How to Configure Office 365 in Outlook—Best Practices

Reasons to Set up Office 365 in Outlook

The significant reasons to configure Microsoft 365 in Outlook are:

• Integrate advanced features of O365 and Outlook.
• Reduce overhead costs and centralize user and admin control.
• Apply Data Loss Prevention policies and other security features.
• Backup and recover data on the cloud server in the application.
• Organize complete mailbox data with Outlook, i.e., an all-in-one platform.

What Methods to Configure Office 365 in Outlook?

To simplify the task management for shared mailboxes, calendars, etc., use either a manual method or a professional tool. Both methods enable you to add Office 365 to Outlook. The manual process is free but has limitations and thus, an expert tool can be an optimum solution.

Manually Add Microsoft Office 365 in Outlook

For this, start the MS Outlook desktop application and ensure to have a stable internet connection. Follow the steps below:

1. Start Outlook and open the File menu.
2. In the window, click +Add Account.
3. Further, type Office 365 email and click Connect.
4. Afterward, select Microsoft Exchange/Office 365 in Account Type.
5. Tap Next and then, enter the password to complete authentication.
6. Outlook will automatically configure Outlook for Office 365. Lastly, hit Done.

However, if you go for the manual setup instead of auto-setup, then:

1. In Add Account, pin Manual setup or additional server types.
2. Click Next >> POP/IMAP route. Afterward, press Next and enter:
• Account name and MS Office 365 email address
• Account Type as IMAP/Exchange Server
• For Servers: Incoming Mail- outlook.Office365.com

Outgoing Mail- smtp.Office365.com

3. Later, press Next and verify. Checkbox My SMTP requires authentication.
4. In the Advanced dialog, Incoming Port: 993 and Outgoing: 465.
5. Set Connection to SSL and click OK. Once settings are tested, click Close >> Finish.

With this, configure Office 365 in Outlook successfully.

Shortcomings of the Manual Method

• MS Outlook version must be updated to keep compatibility.
• IMAP/SMTP setup only supports syncing emails across platforms.
• Enable Cache Exchange Mode, MFA, etc. security features to protect data.
• Office 365 subscription and admin account must be also kept updated.
• Taking regular data backup is a must to avoid unexpected loss of data.

Therefore, we have a professional tool as a Disaster Recovery Plan for Microsoft Office 365.

Which Automated Tool Configure Office 365 in Outlook?

Sometimes, users cannot add an Office 365 account to Outlook directly. In such situations, take a backup of Office 365 data in PST and access it in Outlook with ease. The Office 365 Backup Tool is a perfect solution for Office 365 to PST conversion. It can convert bulk data at once without any size limitations. Additionally, the tool preserves data and keeps folder hierarchy. Moreover, it provides additional features to users, which makes it a trustworthy solution.

Steps to Add 365 Account to Outlook

1. Launch the software and press the Backup button.
2. Input Microsoft 365 email and click Sign In.
3. Further, checkbox the User ID and pick Mailbox for data backup.
4. After that, click Next and preview and select folders from the tree format.
5. Again, hit Next, and in the File Formats list, go for the Outlook PST format.
6. If required, check the other filters and click Save Path for the destination.
7. At last, click Convert and all your Office 365 mailbox data is backed into Outlook PST.

Conclusion

To sum up, this blog described the major reasons to configure Office 365 in Outlook. There are two methods for the configuration of Office 365 data into Outlook profile. The manual method is indeed free but its limitations are intense. So, using the expert-recommended solution is the best choice for data security as well as for saving time and effort.

Frequently Asked Questions

About The Author:

Lovely Baghel

Lovely specializes in technical writing for SysInfoTools Software and has over 2 year of experience writing blogs, and articles about databases & backup, email recovery, email migration & management solutions. Her passion is researching and developing content that helps Office users, professionals, administrators, enterprises, and novices solve multiple problems.