Free Ways to Archive Emails in Office 365 Webmail to PST

  •   Written By
  • Published on
    March 28th, 2023
  • Updated on
    March 30, 2023
  • Read Time
    4 minutes
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Summary:-Every user knows that separating emails from the inbox section is called Archiving of emails or In-place Archiving. Many users prefer to archive their Outlook 365 emails due to damage, special encryption, or to prevent data loss. When you enable archiving feature in O365, you can easily access your necessary emails. Additionally, users can effortlessly move or copy their email messages between the primary or archive mailbox sections. This guide will discuss several ways to archive emails in Office 365. Further, we will mention a reliable solution, Sysinfo Office 365 Backup Tool that will help to take a backup of archive mailboxes easily without any data loss.

Methods to Archive Mailbox Items in Office 365 Webmail

There are three ways that can help you to archive emails and their attachments in Office 365. The three methods are:-

  • Enable Archiving in Office 365
  • Use Office 365 Archiving Software
  • Archive Emails with Attachments

Enable Email Archiving in Outlook 365

To turn on the feature enabling the Archive emails, follow the below steps:

  • First, go to and sign in with your Office 365 ID and password.
  • After that, choose Data Governance under the Security and compliance center. Then, click the Archive button.
  • Here, you can see your linked O365 mailbox items. Make sure to check whether your archived mailbox is enabled or not.
  • If not, select the mailbox and enable the Archive mailbox.
  • Then, you will receive a warning message on your local screen and click the Yes button.

Wait for a while, the Office 365 archive email is in process. After the completion of the process, you are now able to see the archive mailboxes. Now, we will learn the O365 email archiving process. It will definitely clear all your doubts.

Microsoft Office 365 Email Archiving  to PST

Sysinfo Office 365 Backup Tool is an exclusive software that aids in backing up entire mailbox items of O365 efficiently. Additionally, you can easily archive large mailbox folders without facing any problems. Moreover, you will get various features to save Public Folders, In-place archive mailboxes, and User Mailboxes of O365. Also, users can preview their desired folder in the preview panel. Now, we will go through the working of the utility.

Steps to Archive Office 365 Emails to PST

  • Download and run Office 365 Backup Tool on your local system. Then, select Office 365 option and authenticate the login process.
  • Here, you can opt for any of the options, Mailbox, Online Archive, and Public Folder for archiving emails.
  • You can preview your desired folders in a preview panel and select items you want to back up.
  • After that, select PST as the saving file format. Then, you will get an option to split your desired PST files if needed.
  • Now, define a path where you want to save your resultant PST file.
  • In the end, click the Convert button.

You can see that we have explained Office 365 archiving in just six steps. The above solution doesn’t consume time and energy. Moreover, it doesn’t need technical expertise to understand and run the software. If you have technical expertise, you can straightforwardly perform a manual method. But remember, with the help of this software you can even perform Office 365 Tenant to Tenant Migration.

Archive Emails with Attachments in Office 365 Manually

Follow the below steps to archive your mailbox items in Outlook 365.

  • Sign in to Microsoft Outlook with the help of Office 365 account.
  • After that, launch the desired folder from which you are willing to archive emails.

Note: You can also choose the target emails. Click the Archive tab at the top pane of your Office 365 account.

  • Right-click on your chosen emails and select the Archive option.

It will help you to move the targeted emails to the archive section.

Time to Wrap Up! 

Now, we would like to sum up our entire blog. In our guide, we have discussed various topics. First, we have gone through the brief introduction to archiving O365 Webmail emails. After that, we mentioned three procedures to archive emails in Office 365. You can understand and check them out. You can opt for any of them but choose wisely.

Frequently Asked Questions

Q. Can I archive the Public Folder of Office 365?

Ans –  Yes, you can easily archive the Public Folder from your Office 365 account. You will have to do the archiving using the Office 365 Backup Software and

Q. If there any chance of data loss during archiving of Office 365 emails?

Ans – No, this software is 100% safe and it performs the migration of large mailboxes from your Office 365 account to PST without losing any data.

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