Download Office 365 Emails to Computer in 7 Quick Steps

A lot of business organization holds thousands of emails and other items in their Office 365 mailbox. They have TBs of data and it is their duty to keep them protected. So, backing up Office 365 data can be a wise choice so that you can restore them if by any chance anything happens to your Office 365 mailbox.

Different Methods to Save Emails from Office 365 to a Computer

There are limited options available for efficiently saving multiple Office 365 emails to a hard drive. The only viable solution involves exporting mailbox items and saving them as a .pst file. Several methods are available for saving Office 365 mailbox emails to a computer.

While some of these methods require a certain level of technical expertise in arranging Outlook accounts, there are also automated software options that allow users to perform this task without any prior technical knowledge.

Exporting emails from Office 365 to a hard drive can be accomplished using several different methods. The first is the manual method, and the second is the automated method.

Method 1: Backup O365 Mailbox to Hard Drive Manually

1. Begin by setting up your Office 365 account in the Outlook computer application.
2. Go to the File menu and choose the Import and Export Option.
3. This action will launch the Import and Export Wizard.
4. Within the wizard, select the export to a File option.
5. Proceed by choosing the Outlook Data File format to transfer the contents of your mailbox to a PST file.
6. Additionally, ensure that you check the box adjacent to include Subfolders.
7. Conclude the process by clicking the Finish button, initiating the export procedure.

Your Office 365 emails will be downloaded as PST. But there is another way to backup Office 365 emails to the computer in the form of a PST file because the above method has some limitations.

This manual method involves exporting all emails into a personal storage file. Outlook has a built-in feature that automatically generates a PST file containing the entire mailbox.

Limitations of the Manual Method

• This method requires more time and effort as compared to professional and digital methods.
• It requires more technical knowledge for implementation.
• It can be challenging to handle complex calculations.
• Mistakes can occur during data entry, calculation, or analysis, leading to inaccurate results.
• In terms of speed and productivity, it is less efficient than automated methods.

Alternative solutions, such as the Sysinfo Office 365 Backup Tool, are the effective workaround options available in the market. This tool allows for the transfer of entire mailboxes for multiple accounts. It offers the flexibility to choose between user-based and date-based filters, enabling selective conversion of emails and saving valuable time and effort.

Method 2: Automated Way Save Outlook 365 Emails to a Hard Drive

1. Launch the Office 365 Backup Tool and select the Office 365 option.
2. Use the Modern Authentication feature and provide your Office 365 Email Address, and select your O365 account.
3. Now select O365 email ID which you want to backup, mark the email, and click on Next.
4. All your files/folders will be loaded in a Tree-structured format, select the desired emails you want to back up and click on Next.
5. Then select PDF or PST as a saving format to backup O365 emails.
6. After that choose the destination on your computer where you want to save the resultant file.
7. Lastly, click on the Convert button.

Your chosen file format will be used to back up your Office 365 emails on your computer hard drive. The Experts have verified and recommended this software application, making it suitable for both individuals and organizations.

Some Features of This Software

• Migrate Office 365 to Gmail, iCloud, and various email clients.
• Backups Office 365 emails to all types of computer systems.
• High Compatibility with different OS whether Windows or Mac.
• Option to Backup O365 Mailbox, Online Archive, and Public Folder separately.
• Download Office 365 Backup Tool for Mac for backing up emails on Mac PCs and Laptops.
• It also helps to find old emails in Office 365 without any hassle.
• There is no maximum limit for backing up Office 365 emails.

Conclusion

In this blog, the user will find complete solutions to Backup Office365 emails to the Hard Drive stepwise. And then, we explained the SysInfo tool method and manual process in detail. Therefore, try these methods to discard your problems related to downloading Office 365 emails to the computer.

About The Author:

Simran Bhatia

Simran Bhatia is a technical content writer engaged in writing clear, concise, and SEO-optimized content. With a background in computer science and a passion for writing, I thrive to deliver complex technical content in simple layman terms.