How to Bulk Convert MSG to PDF with Attachments Effectively

Why Convert Outlook Message to PDF?

MSG is a file format generally, supported by MS Outlook. Whereas, PDF is independent of a specific email client and is globally accessible. The significant reasons for which users prefer PDF format over MSG are as follows:

• Export MSG to PDF to print and keep documents for future use or as evidence.
• Adobe PDF files can seamlessly integrate across platforms without any limitations.
• PDFs are versatile and highly encapsulated, i.e., password protection keeps the data secure.
• Reduce the server load by converting files and deleting them from the email client.
• Change MSG to PDF to simplify the record-keeping and retrieval of email data at any time.

Convert MSG to PDF in Bulk: Know How?

There are two probable ways for MSG to PDF conversion. First, is a manual technique, and another involves using a professional tool. However, with the manual method, you may have some limitations that must be kept in mind during the conversion. The professional tool on the other hand is entirely secure and has minimum steps.

Convert MSG File to PDF Manually

We have three manual methods to perform the conversion involving the use of MS Outlook, Word, and Adobe Acrobat applications. Remember to have Adobe with a subscription.

Method 1: Export MSG File to PDF via MS Word and Outlook

This method needs you to first save the MSG file in HTML format and then convert it to PDF. Follow these steps:

1. Open the MSG email to convert in MS Outlook and move to File.
2. Select Save As and in the open dialog, pick a destination.
3. Then, set the saving format to .html and click Save.
4. Further, open the saved HTML file with MS Word and again, go to File.
5. Opt for the Save As option and then choose the PDF format.
6. In the end, specify the filename and destination and click Save.
7. It will convert your Outlook message file into PDF format.

Note: For an alternate and short way to this, copy the entire content from the Outlook MSG file. Later, directly paste it into MS Word and save it as PDF.

Method 2: Convert MSG to PDF using MS Outlook

MS Outlook application has a built-in Print feature to convert files into Portable Document Format. The steps are as follows:

1. First, check MSG file is present in Outlook, or else import orphan MSG to it.
2. Next, go to the File tab in Outlook and select Print.
3. Set the Print destination as Microsoft Print to PDF and apply settings.
4. Once all the layout and other preferences are set, hit the Print button.
5. Afterward, choose the destination for the PDF file and give it a name.
6. Finally, click Save to convert text message to PDF.

Method 3: Convert Outlook MSG to PDF with Adobe Acrobat Reader

Adobe Acrobat is specifically created for managing PDFs. This solution is an alternative to Method 2. Follow the steps to convert the MSG file:

1. First, open the MSG file in MS Outlook.
2. Click the File tab from the top and then, Print.
3. This time, from Print options, set the destination to Adobe PDF.
4. A dialog will appear to set the formatting and other context.
5. Further, using the Preview option, adjust the formatting as per the need.
6. After that, click the Print button and specify a destination.
7. At last, click the Save button to convert Outlook message to PDF.

Shortcomings of the Manual Method

• You need an Adobe subscription and MS Outlook installation to convert manually.
• No option to bulk convert MSG files to PDF, i.e., repetition of steps for changing multiple files.
• File size, quality, data integrity, and confidentiality are compromised in these processes.
• Lengthy and time-consuming process and may create errors if attachments are also included.

Thus, go for a more feasible solution with the expert tool given below to overcome these limitations.

Automated Tool to Convert MSG to PDF

SysInfo MSG Converter Tool is proficient software to bulk convert single as well as multiple MSG files simultaneously. The software has advanced features to batch-convert emails with attachments without data loss. Additionally, the utility has a simple and risk-free interface suitable for all user types. Moreover, the software is embedded with smart algorithms and retains data integrity. Furthermore, get to know some of its beneficial key features:

• Effortlessly convert MSG to EML and other file formats such as PDF, PST, CSV, EML, and more.
• Import MSG files to Gmail, Office 365, G Suite, IMAP, iCloud, and other email clients.
• Preview the MSG file metadata, email content, and attachments before the conversion.
• Compatible with all the new and older versions of the Windows operating system.
• Has a free demo version that lets you convert up to 50 emails per folder for free.

Working Steps to Convert MSG File to PDF

1. Download and run the MSG Converter Tool and click Next to add files.
2. Select the File or Folder option and press Open to add MSG files. Click Next.
3. Further, preview and select folders from the tree format to change. Tap Next.
4. Choose the file formats option and from the drop-down list, opt for PDF.
5. Afterward, apply the filters for the resultant file and give Path to Save.
6. At last, press the Convert button to initiate the MSG to PDF conversion.

Conclusion

For anyone searching the solutions to bulk convert MSG to PDF, this blog is of extreme help. Here, you can find the necessary reasons for the conversion and four effective methods. The manual methods are free, but if you are using them, keep yourself updated with the given limitations. Otherwise, directly use a professional tool for secure, reliable, smooth, and hassle-free conversion.

Frequently Asked Questions

About The Author:

Simran Bhatia

Simran Bhatia is a technical content writer engaged in writing clear, concise, and SEO-optimized content. With a background in computer science and a passion for writing, I thrive to deliver complex technical content in simple layman terms.