August 10th, 2017
July 12, 2022
MS Outlook is one of the most popular email clients and is enjoyed by all of us. And the reason for this is its versatility. Most of the Outlook users use it as an emailing application. But some users use Outlook for the variety of features it provides such as Calendaring, Contacts, Tasks, Reminders etc. One of such features is Out Of Office (Automatic Replies) and in this article, we are going to learn How To Set Out Of Office Automatic Reply In Outlook. Consider a scenario where you have an assistant who sends a designated Reply to emails as specified by you. MS Outlook’s Out Of Office (Automatic Replies) feature does the same for you. This MS Outlook feature allows you to send designated revert to emails instantly and automatically. So let’s learn the procedure and need to set Out Of Office Automatic Reply in Outlook.
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MS Outlook Out Of Office Automatic Reply enables us to send specific replies to emails automatically. But let us consider for a moment the need or reason for sending automatic replies to e-mails. The reason for sending an automatic reply to an e-mail is to make the sender comprehend your e-mail reception or to update about any recent developments.
While the basic reason remains the same, yet the need for you to set Out Of Office Automatic Reply in Outlook email can be many:
The above-mentioned scenarios which create the need to set Out Of Office Automatic Reply in Outlook are just a few of many. There are many user-specific situations where you might need to employ the use of Automatic Replies feature, but the above-mentioned reasons are some of the most common situations.
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We have learned the various scenarios where using the Outlook Out Of Office feature proves to be of great help. Many users who although are interested in using this feature but don’t know how to set Out Of Office Automatic Reply in Outlook. Here is the procedure described explicitly so that you may use this great feature and make the most of it. The procedure to set Out Of Office Automatic Reply is different for Outlook with and without an Exchange Server. Both of them has been described below:
Automatic Reply feature is available in Outlook with Exchange account by default. To set Out Of Office Automatic Reply in Outlook 2016 and Outlook 2013, follow the steps mentioned below:
To turn off this Automatic Replies (Out of Office) feature, repeat the first step and select the “Do not send automatic replies” option.
Sadly this handy feature is only available for users using Outlook with an Exchange Server. But this particular topic wouldn’t be included in this article if there weren’t a workaround for exploiting this feature in Outlook without an Exchange Server. You can combine an Outlook email template with Outlook rules as a workaround. Follow the procedure below, in order to set Out Of Office Automatic Reply in Outlook 2016 and Outlook 2013.
To enable Automatic Reply, you can create an Outlook e-mail Template to send as a ‘Reply Message’. Then you can create a rule which governs the necessary conditions during which Outlook sends the created Outlook email Template as a ‘Reply Message’.
Once you set out of office automatic reply in outlook without an exchange server this way, it will continue to run forever. In order to stop the Automatic Replies, you need to remove the rule you set for this from Manage Rules & Alerts.
MS Outlook’s Out Of Office Assistant proves very useful in various scenarios as mentioned earlier. Although this feature exists in Outlook with Exchange account only, the workaround procedure to set Out Of Office Automatic Reply in Outlook without Exchange account is described as well. Furthermore, the procedure is very simple, and comes handy even if you are not “Out Of Office”.