How to Share Your Outlook Calendar with Someone?

  •   Written By
  • Published on
    August 29th, 2020
  • Updated on
    March 2, 2021
  • Read Time
    5 minutes
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In this blog, we will discuss the various techniques to resolve the query ‘How to Share Your Outlook Calendar with Someone’. Let your coworker, peers,  family and relatives know what you are up to. One can simply share their calendar via an email message to keep them notified. 

win download

Method to Share your Outlook Calendar with Others

Note: Outlook 2019 and Office 365 are not compatible with sharing calendars via email message. They rather print the calendar in a PDF file format and email the same PDF file as an attachment.

To email message a calendar:

  • Redirect to the View Switcher and choose Calendar.
  • If you are using Outlook 2019, 2016, and 2013, then redirect to Home tab and under Share option – opt E-mail Calendar.
opt E-mail Calendar
  • In Outlook 2010,  open the Home tab and choose Email Calendar.
  • If you are using Outlook 2007, then redirect to the navigation pane and pick Share My Calendar option.
My Calendar option
  • In Send a Calendar Via Email tab, choose the Calendar option from the drop-down menu and pick the calendar you wish to share.
Send a Calendar Via Email
  • Choose the Date Range drop-down arrow and pick the date range you wish to share. Also, you can apply a custom range or share the complete calendar.
  • Pick the Detail option from the drop-down menu and tap the amount of detail you wish to share. Avails option to add Full Details, Availability, or Limited Details only.
  • Pick the Show Time Within My Working Hours Only alternative, if required.
Pick Show Time Within
  • To modify the working hours, choose the Set working hours link to launch the Outlook Options dialogue box.
 Set working hours
  • In the Advanced tab, tap Show button to view and use the advanced settings like the layout and option to add attachments.
  • Tap the OK button to include the attached calendar into an email message.
  • In the To text field, enter in the name of the person you wish to forward your calendar.
to text field
  • Modify the subject and type in a message in the body, if required.
  • Tap the Send button.

A recipient can launch the calendar attachment in Outlook or any other calendar application. The file then launches a new calendar that can viewed beside the recipient’s current calendar. Additionally, the recipient can drag-drop the calendar from received items.

These approaches will help you resolve the query ‘How to Share Your Outlook Calendar with Someone’.

How to Share your Outlook Calendar Online

  • Launch your Outlook calendar.
  • Opt for the Share option and select a calendar.
  • In the Sharing and permissions tab, type in the recipient’s email address.
  • Hit the drop-down arrow beside recipient’s email address, select what permissions to apply to your calendar, then tap the Share button.
  • The recipient will display in the shared list along with the relevant permissions.
  • Tap  X to exit the window.
  • The recipients will receive an email regarding an invitation to join the shared calendar.

Publish Outlook Calendar to Website

  • Launch Settings.
  • Pick View all Outlook settings.
view all outlook setting
  • Choose Calendar > Shared calendars.
Calendar then Shared calendars
  • In Publish a Calendar pop-up, pick the calendar you wish to publish.
  • Select what permissions you wish the recipient should have.
  • Select Publish.
  • To provide an HTML link, highlight the link and hit Copy link. Then, generate a new email and attach the link into the message.
hit copy link
  • To provide an ICS link, select the link and tap either Copy link (to affix into an email) or Download (to attach the file to an email).
  • You can erase online Outlook calendar permissions later by uncirculating the calendar. Tap Unpublish and then hit the Save button.
  • Hit Save when you’re done.
  • Tap X to exit the Settings.

Method to Share your Outlook Calendar with your team

  • Launch the calendar, redirect to the Home tab, and opt Share Calendar.
  • In the To text field, type in the name of the person with whom you wish to share the calendar.
  • In the Subject text field, fill in a subject or make sure that one that is auto-populated enable.
  • Tick the Allow recipient to view your calendar checkbox.
  • Go to the Details drop-down arrow and pick how much information you wish to share.
  • Enter any information you wish to include in the message body and Tap Send.
  • In the confirmation pop-up window, Hit Yes option.

How to Remove Calendar Permissions in Office 365

To disable sharing a calendar:

  • Launch your Outlook calendar.
  • Redirect to the Home tab and tap Calendar Permissions.
  • To disable permissions for one person, redirect to the Permissions tab and choose the person’s name. Next, in the Permission Level list, pick None.
  • To disable permissions for everyone, redirect to the Permissions tab and tap Default. Now, in the Permission Level list, press None.
  • Then, hit OK.

If the above instructions do not provide an individual satisfactory outcome, then one can take the help of PST File Recovery Tool. The utility enables all the possibilities to work with a calendar. It is often possible that due to lagging properties of a manual approach, the user may not receive the desired outcome. 

Summing It Up:

In the above blog post, we have stated several methods to solve the query ‘How to Share Your Outlook Calendar with Someone’. It is necessary for the user to have the technical knowledge to work with manual strategy. Whereas, third-party solutions are known to provide optimized results. There is a possibility that one may give you more advanced features than the other but, none of them will provide incorrect results.

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