Ways to Merge Outlook Calendars into One that No One Tells You

Reasons for Merging Only Outlook Calendars

There are many reasons to combine two Outlook in One, which can be beneficial in several ways:

• By merging two calendars, you can have a unified view of all your appointments, events, and tasks in one place.
• It enables everyone to see all the relevant events and activities, ensuring better coordination and communication within the team.
• Merging calendars enables you to compare and align schedules easily.
• It can also be useful when you need to back up or restore your calendar data.
• You can view, edit, and manage all your appointments from a single interface, eliminating the need to navigate between separate calendars.

Methods to Combine Calendars of Two Outlook Accounts

Here we will give you two methods that give a brief explanation of how to merge two Outlook into One step-by-step. The first is the manual method and the other is the Automated method recommended by IT experts.

Method 1: Combine Two calendars in Outlook using MS Outlook

This manual process involves two steps: exporting items from one calendar and then importing the exported calendar information to merge it with the desired calendar where you want all the items to be displayed.

Follow these steps to Export calendar Information:

• Go to the File tab in Outlook.
• Choose Open and Export and then select Import/Export.
• In this wizard, select Export to a file and click Next.
• Choose Outlook data file as the export option and click Next.
• Now you need to select the specific calendar folder you want to export. After selection, click Next.
• Determine the folder location and specify a file name for the exported calendar file. You can either enter the details manually or click Browse to choose a folder and provide a file name. Finally, click Finish.

By following these steps, you will successfully export your calendar data from Outlook.

Follow these steps to Import calendar Information:

• Open Outlook and go to the File tab.
• Select Open and Export and choose Import/Export.
• In this wizard, choose Import from another program or file and click Next.
• Select Outlook data file and click next.
• Browse for the file you previously created and click Ok.
• Under Options, select Do not import duplicate items, and then click Next.
• Choose the calendar folder under Select the folder to import from.
• Uncheck the checkbox labelled Include Subfolders.
• Click Import Items into the same folder and then click Finish

By following these steps, you will successfully import the selected data into Outlook’s Calendar Folder without importing duplicate items.

To simplify the process of combining two calendars in Outlook and prevent confusion caused by overlapping calendars, you have the option of using the SysInfo PST Merge Tool. This tool is specifically designed to merge PST files, offering a more streamlined and user-friendly approach.

Method 2: Merge the Two Outlook Calendars without MS Outlook

The SysInfo PST Merge tool presents a comprehensive solution for handling PST files, specifically designed for merging Outlook Inboxes with utmost reliability and efficiency. This software boasts cost-effectiveness and the ability to combine calendars, journals, and various other mail items into a unified folder. Notable advantages of employing this software include are:

•  its user-friendly interface
• capability to merge a significant volume of items simultaneously
• with seamless removal of duplicate files during the process
• availability of advanced filters such as date range.
• merges two email accounts in Outlook and Outlook Archive Files.

Moreover, this tool ensures compatibility with all versions of the Windows operating system. Here are steps to merge two calendars in Outlook:

• Download and Install the SysInfo PST Merge Tool.
• Launch the Software and you will find Add files/folders, option in it. Click on it.
• Then select the PST files whose calendar you want to merge then click the open button, and tap on the next button to go to the next step.
• Now select the Calendars folder in the PST Mailbox.
• Here you get two options Join two PST or Merge two PST.
  • Join PST– It Will Merger the PST into One but the Calendar Folders will appear twice in your Account.
  • Merge PST– This option will merge both the Calendars of the PST File into One Calendar Folder.
• If you wish to combine PST files into a fresh PST file, select the Join in New PST option or else choose the Join in Existing PST Option to merge PST files into an existing PST.
• Finally, click on Merge and the two Outlook calendars will be merged together.

Conclusion

After implementing these steps, we hope that you are capable to merge two calendars in Outlook so that they can access all items within one folder. And Outlook provides them with some features like Import/Export for merging calendars may not function correctly or can be time-consuming, particularly when users have multiple PST files in the application. In such cases, we also guide you to use a SysInfo PST Merge Tool.

Frequently Asked Questions