Set up Data Loss Prevention Policy in Microsoft Office 365

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  • Published on
    September 21st, 2019
  • Updated on
    July 5, 2022
  • Read Time
    3 minutes
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To keep safe the organizations sensitive and important data, Microsoft introduced Data Loss Prevention Policy. Security leaks and data infringements are the most common reasons to harm the data of companies. You can identify, monitor, and automatically protect sensitive information with a data loss prevention policy in the Office 365 Security & Compliance Center. Data Loss Prevention includes 87 inbuilt sensitive information types. User can create their own custom sensitive information types. In this blog, we will discuss how to set up a data loss prevention policy in Microsoft Office 365. Follow to the end.

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Methods to Set up Data Loss Prevention Policy in Office 365

Storing sensitive information provides benefits and there is need two components to create Data Loss Prevention Policy – one location like OneDrive for Business, Exchange Online and another one are Conditions. To set up a data loss prevention policy follow the steps below:

Step 1: Login to Office 365 an under the Apps click on Admin.

Step 2: Next, click on under the Admin centers click on Security & Compliance option.

Step 3: Next, opt for Data loss prevention and select Policy.

Step 4: In the Office 365 Data loss prevention section, just click on +Create a policy to generate a new DLP.

Step 5: Next, in the New DLP Policy window go to choose the information to protect then add details like Financial >> Financial Data and click Next.

Step 6: Provide a suitable name & description to the policy under Name your policy, and click on Next.

Step 7: Now go to Choose locations page to opt for a location according to the requirement and click on Next. This step shows that on which part DLP will be used. Here, is the two options.

  • All locations in Office 365. Includes content in Exchange email and OneDrive and SharePoint documents.
  • Let me choose specific locations.

Step 8: If the above steps successfully are done, go for the Simple or Advanced settings and there will be the rule editor that offers total control over the policy setting. But, simple settings include the common one.

Step 9: Finally, click on Save to apply the DLP security policy settings.

If You Want to Disable DLP

When a user wants to switch off a policy, follow the steps below:

Step 1: Go to the DLP Policy page.

Step 2: Now go for Select the policy option and then Edit policy.

It was the steps to disable the Office 365 Data Loss Prevention policy.

You May Also Read- Disaster Recovery plan for Office 365


We have discussed in detail how to set up a data loss prevention policy in Microsoft Office 365. It is hard to say when a disaster might occur and you can loose important sensitive information and data in Office 365. That’s why DLP policy is important which keeps an eye on all the actions that take place in Office 365.

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