Free Solutions to Bulk Export Gmail to EML Files

Why You Need to Convert Gmail Emails to EML?

• You can access or read your emails by saving them in EML files without an internet connection.
• EML files are compatible with various email clients like Thunderbird, Outlook Express, and Windows Live Mail.
• These files provide a secure and offline backup of your important conversations.
• Each EML file stores a single mail, so they are easy to transfer or share individually.
• EML files maintain email structure, which makes them ideal for archiving purposes.

Different Techniques to Export Gmail to EML Files

There are many ways to transfer Gmail emails to EML. It can depend on how many emails you want to transfer or how comfortable you are with technical steps. So, the process can be done using manual methods or expert-recommended software. Let’s see how it can be done:

Manual Methods to Save Gmail Emails as EML Files

If you do not want to use paid software or a third-party tool. Then, these are the approaches that you can use. They are implemented by using Google Takeout, configuring Gmail in Thunderbird, or saving emails directly from your browser. Let’s explore each method in detail:

Method 1: Export Emails From Gmail to EML Using Google Takeout

Google Takeout allows user to download their Gmail data in MBOX format. Once you get the MBOX file, you can import it into Mozilla Thunderbird and export the emails as EML files. Now, follow the steps to get it done:

1. Firstly, go to Google Takeout, deselect all options, and then select Mail.
2. After that, select All Mail data included to filter labels if needed.
3. Further, select Next, choose .zip format, file size, and export frequency.
4. Moving on, select Create Export and wait for the download link.
5. To proceed, download and extract the archive to get the .mbox file.
6. Meanwhile, install and start Mozilla Thunderbird.
7. Later, go to Menu > Add-ons and Themes, search and install ImportExportTools NG.
8. Thereafter, restart Thunderbird and import the MBOX file using the add-on.
9. Lastly, Right-click emails or folders and choose Save As > EML Format.

Method 2: Export Gmail to EML Files Using Thunderbird

This method allows you to connect your Gmail account to Mozilla Thunderbird through IMAP. Once it’s connected, you can directly transfer your Gmail emails to EML. If you don’t know the configuration, follow this to import Gmail to Thunderbird.

Now, steps can be followed as:

1. Firstly, install and start Mozilla Thunderbird on your computer.
2. Afterward, go to Account Setup and enter your Gmail credentials.
3. To proceed, allow necessary permissions and finish the setup to sync your Gmail mailbox.
4. Meanwhile, wait for Thunderbird to download and display your Gmail folders.
5. Later, select the emails you want to save locally.
6. Lastly, right-click the selection and select Save As > File to export them as .eml files.

Note: This method is suitable if you want a direct and selective way to save Gmail emails as EML without needing MBOX conversion.

Method 3: Download EML File From Gmail Through Browser

This manual method helps you download individual messages in EML format directly through your web browser. It works only with a smaller number of Gmail emails. Now, follow the steps to complete the process:

1. Firstly, start your Gmail account in any browser.
2. Afterward, select to open the email you want to export.
3. To proceed, select the three-dot menu in the top-right corner of the email.
4. Later, select Download message from the dropdown.
5. Finally, the email will be saved as an .eml file in your downloads folder.

Note: This is a fast and simple option for saving a small number of emails without using any external tool.

Downsides of Manual Methods

• Manual methods take a lot of time when dealing with a large number of files.
• There are no advanced filtering features in manual methods.
• Methods like Google Takeout and Thunderbird are difficult for non-technical users.
• There is a high probability of data loss because it’s too difficult to handle a large volume of data manually.

Professional Approach to Export Gmail to EML Files

Manual methods are effective, but they are time-consuming and difficult to implement when dealing with a large number of files. If you are looking for a faster and trustworthy way to export Gmail emails to EML, the SysInfo Gmail Backup Tool is the perfect solution. This tool is designed to help user convert their Gmail emails into EML and other various formats. It is also suitable for those users who do not have technical knowledge, and it supports multiple transfers as well.

Now, the procedure can be followed to complete the process:

1. Firstly, download and install the Gmail Backup Tool.
2. After that, start the tool and sign in with your Gmail credentials.
3. Further, select the Gmail folders you want to back up.
4. To proceed, select EML as the output format.
5. Later, apply advanced filters like date range, folder exclusion, email skipping, and more.
6. Finally, set the destination path and select the Download button to start the export.

Conclusion

Exporting Gmail to EML files is a practical move to back up your mailbox or organize your data. Manual methods like Google Takeout, Thunderbird, or browser-based saving work well for smaller tasks, but they are time-consuming and do not have advanced features. That’s why experts recommend using a professional tool to export Gmail to EML files. It is faster, reliable, and also works with multiple files easily without losing any data.

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About The Author:

Suman Rawat

Suman Rawat is a technical content writer and expert in the fields of email migration, data recovery, and email backup. Her passion for helping people has led her to resolve many user queries related to data conversion and cloud backup.