How to Export Google Workspace Email to PST in Simple Steps

Why Users Perform Google Workspace Export to PST?

Everyone is aware that Google Workspace is a popular Google service that contains all other services. It is designed with teamwork tools and productivity services, providing ample storage. However, sometimes Workspace data can be affected, or maybe the user is switching from Gmail to Outlook. In such scenarios, it is essential to backup G Suite into PST. Some more reasons that support this backup are:

• PST files provides offline access to data, which isn’t offered by the Google Workspace.
• There is an option to protect the PST file with a password for high data security.
• Transferring G Suite data to PST reduces the server load and also makes space for more data.
• PST files seamlessly handle large volumes of mailbox data and streamline their transfer.
• Users can rest assured about their emails, contacts, calendars, notes, and other data. They are securely preserved in a PST file.

Many other such factors motivate users to overcome their fear. So that users can initiate saving their Workspace data in a PST.

Main Approaches to Export Google Workspace Email to PST

When it comes to Google Workspace data, it is quite clear that a large amount of data is present. However, here, our main focus is to export Google Workspace emails, aka Gmail data, to Outlook PST. So, keeping that in knowledge, we bring you two possible manual solutions. Apart from that, we suggest a professional tool for users’ ease and swift data transfer.

Manually Export G Suite to PST Format

The solutions for the export of Google Workspace data into PST format involve Outlook and the Google Export Tool. Both are explained with complete steps as follows:

Way 1: Export Google Workspace to PST (Outlook Method)

1. Sign in to your G Suite (Workspace) account and go to its All Settings.
2. There, in Forwarding and POP/IMAP tab, check Enable IMAP is on.
3. Press the Save button. Double-check to verify that IMAP configuration is open for Google Workspace.
4. Further, start Outlook and access the Add Account window from the File tab.
5. Now, at this particular point, give Google Workspace (G Suite) credentials.
6. Complete the setup to sync the two accounts together through IMAP.
7. Afterward, continue to export Google Workspace email to PST.
8. To do that, open the Import/Export wizard dialog in Outlook.
9. You can access it by the Open & Export tab. It is within the File menu.
10. Furthermore, within the wizard, press Export to a File. Then, proceed with Next.
11. Choose PST >> continue with Next >> and pick the relevant G Suite folder.
12. Once you pick export from folders, click Next. Opt for a duplicate filter as needed.
13. After that, select the desired folder to save the PST with the Browse button. Choose the filter for subfolders (optional).
14. Optionally, you can apply the password to PST too if needed. If not, just skip it.
15. Finally, tap clicker Finish button to complete the export G Suite mailbox to PST.

Way 2: Leverage Data Export Utility for Google Workspace Export to PST

1. Log in to the G Workspace Admin Console. Do it from any browser.
2. On the dashboard, look for the Accounts and Tools to choose Data Export.
3. Further, pick set up a new export and accordingly, configure a name and scope for it.
4. Afterward, pick additional options and finally, click Start Export.
5. To download it, press Actions and then View Archive.
6. You will see a ZIP file as you find when you export Google Takeout to PST.
7. Download it and you will find an MBOX file, which you later need to convert to PST.

Furthermore, other free ways to export Google Workspace email to PST are:

• Google Workspace Sync for Microsoft Outlook Tool (GWSMO)
• Via Google Takeout
• Through Google Vault

However, all the methods are complex and involve a lot of steps, even than the ones given. Also, you will have to encounter some more common challenges.

Shortcomings of the Manual Method

• Technical proficiency is a crucial aspect to perform any of the freeways.
• Users need to install several applications and tools and switch between the desktop and the browser.
• High internet connectivity is a must in all of the provided free methods.
• There is no doubt that human errors may take place, and a loss may occur.
• Manual methods take time and sometimes require users to repeat steps, especially in the case of bulk files.

With so many complications, the manual task for data export becomes risky. Thus, an expert way out is given below.

Which Tool Export Google Workspace Email to PST Automatically?

If you are not satisfied with the manual method, then use the SysInfo Google Workspace Backup Tool. This versatile utility is your go-to solution for data export with minimal steps and in no time. It lets you save data on the system in a desired file format without hassle in batches or individually. Additionally, the tool is restriction-free and works quite well with all OS environments. Moreover, it can be beneficial for several reasons, like:

• With this utility, migrate Google Workspace to Google Workspace and other clients.
• There is no size limitation for the mailbox, and any techie and non-techie can export data with this tool.
• It also provides filter options for improving the data before you export Google Workspace email to PST.

Working Steps to Export G Suite to PST

1. Run the software and press Continue below the Google Workspace Email column.
2. Then, enter your credentials, choose Get User Mailboxes, and press Login.
3. Further, a list of mailboxes appears; select those needed and click on Next.
4. Afterward, click Continue under the file formats and select PST in the list.
5. Choose the filters and click Next. Input the Save to Path for the .pst file.
6. At last, press Start Migration to begin the process and export the data.

Isn’t this a more straightforward way to instantly export the data without much effort?

Conclusion

The blog specified how you can conveniently transfer the data from G Suite to Outlook PST format. You can pick manual methods or an expert tool of choice, and requirements. All the methods will help you export Google Workspace email to PST successfully. We recommend that you use the expert tool for many Workspace accounts data export risk-free.

Frequently Asked Questions

About The Author:

Simran Bhatia

Simran Bhatia is a technical content writer engaged in writing clear, concise, and SEO-optimized content. With a background in computer science and a passion for writing, I thrive to deliver complex technical content in simple layman terms.