Sync Gmail with Microsoft Outlook -A Technical Guide

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  • Published on
    October 14th, 2019
  • Updated on
    July 27, 2022
  • Read Time
    4 minutes
Summary:-Have you ever synced Gmail with Outlook and looked for the process of synchronization. Then this far-reaching tech guide will show you the process for synchronization. As we all know, Google’s Gmail is a widely used online email service that sweeps and counts 1.4 billion users around the world. Google has launched G Suite, which offers a range of business applications, including Gmail.

Why do People Prefer Outlook?

  • While Google is still trying to make the mobile environment more comfortable and flexible, Google does not have a desktop email client but Microsoft Outlook can easily be programmed to synchronize concurrently with several email boxes from multiple services.
  • Outlook enables you to send and receive emails, manage your calendar, store your contacts ‘ names and numbers, and track your tasks. Even if you use Outlook every day, however, you may not know some of the cool things it can do to make you more productive.

Methods to Sync Gmail and Outlook

The first method follows the process to synchronize Gmail account and Outlook, which goes into 4 parts to Add and sync Gmail to outlook. And the second methods follow the process to export gmails emails into outlook without passing the synchronization process. Let’s begin with the 1st method.

Method 1: Add and Sync Gmail to Outlook

It is a manual method and you follow the steps given below:-

1. First log in to your Gmail Account

  • Open Gmail first.
  • Enter your mail id and press next.
  • Enter your password and press next.
  • You have logged in to Gmail successfully.

      Proceed to the next section below

2. Enable IMAP

  • In Gmail, click on the right top settings gear option.
  • Within the settings, click on Forwarding and POP/IMAP.
  • Select Activate IMAP radio option in the IMAP Access section and click Save Changes.
  • You have successfully allowed access to IMAP in Gmail settings at this stage; continue to allow access to less secure apps.

3. Less Secure Apps-Enable Access

It is not generally recommended to allow less secure applications, but the turned-off option will not allow Outlook to access Gmail. You could, however, allow two-step verification and set up a device password to avoid security risks.

Steps for enabling two-step verification in Gmail

  • Click on the profile of your Gmail account and choose Google Account.
  • Click on 2 Step Verification and allow it to switch to the password tab.

The following steps are used to enable access to less secure apps

  • Click on the profile of your Gmail account and choose Google Account.
  • Select the security option on the left.
  • Scroll down this page. Select turn on Access (not recommended) under Less Safe App Control.
  • Click the switch key. Enable the status of less protected apps to shift to ON immediately.

4. How to Sync Gmail Account with Outlook

  • Initially, Open Outlook.
  • Press the File tab option and click Add Account.
  • Enter your Gmail email address in the welcome prompt, click Advanced options, select Let me set up my account manually, and click Connect.
  • Make sure you enter the correct information, as shown below:

    Server:imap.gmail.com Port:993
    Encryption method:SSL/TLS
    Outgoing mail Server:smtp.gmail.com
    Port:465
    Encryption method:SSL/TLS

  • Click on Next.
  • Type your Gmail password. Then click connect.
  • Wait until the process is completed. Click OK.
  • Sync Gmail with outlook has been completed successfully.

Method 2: Import Gmail into Outlook Without Synchronization

Gmail backup utility help to directly import all of the Gmail data into Outlook.  Also, you can export data items from your Gmail account like Contacts, Calendar, and Google Drive data to the computer, external hard drives, USB drives, etc. It can download all Gmail emails and import them to Outlook quickly.

Final Words

Hopefully, we have covered all the scenarios on how to sync Gmail with Outlook. We have provided both manual and alternate approaches to adding a Gmail account to Outlook. And also, how to import Gmail into Outlook. If you are issues with manual approaches then you can go with a direct approach i.e. Gmail Backup utility.

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