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Written By
Simran Bhatia -
Approved By
Sonika Rawat -
Updated on
May 21st, 2025 -
Read Time
6 minutes
User Query: “Harry decided to quit his job last week and is summing up his desk, IDs, data, and more. His official Outlook ID is in the process of closure. But before that, he needs to save his Outlook emails. He queried how to save Outlook emails before quitting job without any losses.”
Summary: If you are a user like Harry, trying to find ideal solutions to save Outlook emails when leaving job. Then, you are lucky to have arrived here. This blog post is a detailed guide to backup Outlook data before you finally quit the job. Here, you will explore a Hotmail Backup Tool and some basic procedures to execute the saving process. We’ll briefly elaborate on them below, and you can opt for the one best for you.
But before that, understand why users find it essential to backup their Outlook data before leaving the job.
But before that, understand why users find it essential to backup their Outlook data before leaving the job.
A very common query asked by millions of users, but it is very simple. MS Outlook has lots of personal information, your crucial emails, findings, notes, and much more. While leaving your workspace, it may be necessary to save Outlook messages for the following reasons:
But to do so, you must have proper authorization, a storage space, and a reliable tool.
When you need to move Outlook emails on your Mac or Windows system, there are different solutions available. In this section, we will learn how you can export Outlook.com emails to USB Drive manually or with professional software. The free way might be difficult and has several limitations compared to the expert way.
Here, we will see different steps for extracting emails on both Mac and Windows machines. Follow the guide below to achieve the desired outcomes with minimal possible risks.
Note: The Mac Outlook stores data in .olm format. To store the same on a Windows PC, you must backup Outlook emails to Hard Drive. Alternatively, you can change OLM to PST. Besides this, if you are on Windows, you can save Outlook emails before leaving job in two other ways:
However, with all the manual ways, you will face some shortcomings. Let’s know about them now.
The manual processes do the task, but with the loopholes and time consumption, users often get frustrated. So, instead of putting all the efforts manually, use the SysInfo Hotmail Backup Tool. This exceptional utility enables users to add Outlook.com email accounts on any OS and seamlessly export data from them. Additionally, the tool imposes no mailbox size limitations, and you can choose many emails at once. Moreover, any user can save data as before without worrying about its integrity.
Even more, the tool allows selective conversion and has other custom filter options. It also provides a demo version to test the performance and save upto 50 emails per folder at no cost.
If you want to save Outlook emails when leaving job, you will surely relate to the user query above. Do not worry, and simply browse this blog, and you will find amazing ways to easily save email data. Whether you are a new user or old, a professional tool is best, unlike the manual method, which requires expertise.
Ans- The best way to save Outlook emails before leaving job is by using the Hotmail Email Backup Tool. The steps for it are:
1. Run the advanced software >> login to the Hotmail (Outlook) account.
2. Then, opt emails >> click Next >> to choose the saving option.
3. Click Next and apply filters and destination >> and press Start Process.
Ans- Yes. You can smoothly transfer Outlook emails to any other email client, like Gmail, or more at once. Simply use the Hotmail Data Backup Software by SysInfo and move data to any desired client with ease.
Ans- The professional tool given here automatically saves the email attachments embedded in the Outlook emails. Furthermore, if you need to store them separately, then save them as a PDF and move to the desired location of choice.
About The Author:
Simran Bhatia is a technical content writer engaged in writing clear, concise, and SEO-optimized content. With a background in computer science and a passion for writing, I thrive to deliver complex technical content in simple layman terms.
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