How to Save Outlook Email as MSG – Best Guide

What are the Reasons to Download Outlook Emails as MSG?

The substantial reasons for users being motivated about saving Outlook emails in another native MSG file format are:

• MSG files preserve every attachment, metadata, header, and other details, useful for evidence. 
• Auditors, HR department, and legal teams prefer the MSG format for the custodial documents. 
• With the MSG format, store individual messages in place of the entire PST backup. 
• MSG files can be easily migrated to other platforms and used in DMS platforms and enterprise systems. 
• Outlook performance is improved with small individual MSG files as compared to large OST/PST archives. 
• MSG files can be easily restored in Outlook without any difficulties. 
• Organized storage with a lightweight collection of important emails helps in secure transfers without data exposure. 

Manual Workarounds to Save Outlook Email as MSG

As the MSG format is directly compatible with Microsoft Outlook, saving Outlook emails becomes easy. There are two free ways that you can perform instantly if you have an active MS Outlook profile. These are discussed in detail as follows: 

Method 01: Save Emails from Outlook as MSG with Dates

1. Open MS Outlook and from your Inbox, choose the email to move. 
2. Or, pick the folder containing emails to move and right-click it. 
3. Then, from View, select View Settings and choose Filter. 
4. Go to Advanced and apply filters like (Received: This Week, Received: Today, Received: between two dates) s required. 
5. After that, click OK and move to the File tab. Open it and choose Save As. 
6. Now, pick a location and in file type, select Outlook Message Format-Unicode (*.msg).
7. Give your file a name and finally, click Save to complete the conversion. 

Method 02: Save Multiple Outlook Emails as MSG

1. Open Outlook and select all the emails to move from the desired folder. 
2. Next, drag and drop emails directly to the desktop, and they are saved as .msg files. 
3. Alternatively, you can right-click and choose Move >> Copy to Folder to group them. 
4. Later, drag them to your PC to save as Outlook message files. 

Expert Way to Save Outlook Email as MSG 

Whether you are an individual, a business, or a large-scale enterprise user, if you need to bulk save Outlook emails as individual MSGs. The most secure, smart, and efficient solution is to use the SysInfo PST Converter Tool. This software directly converts all your Outlook emails into MSG with all headers, folder attachments, and metadata properties intact and preserved. Additionally, it requires no MS Outlook installation and also provides unique filters for duplicates, date range, attachments, etc. Moreover, the user-friendly interface is suitable for all technical and non-technical users across all Mac, Windows, and Linux OS. 

Working Process to Save Multiple Outlook Emails as MSG

1. Launch the Outlook Converter Tool and select a radio option. Tap Next. 
2. Further, select Outlook emails on PC and add them to the software. 
3. Click Next, and after that, preview and select emails from the tree to convert. 
4. Again, click Next and choose the MSG file format from the save list. 
5. At last, apply the filters, select the destination folder, and click Convert to download. 

That’s how simple it is to save Outlook email as MSG with the dedicated software. You can even download its Demo Version first for evaluation and conversion of upto 50 emails per folder at no cost. Furthermore, if you want them in a more structured format, refer to this guide → Export Outlook Emails to CSV.

Best Method to Download Outlook Emails as MSG

While both manual methods and the professional tool are beneficial at their own levels, the best among them is yet to be identified. Check out the comparison table to find the ideal solution. 

With this, excellent software takes the upper hand for large-scale Outlook email downloads, maintaining everything as in the original file. 

A real example of this is the Financial Services firm at Berkley, which had around 45,000 Outlook emails they needed in the MSG format for compliance audits. Outlook crashed with only a few emails and repeated manual exports. Then, they downloaded the Outlook Conversion Tool. It helped them save emails from Outlook as MSG with dates in no time with 100% accuracy and zero loss. 

Conclusion 

When you save Outlook email as MSG, it gives you clarity, control, and precision over your important Outlook messages. A long-term portability is achieved that something can never be obtained with the PST archives. Furthermore, moving a single email message or hundreds or thousands at once, choosing the right method depends on data volume and the fidelity required. All the above methods are trusted, verified, and suitable for this purpose, but the best one still remains the excellent Outlook Converter. 

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About The Author:

Suman Rawat

Suman Rawat is a technical content writer and expert in the fields of email migration, data recovery, and email backup. Her passion for helping people has led her to resolve many user queries related to data conversion and cloud backup.