How to Sync Gmail with Outlook: Pro Solution

Understanding: Gmail and Outlook Platforms

When we discuss popular email services, Gmail and Outlook are at the top of the list. Bothe offers multiple unique features, enhancing users’ email management experience. Gmail is an email service provided by Google and has a user-friendly interface. Moreover, it poses robust search capabilities like operators, filters, and more. It is designed for both personal and professional needs.

On the other hand, Outlook provides powerful tools to manage organizations work and communication. Moreover, it integrates well with MS Office 365 applications, maintaining an uninterrupted workflow. In addition, Outlook provides many such features that Gmail may lack. As a result, users tend to sync Gmail with Outlook. Let us explore some other reasons as well.

Why Configure Gmail Account in Outlook?

Here are various purposes for adding Gmail to an Outlook account:

• Firstly, it serves as a unified inbox. This means one can handle both mailboxes on a single platform.
• Outlook’s Clean Up Tool helps to de-clutter the inbox by removing duplicates.
• Syncing Gmail to Outlook gives access to various Office tools, making workflow smooth.

Hence, these are advantages that users get. Moving to the procedure section. There are two ways to sync Gmail to Outlook: manual configuration or using a professional tool to migrate all Gmail data to Outlook. Let us first begin with the manual process.

How to Setup Gmail in Outlook Manually?

Here’s a straightforward guide, involving two stages. Follow them to sync Gmail with Outlook:

Stage 1: Prepare Gmail For IMAP

1. First, log in to your Gmail account.
2. Click on the Gear icon (at top-right). Go to Settings.
3. After that, find and switch to the Forwarding and POP/IMAP tab.
4. Scroll down and find the IMAP Access section.
5. Select the Enable IMAP radio button.

This allows Outlook to access your Gmail messages.

Stage 2: Configure Gmail in Outlook

1. Open MS Outlook on your system.
2. Follow File > Account Settings > Account Settings.
3. Then, click on New to configure a new account.
4. Choose Email Account and click Next.
5. Fill in your Gmail information:
• Your Name
• Full Gmail address.
• Select Account Type IMAP.
• Incoming Mail Server: imap.gmail.com
• Outgoing Mail Server (SMTP): smtp.gmail.com
• User Name: Your full Gmail address.
• Password: Your Gmail password.
6. After that, click More Settings.
7. Under the Outgoing Server tab, check the box that says ‘My outgoing server (SMTP) requires authentication’.
8. Under the Advanced tab, set:
• Incoming server (IMAP): 993 (SSL)
• Outgoing server (SMTP): 465 or 587 (SSL or TLS)
9. Click OK, then Next, and finally Finish.

This is it! You have successfully added your Gmail to Outlook. However, people configure Gmail accounts in Outlook to merge data from both mailboxes into one. This can also be achieved using the professional tool. Let us know how.

Sync Gmail with Outlook Using Professional Software

Users who want to avoid the hassle of manual processes may consider the Gmail Backup Tool. This is an efficient tool, simplifying the backup and sync process of Gmail into Outlook. It asks for a few easy clicks and you are done migrating the entire Gmail mailbox to Outlook. If you want to maintain a regular backup, Save Gmail to Google Drive using this software.

Moreover, the tool has many advanced features, including:

• It filters duplicate emails from the Gmail mailbox and prevents migration.
• Users can migrate emails selectively by applying a Date Filter.
• Allows to transfer mailbox data along with the attachments associated.
• It helps to solve the Gmail Space is Running Out issue.

Follow the steps below to backup Gmail data to Outlook:

1. To begin, run the Gmail Backup Tool, and log in to your Gmail account.
2. You will see the list of mailbox folders appearing. Choose and click Next.
3. Now, select PST as the saving option from a list of file formats.
4. Then, apply appropriate filters, if you need a more precise outcome.
5. Lastly, click Next and Download to Migrate Gmail Emails to PST.

Further, you can import PST files to Outlook using the Outlook Import/Export feature.

Conclusion

The suggested procedure to sync Gmail with Outlook will greatly enhance your email management experience. Follow the steps and enjoy a unified inbox. If you want to take a backup of your Gmail mailbox, go for the suggested professional tool. It is quick, secure, and reliable for all types of users.

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About The Author:

Simran Bhatia

Simran Bhatia is a technical content writer engaged in writing clear, concise, and SEO-optimized content. With a background in computer science and a passion for writing, I thrive to deliver complex technical content in simple layman terms.