How to Export Zoho Mail to PST | A Simple How to Guide

Why Transfer Emails from Zoho Mail to PST?

The particular reasons that drive exporting emails from Zoho Mail to PST are:

• Zoho Mail saves data in EML format, which is less suitable for email data as compared to PST.
• EML files can store limited messages at a time, and PSTs contain many email messages altogether.
• Regularly, new features are updated in the Outlook email client, and it provides better security.
• View emails and other mail data on the web, desktop, or even offline as desired without any interruptions.
• In contrast to Zoho Mail, PST files can be protected, archived, and easily shared.

Comprehensive Methods to Export Zoho Mail to PST Format

In this section, we describe manual methods and a dedicated software that will help backup Zoho Mail to PST. With the manual methods, you will get to know some shortfalls below. Whereas, a professional tool will instantly do the task in a few seconds with accuracy. To get started with the in-depth procedures for the methods, dive in now.

Convert Zoho Mail to PST Manually

Despite so many options available to convert EML to PST, we focus on two relevant ways for cost-free export. Follow them below.

Way 1: MS Outlook to Open Zoho Mail in Outlook

1. Enable IMAP in Zoho:
• Open the Zoho Mail email application.
• Go to its Settings and open Mail Accounts.
• Then, under the IMAP tab, tick all the options to configure later.
• Save the IMAP updates and close Zoho Mail from the web browser.
2. Sync Zoho Mail and MS Outlook:
• Open the MS Outlook email desktop application.
• Further, go to the Add Accounts window through the File menu.
• Input your Zoho email and choose to set up the account manually.
• Afterward, press Connect and wait to choose IMAP for the server.
• Input the Zoho Mail password. Finish the given steps to configure.
3. Export Zoho Mail to PST:
• Use the Import/Export wizard for migration within Outlook.
• Start it and click Export to a file to save as PST >> Next.
• After that, choose the folder from the connected Zoho Mail >> Next.
• Tap Browse to finalize a location for the saved file and press Finish.
4. The data migration from Zoho Mail to PST within MS Outlook is completed successfully.

Way 2: Transfer Zoho Mail to PST via Zoho I/E Feature

1. In your Zoho Mail on the browser, navigate to access Settings options.
2. Then, opt for the Import/Export Emails option in the list.
3. Next, click on Export and open the folder you have to convert.
4. Provide an Export Date and select other options as per the need.
5. Finally, click Export to start the process, and once it completes, a link is sent to your Zoho Mail.
6. Use the link to download and save the mailbox data as a ZIP file.
7. Extract the .zip file, and the contents will be received in EML file format.
8. Later, via the drag-and-drop procedure, transfer EML files into the Outlook profile.

What are the Shortcomings of these Manual Methods?

• The solutions consume a lot of time and are prolonged and convoluted.
• Users need the technical potential to understand and execute the steps correctly.
• There are possibilities of data loss, alterations, or misplacements during the export.
• Only a limited emails can be transferred at once, i.e., unsuitable for bulk import.

Risk-Free Tool to Export Zoho Mail to PST

Whenever you are in doubt or concerned with the manual solutions, use a professional tool. Here, we have the SysInfo Zoho Mail Backup Tool for smooth and effective data export. It directly saves bulk volume of Zoho emails into Outlook PST or various other file formats. Additionally, it permits users to configure Zoho Mail in Gmail and many other web and browser clients. Moreover, additional features are provided with this utility, like

• Facilitates batch exporting emails from multiple Zoho Mail accounts by utilizing a CSV.
• Empower users to preview and skip duplicates and attachments from the emails.
• Compatible with all versions of OS and runs without any special technical ability.

Guide to Transfer Emails from Zoho Mail to PST

1. Begin the Zoho Mail Migration Tool once installed. Sign in to the Zoho account.
2. Then, tick the required folders from the left panel tree that are to be exported to Outlook.
3. Click Next and pick PST in the choose file formats/email clients drop-down list.
4. Further, provide a saving path and click Next to select the filters for the new PST file.
5. At last, tap on the Convert button given at the bottom to move the Zoho Mail data to PST.

Conclusion

Through this blog, users learned how to export Zoho Mail to PST accurately. It is a little difficult and often results in data loss if the steps are executed wrong manually. So, the professional tool is suitable for you to perform an error-free Zoho email data migration. Hope we helped you with the migration and eased your task precisely.

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About The Author:

Lovely Baghel

Lovely specializes in technical writing for SysInfoTools Software and has over 2 year of experience writing blogs, and articles about databases & backup, email recovery, email migration & management solutions. Her passion is researching and developing content that helps Office users, professionals, administrators, enterprises, and novices solve multiple problems.