How to Migrate FastMail to Office 365 Account?

Fastmail and Office 365 are both email hosting services. They serve different audiences and offer different sets of features. When comparing both email clients, you will find Office 365 more proficient and reliable. Therefore, many users prefer to migrate FastMail to Office 365. But what about the procedure to perform this migration? Well, this blog will explain some of the prominently used procedures to migrate emails from FastMail to Office 365. Using the IMAP Backup Tool is the most straightforward process you’ll get. Let us proceed for more detailed knowledge.

FastMail Vs Office 365

Fastmail is an Australian internet hosting company. It protects your emails and maintains the utmost privacy. Moreover, you have the freedom to choose a unique and appealing email address. However, it lacks many features exclusively provided by Office 365.

Office 365 is a complete package of productivity tools and allows one to integrate with those tools for a better user experience. Since both email clients cater to different organizational requirements, they have different target audiences. Apart from this, they are different in other terms as well, including features, collaboration tools, and pricing structures. Let us first understand what features of Office 365 tend users to migrate FastMail emails to Office 365.

Why Do Users Need to Migrate FastMail to Office 365?

Here are some common reasons why users need to switch to Office 365:

• With business expansion, you might need better productivity suites to meet the growing business needs.
• Features like shared calendars, document co-authoring, video conferencing, etc, help teams work more efficiently.
• Office 365 offers flexible subscription plans. It can be scaled up according to the size and needs of an organization.
• Provides advanced security features- data encryption, threat protection, data loss prevention, and regulatory compliance certifications.

So, your decision to migrate from FastMail to Office 365 may be driven by a combination of all these factors. Now, moving further to the procedure section.

Different Methods to Migrate Emails From FastMail to Office 365

In this section, we will discuss two methods for Fastmail to Office 365 migration. One is a free manual process and the other is the most used professional tool. Both methods have their pros and cons, so you can later compare and choose the method that suits your requirements.

Manually Migrate from FastMail to Microsoft 365

This process is divided into multiple stages. We will learn the process step by step in each stage. Do as directed below.

Stage 1: Use IMAP App Password within FastMail

1. Log in to your FastMail account and navigate to the settings page.
2. Then, go to the ‘Password & Security’ tab > select the App Passwords link.
3. Confirm that you want to create and add a new App Password.
4. Next, provide a name for your app password, choose ‘IMAP’ as the access type, and click ‘Generate Password’.
5. Note the generated app password, as it will be needed later for the migration process.

Stage 2: Set-Up FastMail with Desktop Outlook

Once you have created the new FastMail app password, configure your FastMail account using desktop-based Outlook. Go with the steps ahead, to migrate from FastMail to Office 365:

1.  Enter the generated app password when it prompts, while setting up the account.
2. After that, perform Send/Receive action, so that you can receive FastMail emails through the Outlook application.

Note: The synchronization process could require some time. It may vary from a few hours to several days, depending on the volume of data you are transferring.

Stage 3: Link your Desktop Outlook to Office 365

The final step is to link your desktop Outlook to Office 365 and migrate FastMail emails to Office 365. Follow the steps:

1. Open Outlook and open the File menu.
2. Click on Add Account to configure your Office 365 account.
3. Enter your Office 365 email address and password.
4. Then, follow the prompts to connect Outlook with your Office 365 account.
5. Allow time for the synchronization process to complete.

Note: Make sure that FastMail data is transferred to your Office 365 account.

Once the synchronization is finished, you can access your FastMail data within Office 365 with ease. You must follow each step carefully and systematically. However, this process has many limitations, causing users to switch to different processes.

Professional Tool to Migrate FastMail to Office 365

Many users might not find this manual process effective enough. Moreover, it is complex to perform if you’re a novice user. Therefore, we recommend using a professional tool- SysInfo IMAP Email Backup Tool. This tool is competent enough to migrate bulk emails from a FastMail account. It performs migration and backup of all data saved on the IMAP server. Moreover, it has various equipped features and filters to assist the process. It also keeps the original data intact and secure during migration.

Following are the steps to migrate mailbox from FastMail to Office 365:

1. Firstly, download and run the tool on your PC.
2. Then, enter the valid credentials and log in to your Fastmail account.
3. Now, from the preview panel, choose desired folders to migrate.
4. Select Office 365 as the destination email client from the list.
5. Enter your Office 365 user’s email address and click on the Login button.
6. From the given filters and features, apply them if needed.
7. Lastly, click on Convert to begin the migration process.

You only have to follow these simple steps and you can easily migrate emails from FastMail to Office 365.

Additional Features of the Tool

Before you migrate FastMail to Office 365 using this tool, you must know the following features of the tool:

• Export IMAP mailbox to other Webmail services like Gmail, Office, Yahoo, etc.
• Displays mailbox preview and allows you to select folders to migrate.
• Use Date Filter for selective email migration from a particular date range.
• Prevent migrating duplicate emails from the selected mailbox emails.
• Offers multiple advanced filters to save and manage attachment files.

Additionally, the tool has a free demo version also, which is fully featured as the premium edition. However, it is limited to migrating only 50 emails per folder for free. Further, you need to buy the premium edition for complete migration.

Conclusion

Users generally search for a free manual method to migrate FastMail to Office 365. Since the suggested manual procedure, is not effective and reliable, therefore, we have suggested a professional tool. It is cost-efficient and secure as well. It only asks for your login credentials and you can access complete mailbox data at once. Further, assists in smooth and quick migration.