Disaster Recovery Plan for Microsoft Office 365

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  • Published on
    September 19th, 2019
  • Updated on
    February 22, 2021
  • Read Time
    3 minutes
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Data Loss can Occur in Cloud Applications, including Microsoft Office 365. Office 365 and the cloud do not prevent data loss caused by users. Most of the data loss is due to people deleting content accidentally or intentionally, and that’s not the only threat. So, here I will discuss some disaster recovery plan for Microsoft Office 365. 

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Does Microsoft Backup Office 365?

Just because Microsoft solutions are available on the cloud, it does not mean that your complete data is back up by Microsoft. Microsoft host the complete Office 365 solutions including Office 365, Exchange, OneDrive, SharePoint, etc. But it doesn’t undermine your duty to maintain the backup of your data.

Let’s look at the ways where the user lose data in the cloud forever without a proper backup for disaster recovery.

By using Deleted Items as a Backup

The accidental deletion could be the major reason for data loss. As you know, it’s easy to go into your deleted items and drag it back in order to restore it. Or maybe you are among those people who use their deleted items for storage. It is quite easier than moving it to a set of organized folders. After certain specified time, items are permanently deleted and generally irreversible. Because of this reason, using deleted items as storage is not a secure backup plan that any responsible organization should be employing.

Relying on Exchange Archiving Tools

Archiving and backup are often thought of reciprocally, but they are inherently different. Archiving, a feature offered with Office 365 for the enterprise E3 and E5, basically provides users with additional mailbox storage space.

Failing to backup Sharepoint

Backing up Sharepoint is just as important as backing up your email. One main reason organizations prefer Office 365 is that it increases mobility; employees can easily work and collaborate with one another remotely. However, this increases the chance of data loss or theft which backups can help protect against.

If you are willing to back up the message folders locally (in addition to keeping them on the server), you can automatically move or delete older items with AutoArchive or export the items to a PST file that one can later restore as required and use by importing.

Use SysInfoTools Office365 Backup and Restore

This utility to backup and restore Office 365 data ensure that complete data in your Office 365 suite can be back up and restored with a matter of simple clicks. The data in the cloud such as Outlook emails, OneDrive documents, etc. are stored separately and they are considered to be separate data only. To perform a separate backup of all these categories is an almost impossible mission.

So, the efficient method to backup and restore all of them is to deploy a backup service that performs beyond what Microsoft offers in terms of Office backup & restore. SysInfoTools provides email backup & archiving solutions for Office 365 customized as per client’s requirements. This utility to backup and restore Office 365 comes with the guarantee to take complete data backup from Office 365.


The blog is describing the disaster recovery plan for Microsoft Office 365. The recovery plan includes the backup process and also the tool help users to backup & restore Office 365 data in windows. I hope it helps to resolve your query.

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