How to Set up or Configure Webmail in Microsoft Outlook?

Outlook, developed by Microsoft, is one of the most widely used email clients. Apart from sending and receiving emails as a stand-alone application, it can also serve as a multi-user software. Thus, allowing you to manage contacts, calendars, and tasks, collaborate with colleagues, send reminders, share project notes, documents, and more. Moreover, its excellent security measures make it the most preferred email client.

Among various features of Outlook, is the capability to manage email accounts from different other email providers. That is, you can add Webmail account to Outlook, and easily compose, send/receive, and manage all your emails from a single platform. However, to access a Webmail account in Outlook, you need to first configure the account to Outlook through the right procedure. Let us move on to know how.

Process to Set up Webmail in Microsoft Outlook

The procedure for Webmail configuration in Outlook involves using Outlook Settings. If you are using Outlook 2016 and 2019, go with this procedure:

1. Launch the Outlook program on your system.
2. In the File tab, hit the +Add account
3. Enter your email address and tap on ‘Advanced options’. Check the ‘Let me set up my account manually’ option. Click on ‘Connect.’
4. Choose your account type: POP or IMAP.
5. Provide the incoming and outgoing server details, and the port numbers, and select the encryption method- SSL/TLS.
6. Also, select the ‘Require logon using Secure Password Authentication’ check box. Tap Next to proceed.
7. Enter the correct password of the provided email account. Then, click Connect.
8. If you receive a success notification “Account Successfully Added”, then the account setup is complete.

You can conveniently configure webmail in Outlook using the procedure mentioned above. However, it is limited to Outlook versions 2016 and 2019. If you use Outlook 2013, the procedure will vary.

Follow the procedure mentioned below, if you use Outlook 2013:

1. Run the MS Outlook application.
2. Go to File and click on the +Add Account
3. Opt for ‘Manual setup or additional server type in the Add Account window.’ Click ‘Next’.
4. Choose the ‘POP or IMAP’ service and tap Next.
5. In the Change Account wizard, type your Name and E-mail Address, select IMAP in the account type, and provide the incoming and outgoing server details.
6. Go to the Logon Information section. Provide the e-mail address and password of the webmail account you want to add.
7. Go to More Settings.
8. Check the ‘My outgoing server (SMTP) requires authentication’ checkbox in the Outgoing Server settings.
9. Move to the Advanced Enter 993 for the Incoming server (IMAP) and select SSL as the encrypted connection. Similarly, for the Outgoing server (SMTP) enter 465 and select SSL.
10. Click ‘OK’ and then Next. You will receive an Internet Security Warning. Tap Yes.
11. After all Settings tests are complete, you will receive a success notification. Click Close to Continue. Hit Finish.

Hence, this was the complete procedure to set up Webmail in Microsoft Outlook. Now, that you are managing multiple accounts on Outlook, be careful of email inaccessibility and accidental deletion. However, Outlook has an in-built to Recover Permanently and Accidentally Deleted Emails.

Choose POP3 or IMAP?

When setting up Webmail on Outlook, users often get confused about whether to choose POP3 or IMAP. In that case, you first need to understand the difference. Though both POP3 and IMAP allow you to access emails in Outlook, IMAP allows you to access emails on the Server as well as Outlook. Whereas POP3 doesn’t store emails on the server. Therefore, if you choose to access emails through POP3 settings, especially when emails are saved locally to PST files, you may risk your important emails. You might encounter accidental deletion or file corruption, and lose your crucial record.

However, if you face any such problem, we suggest you use, the PST File Recovery Tool. This is an excellent tool for recovering data from corrupt or damaged Outlook PST files. Moreover, you can repair and recover data from any size PST file up to 80GB PST.

Conclusion

Hope, this blog helped you successfully set up Webmail in Microsoft Outlook and that you are now managing different accounts through Outlook. Please note that, while you perform the steps provide valid credentials of the Webmail account you want to configure. So that, you can successfully set up the account in Outlook.

About The Author:

Lovely Baghel

Lovely specializes in technical writing for SysInfoTools Software and has over 2 year of experience writing blogs, and articles about databases & backup, email recovery, email migration & management solutions. Her passion is researching and developing content that helps Office users, professionals, administrators, enterprises, and novices solve multiple problems.