How to Save/Backup Outlook Emails to Hard Drive Securely

Why Export Outlook Emails to Hard Drive?

Backing up data has always proved to be a smart choice to restore the data in unforeseen situations. There are several reasons why users must archive Outlook emails to the external hard drive:

• Preserving data for a longer duration than the expected time period.
• Archiving emails to reduce the server storage and free inbox.
• Increasing application performance and preparation for risk protection.
• Better system reliability and streamlining data organization and restoration.
• Hard Drives are cost-friendly, secure, easy to use, and have large storage.

Impactful Methods to Backup Outlook Emails to Hard Drive

To maintain an appropriate backup without data losses, we have a free manual solution. However, experts generally prefer a professional tool for the ease and accuracy it offers. Complete procedures of the methods are explained below for your reference.

How to Save Outlook Email to Hard Drive Cost Free?

There are different manual methods regarding Outlook to hard drive transfer. We will go through each method one by one in detail.

Method 1: Save Emails in PST Format to the Hard Drive

1. Begin by starting the Outlook application and navigating toward the File tab.
2. Here, in the Info panel, select for option named Open & Export.
3. Then, press the Import/Export icon to open the wizard box.
4. Select Export to a file in the menu and tap Next. Opt for PST >> Next.
5. Now, choose the Microsoft Outlook folders to save in the drive.
6. Click Filters if you need them and checkbox Include subfolders. Tap Next.
7. Press Browse and select your hard drive path where to save the data.
8. Lastly, if needed set an option for duplicate files and click on Finish.

Method 2: Backup Outlook Emails to Hard Drive with Save As

1. In Outlook, browse to the email you want to download and open it.
2. Click the (…) icon and point to the Save As option in the menu.
3. In the open dialog, choose the hard drive as the destination and provide a name.
4. Subsequently, opt for a desired format from the options list:
• Outlook Message Format to save as MSG file or choose HTML.
5. Alternatively, directly select multiple files altogether and drag and drop them on the system to save them in MSG format.

Method 3: How to Migrate Outlook to New Computer as PDF?

1. Firstly, choose the specific email that you want to save from Outlook.
2. Click keys Ctrl + P and the Print dialog appears. Here, set Microsoft Print to PDF.
3. Click Print and select the hard drive location to store the emails. Tap Save.

Method 4: Save As DOC or in Other Formats

1. Firstly, from Outlook, copy the contents of the email to be saved.
2. Then, open MS Word for Doc format and Notepad for other formats.
3. Paste the copied content there and click Save As.
4. Lastly, provide a name and hard drive location, and click Save.

Are There Any Limitations of the Manual Methods?

Yes, these three solutions are free and easy but have other shortcomings:

• Not suitable for bulky Outlook emails and more in numbers.
• Cannot save corrupted or error-prone files to the Hard Drive.
• Oversized files can’t be transferred as well directly.
• No additional filters or multiple format saving options from one platform.

Therefore, it is better to go for expert advice and use a professional tool.

How to Instantly Backup Outlook Emails to Hard Drive?

For a direct, secure, and hassle-free export, use the SysInfo PST Converter Tool. This tool enables all kinds of users to smoothly save single/multiple Outlook data files in their desired format. Additionally, they can Import PST to Office 365 for backup or at a location of their choice within seconds. Moreover, with this significant tool, some additional filters are provided and no size limits are imposed. Some of those key features are mentioned here:

• Date Range, Duplicates, and Attachments filters to improve the resultant file.
• Great compatibility and support for all Outlook and Windows versions.
• Save PST Files into Hotmail and other clients and can change format too.

Steps to Backup Outlook Emails to Hard Drive

1. Foremost, download and start the Outlook PST Converter Tool.
2. Mark an option to select Single/Multiple PST Files or Folder and tap Next.
3. Further, browse carefully and add PST files to the tool window. Click Next.
4. Afterward, preview those files/folders and select to save. Press Next.
5. Choose the desired file format (if you want to change it) else, keep it PST.
6. Subsequently, pick filters and click Path to Save to select a hard drive folder.
7. At last, click Convert to complete the steps for Outlook email export.

Conclusion

Generally, users wonder what to do in case their Outlook data is breached suddenly or their storage is full. But they need those emails in the future. For such times, backup is the solution that keeps on bugging us as an ideal solution. Hence, this guide provided ultimate solutions to backup Outlook emails to hard drive securely. Manual solutions are more in number but have some cons. Instead, take the professional tool to save your time, cost, and effort, and increase security and productivity.

Frequently Asked Questions

About The Author:

Simran Bhatia

Simran Bhatia is a technical content writer engaged in writing clear, concise, and SEO-optimized content. With a background in computer science and a passion for writing, I thrive to deliver complex technical content in simple layman terms.