How to Recover Deleted Emails in Office 365 Instantly

Why Recover Permanently Deleted Emails Outlook 365?

The prominent reasons to find deleted mailbox O365 and retrieve back the data are:

• Accidentally deleted emails may be required for documentation and other purposes.
• To mandate regulatory and legal compliance and recover essential data.
• Checking the deleted overwritten files containing important information.
• To retrieve emails lost during the migration process or by breach and attacks.

Let’s get to know the solutions to manage Microsoft 365 recover deleted emails.

Exclusive Methods to Recover Deleted Emails in Office 365

In Office 365, we have two manual methods to recover deleted emails. Apart from that, a professional tool is suggested as an appropriate and trustworthy solution by experts for quick retrieval.

Which Methods Recover Deleted Exchange Mailbox Manually?

The manual methods contain one way from the user’s view to recover deleted emails and one from the admin’s view. Follow these steps:

Way 1: Recovering Deleted O365 Emails: User Manual

1. Start Outlook on the web and move to the Deleted Items folder.
2. If your email is present there, right-click on it and choose Restore.
3. Or, click Move and pick the folder (Inbox, Drafts, etc.) where you want to store.
4. Otherwise, if you cannot find your email, find the Recover items deleted from this folder option at the bottom.
5. Click it to open the Recoverable Items window. Further, locate your email, right-click it, and tap Restore.

Note: It is highly possible to find your emails in the second stage Recycle Bin. This is because your deleted items are removed after 30 days from the Deleted Items folder.

Way 2: Recover Deleted Emails in Office 365: Admin Manual

This method uses eDiscovery for recovering data. However, before proceeding, ensure you have Admin access and items are still available in the Recoverable Items folder.

1. Open Microsoft Office 365 Admin Center and tap on the Exchange option.
2. In Exchange Admin Center, you need to click on Permissions and then, Admin Roles.
3. After that, choose Discovery Management and click on the Edit icon.
4. Now, Add yourself as the Admin there and Save Changes. Then, Sign In again.
5. Afterward, from Microsoft Purview (Compliance Management), find eDiscovery, select it, and choose Create Search.
6. Input a Name and Description for the same and press Next.
7. Later, search for a required mailbox or click Add to include a new mailbox.
8. Select the Filter based on Criteria option to find your emails based on specific keywords.
9. Subsequently, press Select Message Type and specify the type (Emails, Journals, Contacts, etc.). Click Next.
10. Click Next >> Finish >> Close. From the Dashboard, press Refresh to check the completion status.
11. Once done, click Preview Search Results to locate your emails. If this doesnt help, click the drop-down icon and select Copy Search Results.
12. Press the Browse button and select Discovery Search Mailbox. Hit OK >> Copy.
13. Press Open to view the O365 retrieve deleted emails and click the Download icon.
14. In the open eDiscovery Export Tool dialog, tap Browse to give a destination.
15. Press Start and when prompted, enter Office 365 admin credentials. At last, click OK to Export retrieved data as PST.
16. Finally, you can access it in Outlook with the Open Outlook Data File option in the File tab.

What are the Shortcomings of These Methods?

The free manual methods have the following limitations:

• Requires admin credentials and a check on the time period for stored emails in the Recycle Bin.
• Very lengthy and complex process from the admin’s side requiring technical expertise.
• The Recoverable Items folder has only a limited period of up to 14-30 days.
• You need a desktop MS Outlook application to view recovered emails.

Thus, for an instant solution with accuracy, a professional tool is explained below.

Which Tool Recover Deleted Emails in Office 365?

SysInfo Office 365 Backup Tool is the ultimate solution to retrieve lost or deleted emails from M365 with ease. It also enables backup data to another email client like Gmail, iCloud, Hotmail, etc. Additionally, the tool has no size limits and gets back entire mailbox items including email, tasks, calendar, notes, etc. Moreover, this amazing tool export Office 365 to PST directly and saves in other file formats as well.

Steps to Recover Deleted Exchange Mailbox

1. Run the software and click on the Backup option in the window.
2. Sign In to your Office 365 account by entering the email and authentication.
3. Further, pick the User ID and Mailboxes from which to recover and click Next.
4. Preview all the folders in the preview panel and select the Trash/Deleted Items folder for recovery.
5. Select the required file format/email client where to restore the O365 data.
6. At last, apply filters, map the accounts (optional), give location, and hit Convert.

Conclusion

Users think that once the emails are deleted, it becomes impossible to recover them, but it is possible. The only thing is the period of recovery. Here, three different ways were provided to recover deleted emails in Office 365. The manual solutions are quite tricky for novice users and require effort and time. On the other hand, if items are still present in the trash folder, instantly recover them with a professional tool.

Frequently Asked Questions

About The Author:

Simran Bhatia

Simran Bhatia is a technical content writer engaged in writing clear, concise, and SEO-optimized content. With a background in computer science and a passion for writing, I thrive to deliver complex technical content in simple layman terms.