September 21st, 2021
February 16, 2022
As usual, you will open your Outlook for answering the emails or talking with your natives. Suddenly saw that your inbox folders are full of duplicate emails: all having the same subject, similar Cc/Bcc, time stamp, and so on.
This condition, unfortunately, is not as rare as you expected. It can pause your searches since you have to search and examine the path of the duplicates, then find a resolve for it and lastly, clean up your mailbox. If you leave them alone, then at the end of the day, your mailbox is full of duplicate emails, and it will slow down the speed of Outlook.
Thus to help you out, we will discuss the top possible reasons for this Outlook sending multiple emails at once. Moreover, an automated solution that will securely fix Outlook is sending duplicate emails problem.
If you get an email on the server and it is corrupted, Moreover, due to that, it will generate duplicate emails while you begin the Send/Receive process of Outlook. To troubleshoot this, you will have to login into the email server and delete the corrupted emails or contact the IT Administrator to delete the damaged emails.
Your Outlook account is synchronized with multiple devices like desktop, laptop, tablet, and mobile. Hence, it will definitely generate several copies of duplicate emails. You can fix this only by deleting the duplicate emails one by one.
These days, Outlook users want to configure their personal and professional Outlook accounts together. In a specific email client, users have multiple accounts so their productivity may increase. But you have to remember to not use aliases of different ids on a single mailbox. If you do, then the specific mailbox may get led with similar Outlook emails.
If you check the checkbox of Leave a copy of the messages on the server option. Then it will automatically create duplicate emails at each Send/Receive cycle. To fix it, Follow: Account Settings>>More Settings>>Advanced.
1 Rule: move messages from contact A to folder B
2 Rule: move messages that contain WORD in the subject line to folder C When you receive an email from contact A, it includes WORD in the subject line. Then you will get the same message in folders Y and Z also. To resolve this: with Microsoft Outlook sending multiple emails, you will have to change the setting of rules in Outlook.
Users Import/Export PST files from Outlook to send and receive emails in their accounts. In case you will export a PST file from an Outlook account and at the same time export it on the same account. Then it will generate duplicates of complete mailbox data items.
In case the Send/Receive process is in running stager and Outlook is not able to respond. Then the next sync will save the previous emails again. By deleting those emails manually, you will fix the duplicate mail issue.
Users can set up an Outlook setting. So that it will automatically retrieve new emails, and in addition to that, if you start up and open the Inbox, you will see that each message is duplicate. To troubleshoot this, you will have to stop the setting Inbox startup.
When one can forward their Outlook account emails into another Outlook account, and in between the forwarding process gets stuck. Therefore, it will create loops, and the message will bounce back to the user account and create multiple duplicate emails. To overcome this Outlook is sending duplicate emails, changing the rule accordingly.
Duplicate Emails can also be created when one can subscribe multiple times to a specific mailing list. In this scenario, you will have to contact the person that will send you emails and inform them of this error.
In the end, if you are still facing Outlook is sending duplicate emails in your folder, then opt with SysInfo Outlook Duplicate Remover and delete your duplicate emails of your Outlook PST completely.
The tool is efficiently developed to detect and delete the duplicate items of single and multiple Outlook PST without losing any data. In order to remove duplicate emails, it will use different comparison criteria like subject, StartDate, Body, EndDate, Companies Status, Cc, Bcc, Subject, etc.
In this blog, you understand the different reasons why Outlook is sending duplicate emails. Therefore, to manage similar items and increase the performance of Outlook, you can go through with SysInfo Outlook Duplicate Remover Tool. It will check the duplicate items and remove them without any data hassle.