How to Convert PST to Image (TIFF, GIF, PNG, JPG) Formats

Why Convert Outlook Emails in Image Format?

You may be asking why not just ‘export’ your emails to PDF, or leave the PST as is? Here are some real-life reasons why people translate or prefer image-based formats:

• Useful as legal evidence, where file tampering must be completely avoided.
• Sharing Outlook content as read-only, without granting potential edit capability.
• A visually backed-up copy to compare the layout with the email content.
• Helpful in storing emails offline in much more lightweight, universally supported formats (JPG, PNG, etc.)
• Also, beneficial in embedding images in reports, HR files, or case folders.
• Moreover, unlike PST or MBOX, images can be opened on almost any device without an email client.

Efficient Methods to Convert PST to Image

While users can go for any online tool to convert, it has security and formatting risks. So, we have jotted down the two most effective solutions, including a free one and an automated tool to simplify your conversion. With this simple step-by-step process, all your Outlook PSTs can be saved as an Image on your PC easily and quickly. We will first look at the manual way and then proceed to an advanced solution.

Manual Method to Convert Outlook PST to Image

Microsoft Outlook does not provide you with the ability to “Save as Image.” But you can work your way around that by using the Print and Screenshot tools. Follow these steps:

1. Open Outlook and open your PST file.
2. Then, double-click on the email message you want to convert.
3. Further, use either the Snipping Tool/Snip & Sketch (Windows).
4. Or, Command + Shift + 4 (Mac) to create a screenshot.
5. Afterward, convert PST to Image and save as PNG, JPG, or GIF.
6. Finally, repeat those steps for each of the emails you wish to convert.

Shortfalls of the Manual Method

• Tedious for many emails (no batch), conversion is possible.
• No metadata (timestamps, headers, etc.) is kept unless copied or captured manually.
• Also, it cannot convert attachments embedded in the PST file.
• Moreover, no support for TIFF or multi-page images or archiving folders.

Dedicated Software to Save Outlook PST Files to Image

If you work with high email volume or want to create formally structured, legally defensible images. Then, the only way to go is with the PST Converter Tool. It will batch convert PST to Image (TIFF, JPG, GIF, PNG) and also convert PST to MBOX, CSV, and other formats. As well as it provides multi-file support with resolution and email formatting maintained, along with inline images, headers, etc.

Additionally, with this specific software, export attachments as separate files or as embedded images into the message. Moreover, it runs without an installed version of Outlook and has a demo version for all users.

Steps to Follow to Convert Outlook PST to Image

1. Start your PST to Image Conversion Tool and proceed by clicking the Next button.
2. After that, select your PST files or folders with PSTs and add them.
3. Click Next, and you will be able to preview emails, attachments, and more.
4. Further, select all that is needed and click Next to opt for the saving format.
5. Choose output format (JPG/TIFF/PNG) and apply the related filters.
6. At last, click Path to Save for a destination and Convert to process and finish.

Conclusion

To sum up, manual methods can help you convert a few emails into image formats, but they don’t scale. If you need to convert PST to Image (TIFF, JPG, PNG), etc. Especially in bulk or with full accuracy and 100% reliable outcomes, then the safest and most time-efficient solution is the professional tool. It supports high-quality conversion to images and has 24*7 expert support for you.

Frequently Asked Questions

About The Author:

Suman Rawat

Suman Rawat is a technical content writer and expert in the fields of email migration, data recovery, and email backup. Her passion for helping people has led her to resolve many user queries related to data conversion and cloud backup.