How Do I Migrate Email from Zoho to Office 365/Microsoft 365?

Zoho Mail vs. MS Office 365: Differences

Zoho Mail is an email application used by organizations for its impressive array of features. It is suitable for small and medium-sized enterprises. Zoho provides various productive integration and collaboration services, filter options, search capabilities, and much more. However, users still find ways to migrate Zoho email to Office 365.

Office 365 is a cloud-based platform comprising productive and collaborative tools like Outlook, OneDrive, Teams, PowerPoint, Word, Excel, etc. It provides 1 TB of cloud storage and 50 GB of mailbox storage that may go up to 100 GB. It does not have any specific user criteria and is a secure platform.

Why Migrate Email from Zoho to Office 365?

Zoho to Microsoft 365 migration can be due to numerous reasons, such as:

• Office 365 offers a wide variety of built-in applications to enhance workflow.
• It proactively safeguards against possible threats and other consequences.
• O365 has a large storage space and can easily share files across platforms.
• Also, it provides various subscription plans and 24/7 customer service.
• Moreover, the emails, contacts, calendars, etc. all are synced together.

Thus, users tend to move from an email client to a cloud platform.

Effective Techniques to Migrate Zoho Mail to Office 365

Users always want a way that creates less disruption in their workflow. Therefore, we have shortlisted two reliable and quick ways. You can opt for a free manual method or use a professional tool to do so. The complete step-by-step guidebook is given in detail below. Explore both methods and then choose one that suits your preference. But before proceeding, ensure you already have admin rights for both accounts.

DIY to Migrate Email from Zoho to Office 365 Free

This method is divided into two stages. Follow the steps below:

Stage 1: Convert Zoho Mail to PST

1. Sign In to your Zoho Mail and click Settings >> Import/Export >> Export.
2. Next, select emails that you want to move and choose additional features.
3. Click Export and wait to receive a Zip file in the inbox of your Zoho Mail.
4. Download the Zip file on your PC, extract it, and convert it into PST.

Note: The Zip file includes Zoho mail data in (.eml) format. Simply, right-click the file and open it with Outlook. Further, using the MS Outlook Import/Export feature, convert it into PST.

Stage 2: Configure Outlook and Office 365 and Upload PST

1. Start Outlook -> move to File -> tap Add Account.
2. Here, provide your Office 365 Admin account credentials and hit Continue.
3. Pick the POP/IMAP server for configuring the account and click Next.
4. Enter your password and then, tap Next ->> Finish.
5. Now, go to File -> press Open & Export -> pick Import/Export.
6. Select Import from another program or file -> Next -> click PST -> Next.
7. Afterward, choose the converted PST folder of Zoho mails and Next.
8. Further, click Browse and choose Office 365 mailbox as the destination.
9. At last, hit Finish to complete the migrate Zoho Mail to Office 365 process.

Drawbacks of the Manual Method

• Lead to the corruption of important mailbox folders.
• The process is lengthy, time-consuming, and indirect.
• High risk of human error that can lead to data and attachment loss.

Instantly Migrate Email from Zoho to Office 365 Using Automated Tool

If the manual method seems too difficult, then opt for the SysInfo Zoho Mail Backup Tool. It is a versatile solution to migrate your Zoho emails to Office 365 in just no time. With this tool, you can quickly convert Zoho mails into PST, PDF, CSV, MBOX, and other file formats. Also, migrate Zoho to Office 365, Gmail, Yahoo, etc. email clients. This exclusive utility frees up your server space after migration and is completely secure. Additionally, it has some advanced features as follows:

• Allows to convert single and multiple emails at once without size limitations.
• Backup Zoho Mails to External Hard Drive, PC, or Local Drive.
• Provides Mail Filter and duplicate removal options for the output file.

Process to Migrate Email from Zoho to Office 365

1. Launch the tool and select Single/Batch mode for your Zoho accounts.
2. Provide your Zoho credentials and click Login. For Batch mode, Import CSV.
3. Expand the tree structure to select files/folders. Hit Next.
4. Choose Office 365 from the drop-down menu and enter your ID. Click Login.
5. Then, select the Office 365 mailbox where you want to transfer, and hit Next.
6. Further, select the additional filters to apply, and finally, hit Convert.

Conclusion

This blog described the differences between Zoho Mail and MS Office 365. Afterward, it explained the need to convert Zoho Mails. Along with that, it suggested a manual and a professional solution to migrate email from Zoho to Office 365. Though the manual method is free, it has some shortcomings. So, to swiftly migrate your emails, use the suggested professional tool.

Frequently Asked Questions

About The Author:

Lovely Baghel

Lovely specializes in technical writing for SysInfoTools Software and has over 2 year of experience writing blogs, and articles about databases & backup, email recovery, email migration & management solutions. Her passion is researching and developing content that helps Office users, professionals, administrators, enterprises, and novices solve multiple problems.