5 Reasons Why Your Business Needs Office 365 Backup Solutions

Why Take Microsoft 365 Email Backup?

The data of large businesses, organizations, and enterprises is not just any data. It contains all their records, emails, credentials, and much more. Thus, M365 backup and recovery is essential for the following reasons:

• To avoid accidental deletion or loss due to server downtime.
• Protection from viruses, malicious attacks, and other threats.
• Office 365 Geo-redundancy feature doesn’t entirely back up data.
• Changes in Retention or other O365 policies can hamper data.

So, it is better to use Office 365 backup solutions for protection from major losses.

What is the Need for O365 Backup Solutions?

Many factors make it necessary to take a backup of Microsoft Office 365 data. Microsoft itself suggests regularly taking the backup. Though it has cloud storage, SaaS environment, high security, etc.

The 5 major reasons businesses require Microsoft 365 backup are:

1. Avoid Data Corruption

It is one of the most common causes that users often encounter. Data can be corrupted for any of the reasons:

• Hardware/Software Failure or Technical Glitches
• Internal/External Threats and Human Errors
• Oversized Files or Cluttered Storage Space
• Application Issues or Outdated System Programs

A backup at such times can easily restore the data as before and ease users’ tasks.

2. Ransomware Preservation

It is another commonly faced issue for which users require M365 backup solutions. Ransomware is a threat (malware) that makes data encrypted and thus, inaccessible. These attacks can be done by any user with cyber knowledge, probably a hacker. So, a clean backup of Office 365 at such a time can save your crucial data.

3. Retention Policy Gaps

Retention policies manage data and abide by corporate and governance policies. In addition, it helps to keep the data stored for later needs. However, there is a limit to it too as set by Microsoft like:

• Maximum Retention Period: 30-93 days
• Retention Time for Audit Logs: 6 months
• After Termination or Subscription Suspension: At most 180 days

Therefore, Office 365 backup solutions are essential to keep data backup for longer.

4. Internal Security Risks

Another probable cause for businesses to take backup is to avoid the leaks of their data. Generally, it happens when an employee harboring resentment departs from the organization. He/she may delete or tamper with the data. In such situations, only archiving data cannot help. Also, data investigations may take time. Fortunately, if you have a backup, there are fewer chances of potential threats.

5. Security for Legal Compliances

As a civilized citizen, it is important to comply with the industry regulations. eDiscovery tools by Microsoft are beneficial in these cases but upto an extent. That’s why the need for O365 backup solutions arises. It will help to avoid cost penalties and also, serve as the foundation to resolve legal issues. Later, you can also use the maintained backup as recorded proofs. These tools will help you retain data and also sustain their confidentiality.

Which is the Best Office 365 Backup Solutions?

SysInfo Office 365 Backup Tool is the most optimum backup solution. It ensures the backup of O365 data in bulk within seconds to the user’s desired location. Along with that, it keeps data intact and has a self-explanatory GUI that any user can understand. Moreover, the tool provides options to change Office 365 data to other file formats with ease. Some more beneficial features that this excellent tool provides are:

• Filters for excluding similar emails and attachments and sorting data.
• Configure Office 365 in Outlook and restore OST/PST files.
• Supports all MS Outlook and Windows or Mac versions.

Steps for Microsoft 365 Email Backup

1. Run the M365 Backup Software and click Backup.
2. Next, enter the email of the O365 account and hit Sign In.
3. Pick the User IDs and Mailboxes for backup and tap Next.
4. Further, select folders from the mailbox hierarchy and press Next.
5. Select the File Format/Email Client you desire as the backup option.
6. Afterward, click Next, opt for Filters, and provide a Destination to backup.
7. At last, hit on the Convert button to finish the Microsoft 365 backup.

Conclusion

Taking regular backups will make you worry less about Office 365 data security. Doing so will avoid all the above-mentioned difficulties that you may encounter. Also, you must take proper Office 365 backup solutions like the expert tool to avoid hassle. It will save you time, cost, and effort, and provide 100% accuracy and guarantee for data security.

Frequently Asked Questions

About The Author:

Lovely Baghel

Lovely specializes in technical writing for SysInfoTools Software and has over 2 year of experience writing blogs, and articles about databases & backup, email recovery, email migration & management solutions. Her passion is researching and developing content that helps Office users, professionals, administrators, enterprises, and novices solve multiple problems.