November 30th, 2016
October 6, 2020
Shortage of storage area is always a huge inconvenience for Lotus Notes users in their regular basis task. In this article, we will guide you on how to archive emails in Lotus Notes using the manual tricks. IBM Lotus Notes is a predominantly used business enterprise application integrates instant messaging, browsing, contacts management, team rooms and emailing services. Each Lotus Notes account is linked with a database file known as Notes Storage Facility (NSF) file that effectively preserves calendars, emails, journals, and much more. Due to the legitimate exchange of Lotus Notes Email with several clients, the size of files starts increasing automatically that results in slow down the performance of Lotus Notes. Archiving the files is the best way to reduce the size of NSF files.
Archiving is the process of copying old messages to other location for controlling storage space on your computer. It helps to improve your software and computer running performance. It maintains mail database size as well as helps in referencing old mail messages or archived emails. The archiving process increases IT productivity and enables users to retrieve their old misplaced or deleted files simultaneously.
Following are the major benefits of archiving Lotus Notes Emails:
You can check your NSF file size from its Properties from the File menu in the Lotus Notes to limit your file size. Make sure your NSF file size limit should be less than 500MB.
Maximum organizations already placed archive settings in their Lotus Notes. It helps organizations to manage the flow of emails from each user and boosts computer’s performance.
user can archive all Lotus Notes emails and can choose a particular time interval for auto-re-archiving. Simply set the criteria to determine how many times Lotus Notes needs to be archived.
Setting up auto archives will let you save your time and efforts for regular and systematic archiving process.
After setting up the automatic archive method, still, you can use the manual method to archive your Lotus Notes files.
It is another way to archive Lotus Notes manually.
After completion of the archive process, still, you require to access it intermittently. Your archive file will duplicate the folders you have created in your Lotus Notes account and the others will remain in an organized form.
Hence, we have discussed the step by step procedure to archive emails in Lotus Notes. The archiving feature provides the user with a way to manage the exceeding mailbox size that affects the Lotus Notes performance. The importance of Archiving emails has been diagnosed such as reducing the unwanted server space by eliminating the archived items from the server. Therefore, follow the steps and archive emails in Lotus Notes flawlessly.