How to Save Outlook Emails when Leaving Job? Best Guide

But before that, understand why users find it essential to backup their Outlook data before leaving the job.

Save Outlook Emails Before Leaving Job: Why?

A very common query asked by millions of users, but it is very simple. MS Outlook has lots of personal information, your crucial emails, findings, notes, and much more. While leaving your workspace, it may be necessary to save Outlook messages for the following reasons:

• Documentation proof for essential information and conversation.
• To maintain organizational contacts for future references and the network.
• Maintain a record of personal data and achievements during the tenure.
• To protect one’s confidential information and preserve the property.

But to do so, you must have proper authorization, a storage space, and a reliable tool.

Top Ways to Save Outlook Emails When Leaving Job

When you need to move Outlook emails on your Mac or Windows system, there are different solutions available. In this section, we will learn how you can export Outlook.com emails to USB Drive manually or with professional software. The free way might be difficult and has several limitations compared to the expert way.

Manually Save Outlook Emails Before Quitting Job

Here, we will see different steps for extracting emails on both Mac and Windows machines. Follow the guide below to achieve the desired outcomes with minimal possible risks.

1) Export Outlook Emails When Quitting Job on Windows

1. Start by opening the Windows Outlook and browsing to the File tab.
2. Then, the next step is to opt for Open & Export and proceed with Import/Export.
3. Through the wizard, go with the Export to a file and continue to save with Next.
4. Further, choose the required format, i.e., Outlook data file (.pst), and tap on Next.
5. Afterward, select the folder containing all your crucial Outlook emails you need to save.
6. Click Next, and with the Browse button, pick a target destination. Choose the option for duplicate files and hit Finish.

2) How to Save Outlook Emails When Leaving Job Mac

1. Foremost, start Outlook for Mac and navigate to its File tab.
2. There, click on Export and pick the folder containing the emails.
3. Further, click Continue, and with File Finder, select a storage path.
4. Finally, input a name for the file and click Save to extract the emails.

Note: The Mac Outlook stores data in .olm format. To store the same on a Windows PC, you must backup Outlook emails to Hard Drive. Alternatively, you can change OLM to PST. Besides this, if you are on Windows, you can save Outlook emails before leaving job in two other ways:

1. Creating a PDF of Outlook emails with Print.
2. With the Drag and Drop as MSG files.

However, with all the manual ways, you will face some shortcomings. Let’s know about them now.

Loopholes of the Manual Method

• Repetition of steps for several Outlook emails is present in all the methods.
• Increased size of the resultant Outlook data can lead to loss or corruption.
• It is necessary to have MS Outlook installed with healthy data files within it.
• No options for saving data selectively or customizing it as per preference.

Automatically Save Outlook Emails when Leaving Job

The manual processes do the task, but with the loopholes and time consumption, users often get frustrated. So, instead of putting all the efforts manually, use the SysInfo Hotmail Backup Tool. This exceptional utility enables users to add Outlook.com email accounts on any OS and seamlessly export data from them. Additionally, the tool imposes no mailbox size limitations, and you can choose many emails at once. Moreover, any user can save data as before without worrying about its integrity.

Even more, the tool allows selective conversion and has other custom filter options. It also provides a demo version to test the performance and save upto 50 emails per folder at no cost.

Quick Save Outlook Emails Before Quitting Job

1. Run the given tool window on the computer. First, choose an account mode.
2. Then, enter the right credentials and, with the Login button, add the Outlook account.
3. Further, tick the box beside root folders to save from the Outlook mailbox.
4. Click Next and proceed to choose a relevant file format/email client.
5. Afterward, again press Next and with the filters, set a Save Path for the file.
6. At last, hit Start Process. It will start and finish the email saving process with accuracy.

Conclusion

If you want to save Outlook emails when leaving job, you will surely relate to the user query above. Do not worry, and simply browse this blog, and you will find amazing ways to easily save email data. Whether you are a new user or old, a professional tool is best, unlike the manual method, which requires expertise.

Frequently Asked Questions

About The Author:

Simran Bhatia

Simran Bhatia is a technical content writer engaged in writing clear, concise, and SEO-optimized content. With a background in computer science and a passion for writing, I thrive to deliver complex technical content in simple layman terms.