How Do I Find and Retrieve Archived Emails in Gmail

About Archived Emails in Gmail

Archived emails are nothing less than hidden emails in Gmail. These emails are either no longer required or stored as a backup for future reference by the user. Also, it preserves attachments, labels, and original formatting, retaining the context of past conversations. Gmail offers various features to handle emails and manage the cluttered mailbox, the archive option is just one of them. But this doesn’t mean that your important email is deleted and the crucial data is lost. It is just stored at a safe different location in the Gmail mailbox. However, you can only view it and for other purposes, you need to recover archived emails in gmail.

Why Users Archive Emails?

Before getting to archived email in gmail, one must know why he/she did it. Well, there are simple reasons to do so, such as:

• Creating storage, clearing, and organizing cluttered mailboxes for quick access.
• Protecting emails from accidental deletion, unexpected threats, or loss.
• Also, for maintaining conversation privacy while sharing systems.
• Moreover, it helps to store large attachments easily without filling the Inbox.
• Beneficial for old or unnecessary emails, if you don’t wish to delete or leave them under labels.

How Do you Get Back Archived Emails on Gmail?

We are aware of the fact that Gmail has no separate archive folder. So, that makes users worry about where are they. Although no archived folder exists, emails remain on the Gmail server and are just hidden from the Inbox folder. They immediately pop up in your inbox, when you get a reply on your archived email. Let’s understand the manual method to retrieve archived emails in Gmail. Alternatively, you can opt for a professional tool for more convenience. The detailed procedure is stated below.

How to Recover Archived Emails in Gmail Manually?

To do so, follow the steps below:

1. Sign into the Gmail account with your ID and Password.
2. From the left pane, click More >> All Mail.
   
3. Further, check all the emails saved here. To easily find your archived emails, locate those with no Inbox label.
4. Afterward, double-click and open the archived email. Select the Move to Inbox icon.
   
5. Once done, you will receive a pop-up message at the bottom of the page, “Conversation moved to Inbox.”

Furthermore, if you remember the subject line, keywords, sender, recipient, or any other details for your required email. You can find it through the Search Bar.

Note: Though the manual method is cost-free, it is time-consuming to retrieve all emails. Moreover, the steps need to be carefully executed to avoid accidental deletion. Therefore, let’s look at an expert solution.

How do I Retrieve Archived Emails in Gmail: Top-Notch Automated Solution

Can’t find my archived emails on gmail. Why not take a backup beforehand, to avoid such a scenario? The Gmail Backup Tool is a comprehensive and trustworthy solution for securing Gmail emails by maintaining a backup. It is designed to securely retrieve data at the desired location in Windows and Mac OS. This utility allows you to convert Gmail data in 15+ file formats. Some exclusive features of this tool include:

• Allows bulk export of Gmail emails without file size limitation.
• You can sync Gmail with Outlook and other email clients to backup data.
• Maintains data integrity and folder hierarchy, and has no restrictions.
• Also, offers a preview feature and other filter options for the resultant file.
• It also permits to recover permanently deleted emails from Gmail.

Steps to Backup Gmail Emails

1. Install and run the tool on your system as an administrator.
2. Opt for Gmail (Backup Mails Only) and Sign in with your Gmail credentials.
   
3. Afterward, pick mailboxes to backup and hit Next. Select Save in File Format.
4. Subsequently, choose a desired saving option. Say, MSG and apply filters.
   
5. Click Next and hit the Save Path button to specify a destination to save.
6. At last, press the Download button to complete your backup process.

Conclusion

The archive feature is an excellent option to clear your overloaded mailbox without deleting important emails. These are kept for an indefinite time in Gmail and can be accessed anytime with just a few clicks. We discussed an easy solution to retrieve archived emails in Gmail. While the manual method has limitations, the automated method is a flexible solution to efficiently backup your Gmail data.

Frequently Asked Questions

About The Author:

Lovely Baghel

Lovely specializes in technical writing for SysInfoTools Software and has over 2 year of experience writing blogs, and articles about databases & backup, email recovery, email migration & management solutions. Her passion is researching and developing content that helps Office users, professionals, administrators, enterprises, and novices solve multiple problems.