How to Block an Email Address in Outlook – Verified Solution

Why Do Users Need to Block Email Sender in Outlook?

Blocking emails on MS Outlook includes various reasons such as:

• Emails with inappropriate subject lines and from unauthorized senders can cause defects in your mail.
• To protect emails from phishing attacks to keep information secure.
• Moreover, it’s required for keeping inboxes organized without spam or junk mail.

To summarize, it will help make the mailbox clutter-free and protected, and provide more control over seamless email communication.

How to Stop Unwanted Emails in Outlook?

To stop unwanted emails, users need to block an email address in Outlook, that seems inappropriate. There are two ways to do so. First is the manual method and second is you opt for a professional tool. The step-by-step procedure for both is given below.

Method 1: Manual Method to Block Outlook Email Address

To stop receiving unwanted emails from senders and filtering out your mailbox follow the given steps:

• Blocking Domains or Email Addresses

1. Select the Outlook account for which you want to block the sender and open it.
2. Go to Settings, select Mail, and click Junk Email.
   
3. Further, to block the sender or domain, click Add blocked sender, enter their mail, and click Add/OK.
   
4. Lastly, hit the Save button to update settings.

• Block an Email Address in Outlook directly from mail

1. Log in to your Outlook Account. Go to Inbox.
2. Select the mail whose sender you want to block. Right-click on the mail and click Block > Block sender.
   

The selected email sender account is blocked. However, if in future email is sent by the blocked user it will go into your junk mail.

• Block Outlook email address from going into Junk Folder

Sometimes email messages from unwanted persons directly go into your junk mail. This only increases the amount of junk mail and takes extra storage space. To avoid it follow these steps:

1. In your Outlook account, go to Settings > Mail > Junk Email.
2. There, in the Safe senders and domain click Add safe sender and provide the email and domain to add. Click OK.
   
3. Finally, click the Save button.

The user asked how to block unwanted emails in Outlook and we provided you with a manual solution to block an email address in Outlook. However, this method has some limits.

Limitations of Manual Method

• It is risky and can result in the loss of important emails.
• Also, it’s easy to attract any virus, threat, or malware.
• You can permanently not block the sender or domain address.
• Moreover, blocked emails are redirected to the junk folder taking storage.
• Microsoft Exchange Server limits to 1024 addresses for blocked and safe sender lists altogether.

Therefore, it is suggested to go for an expert tool. You can backup and recover your files to avoid any mishaps.

Also Read: How to solve Something is wrong with one of your data files and Outlook needs to close error.

Method 2: Automated Method to Recover Your PST Files

Users often wonder, how to permanently block an email address in Outlook. Generally, there’s no permanent solution. Blocking is a feasible way to remove spam mail but they only clutter back in the junk section. Moreover, spammers still can evade and affect your mail.

Therefore, it is better to recover important mail on the system rather than blocking users separately. PST File Recovery is one such effective professional tool to handle your mail. It has many features such as:

• You can save recovered files in multiple file formats.
• It handles the errors in PST files and swiftly recovers data.
• Additionally, it can recover corrupt and inaccessible PST files.
• It is compatible with all versions of the system.

Also, you can recover permanently deleted emails in Outlook, that are saved in Trash folders of Outlook.

Follow the Steps Below to Use This Tool

1. Download and install the tool on your system. Run it as an administrator.
2. Select the Open button to add corrupted or inaccessible files to the tool.
3. Now, choose the PST file you want to recover, set the mode of recovery, and click OK.
   
4. The scanning process will start for the added PST file. Click Ok. Preview and select the folders from the tree structure in the left pane. Click Save.
   
5. Subsequently, browse for the location to save the resultant file and click OK.
6. Later, choose the file format in which you want to save. Let’s say we choose to save as PST.
   
7. Choose the optional features if required and finally click OK.

This will enable you to recover necessary files in the desired format at the specified location. You can access them now without worries.

Conclusion

Unwanted spam messages and insignificant emails are an issue. They only take up most of your storage space and create problems in your email account. It also can create room for viruses and malware. Therefore, it is essential to block an email address in Outlook that seems unfamiliar. You can manually block the sender or domain but it isn’t enough. So, you can choose to opt for a professional tool and recover your files and emails somewhere else.

Frequently Asked Questions

About The Author:

Simran Bhatia

Simran Bhatia is a technical content writer engaged in writing clear, concise, and SEO-optimized content. With a background in computer science and a passion for writing, I thrive to deliver complex technical content in simple layman terms.