How to Migrate Zoho Mail to Office 365?

Zoho Mail vs. Office 365: Differences

Why is it Important to Migrate Zoho Mail to Office 365?

Some substantial reasons to transfer Zoho mail into Office 365 are as follows:

• Office 365 offers more features and interactive GUI than Zoho webmail.
• Availability of better storage options on Office 365 and can easily handle large files.
• Users face accessing problems when using the mailbox data in Zoho, unlike O365.
• Also, to access the Zoho emails in offline mode and save them locally.
• Moreover, Office 365 is more secure and prevents important data from undiscovered threats.

How to Import Zoho Emails to Office 365?

In the upcoming section, we discuss the best possible method to move Zoho email to Office 365. We will see a manual solution and a professional tool for streamlining the conversion process. There are many workarounds available, but the tendency of data loss is higher. Follow the below steps to migrate Zoho email to Office 365 and keep your data safe and 100% secure.

Manual Method to Migrate Zoho Mail to Office 365

This method consists of two main steps: Migrating Zoho Mail to Outlook PST. Later, uploading PST files to Office 365 accounts. The steps are as follows:

Part 1: Import Zoho Mail to Outlook PST

1. Launch the Zoho Mail and Sign In with the required credentials.
2. In the opening dashboard, select Settings and opt Import/Export option.
   
3. Now, from the “Export” section, select the folder from which you want to export emails.
   
4. You can also opt for built-in features of Zoho Mail according to your needs:
   
   • Go through the months (duration) from drop-down displays.
   • Users can also select the date range in which they want the emails to be migrated.
   • You can also opt for migrating the all messages feature to export the entire folder data.
5. After selecting all the different features, click the Export button.
   
6. Afterward, you will get an email in the inbox folder of your Zoho account regarding the Zip file.
   
7. Download the Zip file, extract it, and use it to import in PST format.

Note: The data present in the zip file are in EML file format. The user can easily open that file in Outlook by right-clicking on the .eml files. Further, export it in Outlook to get the Outlook PST file.

Part 2: Upload Outlook PST Into Office 365

1. To do so, first configure the Outlook and Office 365 accounts. Click File tab >> Info >> Add Accounts.
2. Here, enter the Office 365 credentials and click Continue.
3. Select the POP/IMAP server for configuration and click Next >> Finish.
4. Once the accounts are synced together, again click File ->> Open & Export ->> Import/Export.
5. Here, select the option Import from another Program or File. Click Next.
6. Further, choose Outlook Data File (.pst) and click Next.
7. Set the destination to the synced Office 365 mailbox, select the PST folder, and hit Finish.

Drawbacks of the Manual Method

• Though it is free, there are high chances of data and attachment loss.
• The process is time-consuming, indirect, complex, and lengthy.
• Moreover, it can lead to the corruption of crucial inbox folders.

Alternate Way to Migrate Zoho Mail to Office 365

Using the SysInfo Zoho Backup Tool, you can easily migrate Zoho mailbox emails into Office 365. The software allows users to export Zoho emails to other email clients like Gmail, Yahoo, Opera Mail, Yandex Mail, etc. Moreover, using this software users can also save and download Zoho emails into the computer. That too in different file formats such as PST, PDF, EML, MBOX, EMLX, etc. It allows for batch migration of Zoho mails and has no size limitations. Some other features of this tool, that make it unique are:

• Provides filter options to manage duplicates, attachments, and other data.
• It is compatible with Windows 11, 10, 8.1, 8, 7, Vista, XP, etc.
• Also, offers a preview panel to check email content and attachments.

Working Steps of the Prominent Software

1. Install the software and select Single Mode or Batch Mode for Zoho accounts.
2. Login with the credentials (Zoho account ID and third-party app password).
3. Preview the folders from the tree structure to backup and hit Next.
4. Further, select Office 365 from the drop-down list to migrate Zoho Mail.
5. Click Login and authenticate your Office 365 account with the browser.
6. Select mailbox type and opt for the inbuilt features according to your need.
7. At last, click the Convert button to start the migration process.
8. Finally, you can save the conversion report by clicking Download Report.

Conclusion

This blog explains Zoho Mail and Office 365 and why it is important to migrate Zoho Mail to Office 365. Furthermore, we discussed two methods to get the solution for Zoho Mail to Office 365 migration. It can be done manually or with a professional tool. The manual method has some limitations. So for a quick and seamless migration, it is recommended to opt for the expert solution.