Where is My Outlook file Location in Microsoft Windows? How To Locate Outlook Files?

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  • Published on
    April 8th, 2014
  • Updated on
    October 5, 2020
  • Read Time
    6 minutes

As you know that MS Outlook stores email for each account in a personal storage table (PST) file, but also saves the different files such as: Personal Address Book (.pab), Offline Address Books (.oab), Outlook contacts nicknames (.nk2), Signatures (.rtf, .txt, .htm), Send/Receive settings (.srs), and etc. To find out where is the Outlook location of all these files depends on what version of Outlook you are using. In this blog, we will know where are Outlook PST files located in Windows on the basis of different Outlook versions. Follow to the end.

Microsoft Outlook is one of the best desktop email clients for Windows and most businesses and individuals use the Microsoft Exchange email server. It always provides good support for regular POP3 and IMAP accounts as well as calendar and reminder system and also made a lot of progress in recent years to working well with email services like Gmail and Outlook.com. Go to the end, if you want to know where PST files are located and how to move them to another hard drive to save space.

Before locating the different Outlook files, you need to unhide the files to view it.

Show hidden files on different Windows Version

On Windows XP

  • Outlook File Location – If you are using Windows XP
  • Click on Start > My Computer
  • On the Tools menu, click on Folder Options > View tab > check Show hidden files and folder option

On Windows Vista or 7

  • Click on Start > My Computer
  • Click on the Organize tab > Folder and search options
  • On the View tab > check Show hidden files and folder option

On Windows 8 or 10

  • Go to MyPC
  • Choose View Tab from Menu bar
  • check hidden files and folder option.

Saved Outlook file location

Locations of the different types of files which are used by Outlook according to their versions:

Outlook File location – Outlook data files (.pst)

In Outlook 2003: go to drive:\Documents and Settings\\Local Settings\Application Data\Microsoft\Outlook
In Outlook 2007: go to drive:\Users\user\AppData\Local\Microsoft\Outlook
In Outlook 2010: go to drive:\Users\user\AppData\Local\Microsoft\Outlook

Offline Folders file (.ost)

In Outlook 2003: go to drive:\Documents and Settings\\Local Settings\Application Data\Microsoft\Outlook
In Outlook 2007: go to drive:\Users\user\AppData\Local\Microsoft\Outlook
In Outlook 2010: go to drive:\Users\user\AppData\Local\Microsoft\Outlook

Outlook File location – Personal Address Book (.pab)

In Outlook 2003: go to drive:\Documents and Settings\\Local Settings\Application Data\Microsoft\Outlook
In Outlook 2007: go to drive:\Users\user\AppData\Local\Microsoft\Outlook
In Outlook 2010: go to drive:\Users\user\AppData\Local\Microsoft\Outlook

Outlook File location – go to Offline Address Books (.oab)

In Outlook 2003: go to drive:\Documents and Settings\\Local Settings\Application Data\Microsoft\Outlook
In Outlook 2007: go to drive:\Users\user\AppData\Local\Microsoft\Outlook
In Outlook 2010: go to drive:\Users\user\AppData\Local\Microsoft\Outlook

Command bar and menu customizations (.dat)

In Outlook 2003: go to drive:\Documents and Settings\\Application Data\Microsoft\Outlook
In Outlook 2007: go to drive:\Users\user\AppData\Roaming\Microsoft\Outlook\outcmd.dat
In Outlook 2010: NA

Outlook File location – Navigation Pane settings (.xml)

In Outlook 2003: go to drive:\Documents and Settings\\Application Data\Microsoft\Outlook\Outlook.xml
In Outlook 2007: go to drive:\Users\user\AppData\Roaming\Outlook\profile name.xml
In 2010 and 2016 Outlook: go to drive:\Users\user\AppData\Roaming\Outlook\profile name.xml

Registered Microsoft Exchange extensions (.dat)

In Outlook 2003: go to drive:\Documents and Settings\\Local Settings\Application Data\Microsoft\Outlook
In Outlook 2007: go to drive:\Users\user\AppData\Local\Microsoft\Outlook
In 2010 and 2016 Outlook : go to drive:\Users\user\AppData\Local\Microsoft\Outlook

Outlook File location – Outlook contacts nicknames (.nk2)

In Outlook 2003: go to drive:\Documents and Settings\\Application Data\Microsoft\Outlook
In Outlook 2007: go to drive:\Users\user\AppData\Roaming\Microsoft\Outlook
In Outlook 2010: NA

Rules (.rwz)

In Outlook 2003: go to drive:\Documents and Settings\\Application Data\Microsoft\Outlook
Outlook 2007: go to drive:\Users\user\AppData\Roaming\Microsoft\Outlook
In 2010 and 2016 Outlook : go to drive:\Users\user\AppData\Roaming\Microsoft\Outlook

Outlook File location – Print styles (Outlprnt with no extension)

In Outlook 2003: go to drive:\Documents and Settings\\Application Data\Microsoft\Outlook
In Outlook 2007: go to drive:\Users\user\AppData\Roaming\Microsoft\Outlook
In 2010 and 2016 Outlook : go to drive:\Users\user\AppData\Roaming\Microsoft\Outlook

Signatures (.rtf, .txt, .htm)

In Outlook 2003: go to drive:\Documents and Settings\\Application Data\Microsoft\Signatures
In Outlook 2007: go to drive:\Users\user\AppData\Roaming\Microsoft\Signatures
In 2010 and 2016 Outlook : go to drive:\Users\user\AppData\Roaming\Microsoft\Signatures

Outlook File location – Stationary (.htm)

In Outlook 2003: go to drive:\Documents and Settings\\Application Data\Microsoft\Stationary
In Outlook 2007: go to drive:\Program Files\Common Files\Microsoft Shared\Stationery
In 2010 and 2016 Outlook 2010: go to drive:\Program Files\Common Files\Microsoft Shared\Stationery

Custom forms

In Outlook 2003: go to drive:\Documents and Settings\\Local Settings\Application Data\Microsoft\Forms
In Outlook 2007: go to drive:\Users\user\AppData\Local\Microsoft\Forms
In 2010 and 2016 Outlook : go to drive:\Users\user\AppData\Local\Microsoft\Forms

Outlook File location – Dictionary (.dic)

In Outlook 2003: go to drive:\Documents and Settings\\Application Data\Microsoft\Proof
In Outlook 2007: go to drive:\Users\user\AppData\Roaming\Microsoft\UProof
In 2010 and 2016 Outlook : go to drive:\Users\user\AppData\Roaming\Microsoft\UProof

Templates (.oft)

In Outlook 2003: go to drive:\Documents and Settings\\Application Data\Microsoft\Templates
In Outlook 2007: go to drive:\Users\user\AppData\Roaming\Microsoft\Templates

In 2010 and 2016 Outlook : go to drive:\Users\user\AppData\Roaming\Microsoft\Templates

Outlook File location – Send/Receive settings (.srs)

In Outlook 2003: go to drive:\Documents and Settings\\Application Data\Microsoft\Outlook
In Outlook 2007: go to drive:\Users\user\AppData\Roaming\Microsoft\Outlook
In 2010 and 2016 Outlook : go to drive:\Users\user\AppData\Roaming\Microsoft\Outlook

Outlook File location – Message (.msg, .htm, .rtf)

In Outlook 2003: go to drive:\Documents and Settings\\My Documents
In Outlook 2007: go to drive:\Users\user\Documents
In 2010 and 2016 Outlook : go to drive:\Users\user\Documents

Conclusion

Now we know that Outlook stores different information save it in a variety of different locations on your desktop. If you are using the account of Microsoft Exchange, Outlook.com account or Office 365 account, all your email are backed up on the email server automatically. In order to view the particular backup files for Outlook, you’ll need to unhide system folders.

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