Easy Methods to Set Multiple Reminders In Outlook 2013/2016/2019

How To Set Multiple Reminders in Outlook for a Meeting?

Setting a reminder in MS Outlook is an unfamiliar, but an easy process. You can set different types of reminders in MS Outlook.

• Reminders for Outlook Emails,
• For Outlook Contacts,
• For Outlook Tasks and
• And Reminders for Outlook Calendar Appointments and Meetings.

In this article we are going to learn the process for setting multiple reminders in Outlook 2013 for all of the above mentioned categories.

Set Reminders in Outlook Emails

Reminders in case an emails message are very easy to set (easier than setting Outlook calendar reminders). To set a reminder follow the step by step procedure mentioned below.

1. Open the email you want to set reminder for.
2. At the bottom, left corner of the screen, click on Mail.
   
3. On the Home tab, click on Follow Up, and then click on Add Reminder.
   
4. In the Custom dialog box, select or clear the Reminder check box. If you select the check box, enter the date and time when you want the reminder to appear.
5. Click OK to set the reminder.
6. Repeat the process in order to set multiple reminders in Outlook for emails.

Set Outlook Reminder for Contacts

For creating multiple Reminders in Outlook for your Contacts, follow the procedure mentioned below.

1. In an open contact, on the Contacts tab, in the Tags group, click Follow Up, and then click the type of reminder that you want. Or, From the contact list, click the contact and then on the Home tab, in the Tags group, click Follow Up, and then click the type of reminder that you want.
   
2. Click Follow Up, and then click Add Reminder.
3. Clear the Reminder check box, and then click OK.
4. To set a specific time and date for a reminder, click Custom Date.
5. Select the Reminder check box, and then choose a date and time.

Set Outlook Reminders for Tasks

A task is an activity that involves only you and doesn’t need a scheduled time. To set reminders for Tasks, follow the steps mentioned  below.

1. At the bottom of the screen, click Tasks.
   
2. To view the tasks, click Home >To-Do List.
3. Click a task in the list.
   
4. To add a task reminder to your To-Do list, in the Follow-up group, choose a time frame to meet your deadline.
   
5. To remove a task reminder from your To-Do list, in the Manage Task group, click Remove from List. You can set multiple reminders in Outlook for Tasks by altering the range of reminder.
   

Set Multiple Reminders in Outlook Calendar Appointments and Meetings

Setting an email reminder, process for setting a reminder for calendar appointments and meetings are far much more used. Follow the below mentioned steps for setting multiple reminders in outlook 2013.

For New Appointments and Meetings

1. At the bottom, left corner of the screen, click Calendar.
   
2. To turn default reminders on or off for all new appointments or meetings, under Calendar options, select or clear the Default reminders check box.
   
3. If you select the check box, enter how long before the appointment or meeting when you want the reminder to appear.

For Existing Appointments or Meetings

1. At the bottom, left corner of the screen, click Calendar.
   
2. Open the appointment or meeting.
3. On the Appointment Occurrence (or Appointment Series) or Meeting Occurrence (or Meeting Series) tab, click the down arrow in the Reminder list, and select how long before the appointment or meeting you want to get a reminder.
   
4. To set multiple reminders in outlook for meeting or appointment, you can select the desired recurrence pattern.
5. To turn a reminder off, select None.

Related Blog: Convert Outlook Email Folder into a Single PDF 

Conclusion

Reminders in MS Outlook is very powerful utility in terms of productivity and work. Creating multiple reminders in Outlook is common among professionals, and has been proven very essential where meeting deadlines is a must. MS Outlook Reminders are although not used as much as Outlook E-mail or Contacts, but is very useful when it comes to maintaining a productive workflow.

About The Author:

Simran Bhatia

Simran Bhatia is a technical content writer engaged in writing clear, concise, and SEO-optimized content. With a background in computer science and a passion for writing, I thrive to deliver complex technical content in simple layman terms.