SysInfo Webmail Backup Tool
The Complete Webmail Backup Tool to Export and Transfer Emails from 15+ IMAP-Enabled Services
*SysInfo Webmail Backup Tool is 100% safe to download & use.
The Complete Webmail Backup Tool to Export and Transfer Emails from 15+ IMAP-Enabled Services
*SysInfo Webmail Backup Tool is 100% safe to download & use.
A single employee losing access to a webmail account is an inconvenience. An entire department losing access during a provider outage or an offboarding cycle gone wrong is a business problem. That's the gap this tool closes for organizations that depend on hosted email but don't want their records tied to one provider's uptime.
Not every business needs a backup tool running constantly in the background, but a few recurring situations make it worth having on hand.
After a merger or a major hiring wave, companies often end up managing email accounts across several domains and teams. Bringing those mailboxes into one consistent format, such as PST, makes older conversations easier to search, organize, and access without jumping between different accounts or systems whenever someone needs an important message.
When an employee leaves, their mailbox may still contain valuable conversations, client details, project history, or documents the company cannot afford to lose. Instead of deleting everything, businesses can archive the account and keep future backups focused only on new messages, avoiding unnecessary duplication and saving time during repeated backup processes.
When a company changes its email or hosting provider, keeping a str'separate local copy of its correspondence can make the transition much safer. It also gives teams more control over their records, reduces reliance on one provider’s servers, and ensures the important emails remain available even if access to the original service changes or is lost.
Discover the Latest Features of the Software for Smooth and Secure Migration.
Backup From 15+ IMAP-Enabled Webmail Platforms
The software connects to any IMAP-supported webmail account, covering Gmail, Yahoo, AOL, Zoho Mail, Yandex, Outlook, GoDaddy, HostGator, Bluehost, and Proton Mail. One tool handles the connection logic instead of requiring a different export method per provider.
Migrate Directly Into Other Email Platforms
Additionally to storing emails locally, this savvy tool can send out emails to such email systems as Office 365, Gmail, or G Suite (for admin accounts) or any other IMAP email system without any manual importing required at the destination.
Save Emails Into Eight File Formats
The data export formats supported include PST, MBOX, MSG, CSV, PDF, and EML, which include both the email client-specific formats and the formats used for general document keeping or sharing.
Single Mode and Batch Mode for Bulk Backup
Single Mode handles one account at a time through the login screen. Batch Mode reads credentials from an imported CSV file, letting an administrator queue several accounts for unattended processing.
Remove Duplicate Emails Automatically
The duplicate-detection option compares Subject, From, To, and Body fields to flag identical messages before they're written to the output, while the original folder layout stays intact.
Skip Previously Migrated Data
You don't need to start from scratch while re-running a backup of an already processed account. Instead, this alternative will help to recognize the emails that have already been moved, leaving only the newly added emails.
Free Up Server Space After Migration
Once a migration finishes, this feature gives you the option to choose to clear the transferred emails from the source server or not, which is useful for accounts nearing a storage cap.
Exclude Deleted Emails and Empty Folders
Deleted items and empty folders do not need to be included in the backup, so the output will involve emails only instead of unnecessary housekeeping clutter.
Manage Email Attachments
Attachments can be transferred together with the email body or transferred into another designated location or even left out altogether if a text-only archive is required.
Filter Emails by Date Range
A date filter limits the backup to a specific window, whether that's the last quarter, a particular year, or any custom range relevant to an audit or a project.
Advanced Field-Based Email Filtering
Search can be applied against Subject, To, From, CC, and BCC to pull out a defined subset of correspondence rather than the entire mailbox. This option will help you to choose what you want.
Split Large PST Output Files
When an export grows too large for one file, the tool can divide the resulting PST into smaller files of a specified size, which keeps the output manageable for the destination client.
Here is the core step-by-step guide to backing up Webmail Email Backup software to other formats or platforms.
Open the SysInfo Webmail Backup Tool, enter the webmail address and password (or import a CSV for Batch Mode), and connect.
Choose the specific folders or the entire mailbox from the hierarchy view, then move to the next screen.
Pick a file format such as PST or PDF, or select a direct-migration destination such as Office 365 or IMAP.
Apply the needed filters, such as date range or duplicate removal, and click Start Process to begin the export.
Review the specifications for this SysInfo WebMail Email Backup Tool so you can install it quickly.
| Version: | 26.8 |
| Size: | 354 MB |
| License: | Multiple User |
| Release Date: | 11 August 2026 |
| Edition: | Home, Administrator, Technician, and Enterprise |
| Free Download Buy Now |
| Windows Processor: | Intel® Core™2 Duo E4600 Processor 2.40GHz |
| Mac Processor: | Apple Silicon (M1 or M2) or Intel-based Mac systems |
| RAM: | 4 GB (8 GB Recommended) |
| Disk Space: | Minimum Disk Space - 1 GB |
| Supported Windows: | 11, 10, 8.1, 8, 7, 2008, and 2012 (32-bit & 64-bit) & other Windows versions. |
| Supported Mac: | macOS 10.13 High Sierra, macOS 11 Big Sur, macOS 12 Monterey, macOS 13 Ventura, macOS Sonoma, and later versions of macOS (10.15 "Catalina") |
| Supported Outlook: | Outlook 2024 (LTSC), 2021, 2019, 2016, 2013, 2010, 2007, 2003, 2002, 2000, and Outlook Express 4.0–6.0 (ANSI and UNICODE) |
| A free or trial version of the WebMail Email Backup Tool is available for evaluation, limited to 100 emails per folder. Since a "Buy License" option is listed separately, it's more accurate to call it a free evaluation than a fully free tool. |
SysInfo's Award-Winning Software Recognized by Experts- Highly Rated in the Best Category
SysInfoTools is rated 4.6/5 on Trustpilot based on hundreds of customer reviews. Some users indicated using the Webmail Backup Tool for their backups of large volumes of emails and expressed their satisfaction with the quick setup and fast feedback they got when questioning anything about the product. Overall, the reviews suggest that this is an efficient tool that works to the customer’s satisfaction. View more
CNET has reviewed the SysInfo Webmail Backup Tool directly, highlighting fast, secure output as a core strength. The review calls out the duplicate-removal and selective-migration options as especially useful for bulk transfers, noting the original folder hierarchy stays intact throughout. That combination of speed and structural accuracy is what CNET points to as the standout. View more
The free version isn't a stripped-down demo in terms of functionality; every feature is unlocked for testing. The difference comes down to volume.
| Product Features | Free Version | Full Version |
|---|---|---|
| Backup from IMAP-enabled webmail clients | 100 emails per folder | Unlimited |
| Migrate Emails into Gmail, Office 365, IMAP, & G Suite (Admin account) | 100 emails per folder | Unlimited |
| Single Mode / Batch Mode | ||
| Duplicate email removal | ||
| Skip previously migrated data | ||
| Free Up Server Space | ||
| Exclude deleted emails and empty folders | ||
| Attachment handling | ||
| Advanced filtering | ||
| Split large PST output | ||
| Windows & Mac support | ||
| 24x7 tech support | ||
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Download | Buy Now |
SysInfoTools, with over 16 plus years in the field, specializes in providing email backup, recovery, and migration services to various organizations that rely on a range of email programs. SysInfoTools has taken an approach that adheres to stringent security measures throughout the portfolio of products on offer by ensuring that emails go through local processing, safeguarding credentials, and that customers have total control of their data. The offer of SysInfoTools solutions enables customers to handle processes effectively through their source and targeted systems without mailbox contents going through SysInfoTools servers, thus ensuring the users are in charge of their operations.
We have a reliable technical support team to help you at any time with anything that relates to software, file saving, fixing issues, & others.
Some frequently asked questions and their corresponding answers will help you to make the right decision.
Ans: Download and install SysInfo Webmail Backup Software, choose the platform, and log in using valid login information. Pick the folder from the folder tree and choose a file type of your choice, like PST or any other; choose a destination to save, perform any f requirement, and hit Start Process.
Ans: Yes. You can select Batch Mode during login and import a CSV file containing the login credentials of all accounts to be processed.
Ans: Yes, the option of Migrate or Backup Emails Without Attachments will give the output but will not include the attachment files and will exclude the email content.
Ans: Indeed. The software is compatible with Windows 11 and below, including 10, 8.1, 8, 7, etc.
Ans: Admin consent is only required when permission goes beyond the data of a single user, such as cases when access is needed for multiple users or enterprise-level data. In these instances, the Microsoft 365 admin is the only person who authorizes the login.
Ans: Yes. For Modern Authentication to generate an authentication token, the sign-in feature must be enabled. When it’s not enabled, the tool won’t be able to connect to the account and therefore access its data.
Ans: Both versions include the same feature set. The free version caps backup and migration at 100 emails per folder, while the paid version removes that limit entirely for full mailbox processing.
