Import PST to Online Archive Office 365 for Large PST Files

Before moving to the advanced utility method, we will cover some manual solutions for the “End Users” and the “IT admins” below.

Conventional Approaches for End-Users

There are multiple ways to import PST to Online Archive Office 365. In this section, we will cover the import/export Wizard, the copy folder method, and the drag and drop of content from PST. The method we will cover in this section works better for small migrations. Also, it is time-consuming while handling the large PST files.

Upload PST to Online Archive Using Import/Export Wizard 

1. Open the Classic Outlook desktop application.
2. Go to File > Open & Export > Import/Export.
3. Select Import from another program or file, then click Next.
4. Choose Outlook Data File (.pst) and click Next.
5. Browse and select the PST file you want to import.
6. Choose how duplicate items should be handled and click Next.
7. Select Import items into the same folder.
8. Choose your Online Archive mailbox from the drop-down list.
9. Click Finish to begin the import.

Copy an Entire Folder from a PST File to the Online Archive

1. Select the folder you want to copy to the archive mailbox.
2. Right-click the folder and choose Copy Folder.
3. If you want to copy the folder to the root of your Online Archive mailbox, select the Online Archive mailbox as the destination 
4. Click OK to start the copy process.

Drag and Drop or Move Selected Emails to the Online Archive

1. Open the PST folder and click any email in the folder.
2. Press Ctrl + A to select all messages.
3. Right-click the selected emails and choose Move > Other Folder.
4. Select the appropriate folder within the Online Archive mailbox.
5. Click OK to move the selected items.

Note: All the methods above are DIY approaches for small or moderate migrations. To move PST file to Online Archives in bulk, there are two options: Network Upload and SysInfo Office 365 Backup Tool. Let’s move towards the execution of both approaches.

Import PST to Online Archive Office 365 via Network Upload

This method allows “IT admins” to handle the bulk migration securely using AzCopy and the Microsoft Purview portal. 

Steps to Export Outlook PST to Online Archive

1. Sign in to the Microsoft Purview portal with an administrator account.
2. Create a New Import Job and select Upload your data.
3. Download AzCopy and copy the provided SAS URL.
4. Use AzCopy to upload your PST files to Microsoft Azure Storage.
5. Create and upload a CSV mapping file to map each PST to its Online Archive mailbox.
6. Review the settings and start the import job.
7. Monitor the import until the status shows Completed.

IT-Grade Solution to Import PST to Online Archive Office 365

The SysInfo Office 365 Backup Software provides an easy solution to import PST files to Office 365 Online Archive mailboxes. The tool enables importing the PST content without the installation of the Microsoft Outlook application on the system. The tool is capable of importing PST content in Primary, Shared, and In-Place Archive mailboxes. Folder structure and integrity will be maintained during the entire migration process.

Steps to Move Outlook Archive to Online Archive

1. Download the tool and choose to Restore.
   
2. Then, browse & select the PST file/folder and click Next.
   
3. Thereafter, review the selected file or folder and click Next.
   
4. Now, choose Office 365 from the drop-down and log in with your credentials.
   
5. Afterwards, use the filters and click the Next button.
   
6. After that, map users and press the Next button.
   
7. Finally, verify the source & destination and click Restore.
   

Why Choose SysInfo Office 365 Email Backup Tool?

• Backs up complete mailbox data such as emails, contacts, and calendars.
• Supports Primary, Shared, and In-Place Archive mailboxes with ease.
• Backup Office 365 mailbox to PST, PDF, MBOX, EML, and CSV formats.
• Maintains the original folder structure and keeps data fully intact.
• Allows direct migration to Gmail, G Suite, and IMAP platforms.
• Provides a preview option so users can select folders first.
• Works without any file size limit, even for large mailboxes.
• Offers date range filters to perform selective and targeted backups.
• Remains compatible with every Windows operating system version available.
• Uses modern authentication methods that keep account login fully secure.

Conclusion

For backing up Office 365 mailbox data, it is necessary to choose a reliable technique to protect emails, contacts, and calendar items from unexpected deletion or loss. In case of manual backup, there may be some problems associated with the large size of mailboxes or dealing with several users. The SysInfo Office 365 Email Backup Tool comes as a perfect solution that saves the hierarchy of folders, allows batch processing, and permits migration to another software platform directly. Companies willing to ensure easy mailbox backup and management can use this convenient tool to import PST to Online Archive Office 365 without errors.

Frequently Asked Questions

About The Author:

Simran Bhatia

Simran Bhatia is a technical content writer engaged in writing clear, concise, and SEO-optimized content. With a background in computer science and a passion for writing, I thrive to deliver complex technical content in simple layman terms.