Perfect Solution- Convert and Save Gmail Emails to PDF with Attachments

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  • Published on
    February 18th, 2021
  • Updated on
    July 27, 2022
  • Read Time
    7 minutes
Summary:- Gmail is a free email service that is used by many users across the world for sending and receiving their emails. Also, it is a user-friendly platform. Gmail allows various applications to manage the data effectively. This provides high data security measures for users. Gmail usually does not have an inbuilt feature to convert and save Gmail emails to PDF with attachments. Many users face the problem with the query How to Print Gmail Emails in bulk with Attachments as PDF.

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PDF- It stands for Portable Document format. It is used to save images, documents, and files that cannot be modified. It can save you from Document formatting. This makes you share the file easily and therefore people want to convert and save Gmail Emails to PDF in bulk with attachments.

Why Do Users Convert and Save Gmail Emails to PDF with Attachment?

  1. You can easily access PDF on Windows, Mac operating system, Linux, etc.
  2. It is shared very easily, as it preserves document formatting.
  3. This helps to provide a password security feature that makes it a secured file format.
  4. It helps to keep a backup and stores all the important emails/data.

Reliable Solutions for Saving Emails from Gmail to PDF

You have seen the reasons that can make you convert Gmail emails to PDFs with attachments. Also, some solutions can help you to print Gmail emails to PDF. You can accomplish them as mentioned below in a step-by-step manner.

Method 1: Print and Save Gmail Emails to PDF with Attachments

    • First, you have to Sign in to the Gmail account from where you want to print the email to PDF format.

singin

    • After that, click the Email that you want to open. Now, select the three dots on the top right side of the window.

open email

    • Click the Print option.

save Gmail to PDF

    • Now, you will see various formats. Choose PDF format from the destination and then press the Save option.

choose pdf

    • At last, choose the Path where you want to save the Gmail email as a PDF.

select path

The steps that I have mentioned above can solve the query How to Print and save Gmail Emails to PDF Manually? Also, if you are having any problem converting Gmail emails to PDF. Then, you can use the other solution mentioned below.

Method 2: Save Gmail Email to PDF CloudHQ Chrome Extension

    1. First, you have to download the cloudHQ Chrome browser extension from the link mentioned below.

convert and save gmail emails to PDF

    1. Now, you are required to add this extension to your chrome.
    2. After that, open any email with an attachment. Now, click on the Save as PDF option.
    3. It will send you a message informing you that your Gmail email is Saved as a PDF.
    4. Now, your Gmail email is converted into PDF format with all the attachments.
    5. At last, your PDF file is saved on the Local disk of your system.

save pdf file

Method 3: Copy & Paste Email Content

Another way to export Gmail emails to PDF is by copying the email content into a Word document and then converting it to PDF format. Before using this method to save Gmail messages as PDF files, keep in mind that this will remove the actual formatting of the email message. Follow the steps given below:

Step 1: First, navigate to the Gmail website and log in to your account.

Step 2: Now open the email message that you want to save as a PDF. Select the content you want to save in a PDF file, and copy it.

  • On a Windows computer, press the Ctrl + C keys to copy the selected content. Now open a Word document and paste the copied content by pressing Ctrl + V keys.
  • On a Mac system, press the Command + C keys to copy the selected content. Now open a Word document and paste the copied content by pressing Command + V keys.

Step 3: Now save the Word document into which you have copied the email content. Make sure your computer is connected to the Internet. Once you have saved the Word document, click the File tab on the taskbar and select Save As.

Step 4: Click the dropdown arrow to see the list of file formats into which you can save this Word document. You will see PDF (*.pdf) in the dropdown list. Select it and save the file at your desired location.

There is one more way to save Word documents in PDF format. Follow the steps given below:

Step1: On the taskbar, click File tab > Export > Create PDF/XPS Document > Create PDF/XPS.

Step 2: Define a location and name for this new PDF file. Once you are done, click Publish.

Note: If you want to see some customization options, click Options.

Method 4: Create a Document Feature

There is one more free way to export Gmail emails to PDF format. If you are still using the older version of Gmail, you must be familiar with a very useful feature that lets you save Gmail messages as PDF files. There is no need to use any 3rd party software for this process. Follow the steps given below:

Step 1: First, you need to enable the Create a Document option. To do that, navigate to the Gmail website and log in to your account.

Step 2: In the top-right corner, click the Settings icon and select Settings in the dropdown menu.

Step 3: On the Settings page, click the Labs tab. You will see the Enable radio button next to Create a Document. Click it.

Step 4: Scroll down to the bottom of the page. You will see the Save Changes button. Click it to save the changes you have made and return them to your Inbox.

Step 5: Now open the email message that you want to save as a PDF file. Click the In New Window button in the top-right corner of the page next to the Print button.

Step 6: A new window will open. Click the Create a Document link at the top of the window. Now click File > Download As and then select PDF.

This will convert your email into PDF format, and the converted file will be automatically downloaded to your computer.

After following the above steps, it would become easy to convert and save Gmail emails to PDF with attachments. These solutions have some limitations. You can see them as mentioned below.

Limitations to Above Solutions

  • It can save only a single Gmail email to PDF at a single time.
  • You cannot convert multiple Gmail emails to PDF at a single time.
  • The above methods are a time-consuming process.
  • A non-technical person can work only with complete guidance.

Try Professional Solution: SysInfo Gmail Backup Tool

To overcome the above limitations, I recommend a Sysinfo Gmail Backup Tool. This tool directly converts and keeps the backup of Gmail emails in various formats such as PDF, PST, MBOX, CSV, HTML, EML, and EMLX. This can convert single as well as multiple Gmail emails into PDF format. It directly imports Gmail emails with attachments to Outlook, Hotmail, yahoo, thunderbird, etc.

The expert solution helps to keep a backup of Gmail emails into documents and also the image formats. Such as PDF, DOC, DOCX, GIF, etc. Gmail email backup tool also provides the Filter emails using the date range filter. You can click on the Delete After Download Option. This helps to remove the copy of the downloaded emails. It also has a simple user interface for fast performance.

Conclusion

Gmail does not have any inbuilt conversion feature to convert and save Gmail emails to PDF with attachments. To do so, I have mentioned some solutions to save Gmail emails With attachments. The solutions can be performed and understood very easily. Each solution is mentioned in a step-by-step manner. These solutions have some limitations that can make you worried. To overcome these limitations, I recommend an expert solution ie. Sysinfo Gmail Email Backup Tool to save Gmail emails with attachments as PDF.

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