How to Bulk Convert PST File to PDF with Attachments

Let’s explore the guide in detail to see how Portable Document Format overshadowed all other formats, including PST.

Convert Outlook Data File to PDF, But Why?

As stated above, exporting PST to PDF will give an advantage over data portability and accessibility. Some more similar and unique benefits to export PST to PDF are mentioned here:

• Preserve data and formatting for ease of sharing and email content access.
• To add an extra security layer to the crucial data with passwords.
• PDFs are compatible with all devices without any software restrictions.
• Unlike PST, PDFs are considered standard for evidence and presentation data.
• PST is limited to the Outlook email client for all tasks, but PDF is an independent format.

Best Practices to Convert PST File to PDF

Here, find out how you can save PST files as PDF on the PC with and without Outlook. The conversion has a manual and a professional solution; both are defined descriptively below. Whether you are downloading emails or you want to convert Outlook calendar to PDF, this is all in.

Manually Convert PST to PDF with Attachments

All you need to do in the free solution is to follow the simple steps given. You can complete it easily with the help of a built-in Print option in Outlook. The steps are:

1. Open Outlook and select the PST file from the Inbox.
2. Then, move to the File tab from the options in the top bar.
3. Further, click Print and set your Microsoft Print to PDF as the Printer.
4. Afterward, apply the other settings (layout, pages, etc.) and hit Print.
5. In the open dialog, opt for a targeted location to save and tap Select Folder.

And that’s it. A PDF file for your selected PST is created and saved at the specified location. That’s an easy and effortless process to convert PST file to PDF for free.

But with the cost-free way, you have to face some cons, as stated below.

What are the Shortfalls Here?

The manual method fails to do the following:

• Provide a facility to batch convert PST to PDF at once.
• Perform the file format conversion without opening MS Outlook.
• Does not support large PST files with attachments for change.
• No guarantee to retain the format and keep data intact.

Thus, it is better to go with other alternatives. But is there still any other cost-free solution left to convert Outlook data file to PDF?

Well, there is one, by accessing the Adobe Acrobat add-on within Outlook and creating a new PDF for selected PSTs. However, this method has the same limitations as above. So, another best option is to utilize professional software.

Bonus Solution to Convert PST File to PDF

Any techie or non-techie user who wishes to batch convert PST to PDF must get the SysInfo PST Converter Tool. It is an allrounder software to convert PST files of any size and Outlook version within no time. The utility enables the preview of the data within the PST file before the conversion for user assurance.

Additionally, it has several unique features that make the versatile software a reliable choice. These are:

• Convert PST files to ICS or any other format and save on web and cloud clients.
• Supports users to eliminate duplicates and save PDF attachments separately.
• Performs file conversion for a particular period with guaranteed accuracy.

Steps for Bulk PST to PDF Conversion

1. Run the PST to PDF Converter and choose to locate the PST files.
2. Then, search and add the PSTs for conversion within the tool.
3. Click Next and from tree format, select the folders after the preview.
4. Again, hit Next and take your saving output option ‘PDF’ from the list.
5. After that, set filter params as needed and a Path to Save the output.
6. At last, complete the conversion by clicking the Convert button at the end.

Conclusion

This is a very straightforward guide to convert PST file to PDF within seconds. If you use the manual method, the time may increase due to the repetition of steps for multiple files. Also, there are chances you will face losses or formatting errors. Instead, download and run the professional tool and instantly convert any number of files without risk.

Frequently Asked Questions

About The Author:

Suman Rawat

Suman Rawat is a technical content writer and expert in the fields of email migration, data recovery, and email backup. Her passion for helping people has led her to resolve many user queries related to data conversion and cloud backup.