanently). Explore the SharePoint deduplication report for reclaimed storage statistics.
Flawless Sites Integrity Retention
Move SharePoint sites from one tenant to another with this dedicated software solution without impacting the originality of the drives, generic lists, or custom columns. Maintain the structural hierarchy and the data fidelity intact and map sites correctly to ensure zero data loss while restructuring content your way.
High-Volume Malware-Free Migration
Microsoft SharePoint Migration Tool is 100% safe and threat-free, providing guaranteed outcomes while parallelly processing SharePoint sites' cross-tenant data with full confidentiality. SysInfo prioritizes data security and thus ensures everything is within industry & compliance standards (GDPR, HIPAA, etc).
Live Progress Tracking & Reporting
A real-time status panel (Active Tasks) of the SharePoint Online Migration Tool gives complete information about the progress, skipped, failed, elapsed time, filters applied, etc., with status indicators. Cancel and Stop Migration options are available too. Besides this, the All Reports window gives a detailed overview of the SharePoint migration with an option for deletion, as required.
Compatibility and Demo Access
Use this remarkable solution on any version of Windows or Mac OS without any troubles involved. This standalone solution is direct and suitable for all technical and non-technical users who want a hassle-free transfer of their sites across tenants. Download the SharePoint Migration Tool Demo and migrate 5 list items and file data of upto < 20 MB from the drive literally.
SharePoint environments tend to build up duplicates quite quickly. It can be a document saved several times across libraries, duplicated at earlier times of migrations, or multiple users re-uploading the same file. Keeping these duplicates incurs a cost in terms of wasting storage quota, generating unnecessary search results, and extending the migration. SysInfo has a built-in SharePoint deduplication module that handles these tasks throughout the migration.
Regular SharePoint setups have around 15%-35% of undesirable documents that come from many sources. Moving these files without deduplication means that you're likely using more resources to store and license files.
Our deduplication feature does not interfere with your migration process. You can either deduplicate the source sites beforehand and transfer cleaned files over. Alternatively, the deduplication can be performed on the destination site after the transfer ends and fix any duplicates that might trouble you after the move.
Realistic Example (SharePoint Duplicates Impact):
With No Deduplication:
Site Storage: 48,000 Files → Destination Tenant: 48,000 Files (14,400 Similar)
With SysInfo SharePoint Deduplicator:
Site Storage: 48,000 Files → Unique: 33,600 Files → Target Tenant: 33,600 Files
Recycle Bin (Data Loss Safeguards) Control:
Deleted files are not permanently removed; instead, they go to the SharePoint Recycle Bin.
IT administrators have the ability to restore anything that was deleted accidentally until the bin is emptied.
Achieve precise control over what site content needs to be eliminated and handled.
Use this cross-tenant SharePoint migrator tool to select your detection method: File Content (Hash Code) for the comparison of data having different names, or opt for File Name comparison for the finding of text strings. While Name matching, either use Exact Match for matching terms, or Smart Match for getting rid of standard version suffixes (like _v2 or (1)).
You can isolate and remove duplicates by file type or in combination with the creation date range. It is possible to add extensions manually (like .docx or .csv) in Quick Add and use date selectors to narrow the comparison to a particular date period. This native SharePoint tooling is entirely script-based with no complex admin center UI.
Define which copy to keep once duplicate copies have been found: Latest Version functionality ensures the latest version of the file is chosen (this option is applicable to the active content), and Oldest Version enables file selection of the original file (it works best in compliance and audit situations). It helps in better scanning and retaining the crucial sites.
Prior to deletion, the View Duplicate Files feature of the SharePoint to SharePoint Migration Tool gives a view of the duplicate files on a particular site with the following details: Total Files Scanned, Duplicate Groups Found, Files to Delete, and Files to Keep. You can browse the information in Groups, Images, Documents, or Other categories.
Go through the specifications of this SharePoint Tenant-to-Tenant Migration Tool so that you can install it quickly.
| Processor: | Intel® Core™2 Duo E4600 Processor 2.40GHz |
| RAM: | 4 GB (8 GB Recommended) |
| Disk Space: | Minimum Disk Space - 1 GB |
| Supported Windows: | 11, 10, 8.1, 8, 7, 2008, 2012 (32 & 64 Bit), and other Windows versions. |
| Microsoft 365 and Office 365 Plans: | Enterprise (E1, E3, E5), Business, Academic (A1–A5), Frontline (F1), and Exchange Online. |
| Outlook Versions: | Office 365, 2019, 2016, 2013, 2010, 2007, 2003, 2002, 2000, 98, and 97. |
| Supported Mac: | Entire M Series (M1, M2, M3, and more). |
| Download the SharePoint Migration Tool demo and migrate upto 5 list items from each SharePoint list and files of <20MB. Additionally, preview duplicates in the trial version through the Deduplication interface. For complete access, upgrade to the premium versions of the dedicated software. |
To eliminate common migration failures and perform a successful migration, configure the source and destination tenant beforehand.
SharePoint destination sites have to be created before the migration process can be initiated. SharePoint Migration Manager moves files to destination sites that already exist and cannot create any new site collections on the designated tenant. Make sure to set up all the destination sites through the SharePoint Admin Center and fulfil the Microsoft 365 Tenant Migration Checklist so the migration can begin feasibly.
Follow the steps explained here to perform a simplified site migration across tenants.
Launch & Copy
Start the SharePoint Data Migration Tool and click Copy SharePoint.
Select Source & Destination Sites
Choose the source sites from the list after completing secure modern authentication. Click Next to authenticate your destination sites, and again press Continue.
Sites Mapping
Next, map the source SharePoint sites to the target SharePoint sites and click Map Selected. With View Mapping, verify and click Next to proceed.
Apply Filters & Migrate
Finally, use the filters before performing the transfer of site content. Once chosen, click Start Migration. Track the progress in the Active Tasks window.
Follow the steps explained here to perform a simplified site deduplication on the source tenant pre-migration.
Launch & Deduplicate
Start the SharePoint Online Migration Tool and click SharePoint Deduplication.
Authenticate Tenant & Select Sites
Choose the authentication mode and log in to the source tenant to deduplicate. Select the sites and click Continue.
Apply Filters & Scan
Choose the custom filters before scanning the sites to identify duplicates. Click Run Duplicate Scan.
Deduplicate SharePoint
Finally, when the files are scanned and data is fetched in real-time, choose to Skip Deletion or Proceed to Delete the duplicates. Confirm and check the dashboard and reports for complete information.
Explore complexities encountered by Admins that lead to real-world migration failures.
Key Note: Before troubleshooting any specific error, this SharePoint to SharePoint Migrator helps you evaluate and identify the root failure point with the All Reports section. It displays a per-file status breakdown including failed and skipped items, error codes, and the specific site and file at which the failure occurred. Use it for a quick issue diagnosis. Then, proceed with the following.
Unable to connect the source or destination tenant?
Reason
The primary causes may be incorrect credentials, MFA blocking OAuth flow, or insufficient admin role permissions.
Fixes
Is your migration process slow or stalled?
Reason
Microsoft Graph API 1,200 requests per-minute/tenant or app is exceeded on SharePoint endpoints.
Fixes
Reason
It is possible that your file name conflicts, has unsupported characters, or files exceed 400-character path length limits.
Fixes
Reason
Your sites are either not provisioned in the destination tenant, the admin account lacks site collection rights, or new sites are not yet indexed by the Graph API.
Fixes
Reason
Content Type Filter is applicable on Document Libraries, or the target list column schema is unmatched to the source
Fixes
How to resume the migration without risks
Reason
It may be due to a network interruption, session timeout, manual cancellation, or a system restart during an ongoing migration job
Fixes
Items outside the selected timeframe are migrated too.
Reason
Graph API occasionally duplicates the data from Created and Modified Dates for specific SharePoint content types. This often leads to potential variance in the execution of the filter.
Fixes
Tip: If any error persists or you face other concerns except those mentioned, contact support@sysinfotools.com to get it resolved. Our team is available 24/7 to help you out!
SysInfo's Award-Winning Software Recognized by Experts- Highly Rated in the Best Category
G2 gives SharePoint Data Migration Tool a 4.9/5 rating for its fast speed, efficient cross-tenant migrations, and significant automation. With smart mapping, built-in deduplication, date range, file type, content type, and file extension filtering, and incremental syncs for batch migrations, it proves to be an ultimate enterprise solution delivering precise and 100% accurate outcomes. View more
TechRadar considers SharePoint Tenant to Tenant Migration Tool as a trustworthy solution for large-scale bulk volume SharePoint site migration between tenants. It transfers all drive data and generic lists, current file versions, and custom columns (upto 150) with zero data loss and no downtime. Being a user-friendly application for all technical and non-technical users, it simplifies the task with control and automation. View more
A real-world success case study on securing legal data at a massive scale with the professional solution.
Case: An international law firm in Munich acquired three regional law firms 16 months ago. Each one operated independently on the M365 ecosystem with their own SharePoint environments. It summed up to almost 10 tenants, 280 SharePoint sites, and around a few million files.
Challenge: Native Microsoft Tooling and PowerShell estimated the results in 12 weeks, and that too had several size limitations, throttling concerns, data preservation, folder structure maintenance problems, and other issues.
Solution: Download the SharePoint Migration Tool, created with site mapping, batch migration, and a deduplication engine. It helped reduce the total file count from a few million to lakhs before migration. With almost a 25% reduction in the count of unique files, it completed the entire SharePoint migration quickly. Several advanced filters were used to ensure site-content accuracy, and the Skip Previous Migration option was used during incremental runs for forensic precision, with no loss or downtime.
Result:
Jennifer Huffman, Director of IT Operations at the
International Law Firm in Munich, Germany, stated:
“We had 10 separate Microsoft 365 SharePoint Tenants from acquired firms. SysInfo’s quick mapping and bulk migration handled the entire consolidation in minimal time. Deduplication helped remove the redundant content at a wide scale before the final migration process. Moreover, Active Tasks and All Reports dashboards provided real-time tracking and live insights into the cross-tenant SharePoint migration during M&A. We had satisfactory results and were able to resume operations successfully.”
| Product Features | Demo Version | Licenced Version | Microsoft SharePoint Migrator |
|---|---|---|---|
| SharePoint Lists and Files | 5 Items/List and Files of Size <20MB | All | Limited |
| Hash & File Name SharePoint Deduplication | Only View | View and Delete | Not Available |
| SharePoint Tenant to Tenant Migration | Limited | ||
| Modern Auth & Admin Impersonation | Only Modern Auth | ||
| Date Range Filtering | Limited | ||
| Incremental Syncs | Requires Rerun | ||
| Metadata Preservation | |||
| File Extension Filter | |||
| File Size Filter | |||
| Content Type Filter | |||
| Bulk User Migration | |||
| Custom Naming | |||
| Real-Time Progress Monitor | Basic Dashboard | ||
| Detailed Migration Reports | Standard logs | ||
| Custom Mapping | Require Manual Configuration | ||
| Windows & macOS Compatible | Only Windows | ||
| 24*7 Tech Support and 100% Secure | Limited | ||
|
Download | Buy Now |
Competitive Advantage: No competing tool or manual migration offers a built-in pre-migration deduplication option at any price, like the desktop-based SharePoint Online Migration Tool. Enterprise alternatives too either require separate utility or are usually cloud-based, adding costs and workflow complexities. SysInfoTools Software ensures that the content reaching the target tenant is already organized, non-redundant, and audit-ready.
With 15+ Years of Microsoft 365 & Data Engineering Expertise, SysInfoTools ensures that your data remains between tenants. With Graph API commands and local functionality, all the data flows between your Microsoft accounts. No data content is passed through any servers or stored anywhere, and it has no dependency on the cloud. It tracks every relevant API version change, endpoint deprecation, and SharePoint Online schema update and ensures full compatibility during the entire migration. With high-speed performance, it keeps data preserved at every stage and offers smart capabilities for simplified migrations with zero loss for every user.
For more queries, reach out to the technical expert support via Live Chat 24/7
Architecture and scenario-level questions that move beyond generic UI queries based on real user concerns are answered.
Ans: Whether you are performing a SharePoint Online to SharePoint Online migration, tenant-to-tenant migration, or restructuring content within tenants, all scenarios are highly supported to move SharePoint sites, group sites, generic lists, drive files, custom columns, and document libraries.
Ans: Yes. SharePoint Online is usable for both Microsoft 365 and Office 365. Using this software, you can migrate SharePoint Online sites and group sites content identically, whether on Microsoft or Office 365 plans and licensing.
Ans: Yes, SharePoint Migration Manager doesn’t cap you at the volume of data you migrate at the small-scale or enterprise level. However, SharePoint and Microsoft do have some limitations. Use File Size Filter and run small batches to prevent throttling errors.
Ans: Though Global Admin is the most permissive role, it is not the only one, and many enterprise security policies restrict it too. What you must have is Admin/Global Admin Access along with SharePoint Admin permissions and access, SharePoint Site Collection Admin rights, and consent to the Graph API permissions in Azure AD. This is not a software limitation but a Microsoft OAuth 2.0 and Admin Impersonation login mandates.
Ans: Yes, this exceptional utility offers a Skip Previously Migrated filter which compares the file inventory of source and target sites before migration. This only checks the file name and path to decide and skip the files that are already transferred, supporting delta runs. If you want to move the newly uploaded files along with the updated files, use the Modified Date Filter along with this option for precise incremental migration control.
Ans: Yes, Microsoft Graph API preserves the metadata, including created date, modified date, timestamps, and author information of the sites intact. For compliance and legal evidence, where it matters the most, you can check the Log Reports from SharePoint Migration Reports in the SharePoint Data Migration Tool.
Ans: The remarkable software is designed with advanced algorithms ensuring complete security of your critical sites and group sites content. All migrations are Microsoft authenticated, encrypted, and follow secure protocols via Graph API. No data is passed through the SysInfo servers or stored anywhere, ensuring your sensitive enterprise data remains yours with no loss or downtime.
Ans: Mailbox volume, item counts, items per folder, and the Microsoft throttling limit define the time taken for the SharePoint migration. Generally, such large mailbox volumes are completed in a minimal time without affecting the originality of your data with secure site mapping, delta syncs, and deduplication.
Ans: Yes, of course. SysInfo Microsoft SharePoint Migration Tool runs in the background without impacting your business operational productivity. Skip Previous Migration ensures only the changes are migrated after initial passes, and your URLs are rewritten automatically too in the target tenant. Appropriate site mapping ensures that all the links and sites function properly.
Ans: No, you cannot perform SharePoint migration until your Microsoft 365 tenant accounts have licences assigned. With the SharePoint Migrator, you can cross-verify accounts with assigned and non-assigned licences. Only those who have one can proceed further. Also, the SysInfoTools Software doesn’t create or assign licences; you must have one beforehand for direct mapping and site provisioning during migration.
Ans: Yes, it can, but there are certain restrictions. Often, Microsoft Purview Information Barriers and Sensitivity Labels restrict Graph API access and sometimes encrypt files. As a result, M365 Tenant-to-Tenant migrations fail or skip protected site content. For a complete successful migration of entire site content, temporarily remove or suspend the protections and later, reapply the policies once the migration completes.
Ans: Download the SharePoint Migration Tool and use its Deduplication feature to handle redundant files anytime throughout the migration. Also, this depends on which method you opt for: File Content (hash-based) allows binary hashing for each file and identifies any two files with matching hashes as duplicates regardless of their name, location, or metadata. File Name, on the other hand, identifies by comparing name strings similarly either with Exact Match or Smart Match.
Step 1: Install and run the Microsoft SharePoint Migration Tool. Tap Copy SharePoint.
Step 2: Choose an authentication mode and click Add Connection to login source tenant.
Step 3: Select the source sites list that you want to migrate, verify them, and click Continue.
Step 4: Again, pick an authentication mode, enter new credentials, or use saved credentials to log in to the target tenant.
Step 5: Choose the destination sites into which you need the source SharePoint sites data and hit Continue.
Step 6: Further, map the source and target tenants manually or automatically and click Next.
Step 7: Finally, opt for the filters that you want to apply for customization and click Start Migration. Progress can be tracked in a real-time dashboard.
