Migrate Email from Office 365 to Google Workspace Easily

Why Migrate Office 365 to Google Workspace?

The significant reasons to move emails from Microsoft 365 to Google Workspace are:

• To increase the overall efficiency and simplify the tasks.
• For easy and quick collaboration and to reduce overhead costs.
• To access data across devices and utilize services accordingly.
• Enables to work in a user-centric space with less admin control.
• To improve scalability and increase workflow productivity.

How to Migrate Email from Office 365 to Google Workspace?

O365 to Google Workspace migration can be done with the help of a manual method or a professional tool. This section describes the details, step-by-step procedure, and limitations of the methods. Let’s understand them now.

Manually Migrate Microsoft 365 to Google Workspace

The manual method uses data migration services of Office 365 and Google Workspace. Firstly, complete the prerequisites and then, follow the steps given below.

Prerequisites:

1. Create a list of G Workspace users. To do so,
• Sign In to Google Admin Console >> Move to Directory >> Users.
• Here, click Add New User and complete the instructions.
• For multiple users, upload a CSV file with their Email and Password.
2. Assign Impersonation Rights for the M365 admin:

• Open Office 365 Exchange Admin Center and move to Roles.
• Press Admin Roles and choose Organization Management.
• In the pop-up, under Permissions, search ApplicationImpersonation.
• Further, click Save to set the rights and go to the Assigned tab.
• Add the required members as Group Admins and close it.

Steps to Migrate Email from Office 365 to Google Workspace

1. After that, start the Google Workspace Admin Center. Click Accounts.
2. Here, press Data Migration >> Set Up Data Migration.
3. In the window opened, set Microsoft Office 365 as a Migration source.
4. Subsequently, specify the type of data, i.e. emails/contacts/etc. to migrate.
5. Set Connection Protocol to Auto and press the Authorise button.
6. Afterward, a dialog appears, enter O365 Email > Next > Password > Next.
7. Accept all the permissions and tap Start in the migration window.
8. Next, provide a Migration start date and checkbox other options (if needed).
9. Click Select Users and add users one by one. Or attach a CSV file containing Google Workspace ID and Office 365 ID.
10. Lastly, press the Start Migration button to initiate Office 365 to Google Workspace migration.

Shortcomings of the Manual Method

• You can import only one mailbox item at a time that too with size limits.
• Frequent shifts between Office 365 and Google Workspace.
• It is necessary to have admin credentials for both accounts.
• Lengthy, complex, and time-consuming process that requires expertise.

Migrate Email from Office 365 to Google Workspace Effortlessly

The manual migration is free but not secure and also has many limitations. So, use the SysInfo Office 365 Backup Tool and instantly migrate complete mailbox data. This tool has no size limitations and transfers data in bulk. Additionally, it allows users to remove duplicate items, exclude attachments, filter data, and much more. Moreover, this excellent tool works well on all Windows OS with ease. Some extra features that this tool has are:

• Any beginner or expert user can run this tool.
• Maintains folder structure and keeps the data intact.
• Download Office 365 Emails to Computer in the desired file format.

Steps to Migrate Email from Office 365 to Google Workspace

1. Run the software on the PC and choose Backup.
2. Sign In to your O365 account and pick User ID and Mailbox. Tap Next.
3. Further, preview and choose the folders for migration. Hit Next.
4. Select G Suite from the list of saving options and Sign In to the account.
5. Later, select the filters from the tool window and check the destination.
6. At last, press the Convert button to finish the MS Office 365 migration.

Conclusion

To summarize, we can find the specific reasons to migrate email from Office 365 to Google Workspace. This can be done either with a manual method for free or using a professional tool. However, the manual method’s limitations cannot be avoided as data security and user experience is the priority. So, for hassle-free migration with security and 100% accuracy, selecting a professional tool is optimum.

Frequently Asked Questions

About The Author:

Simran Bhatia

Simran Bhatia is a technical content writer engaged in writing clear, concise, and SEO-optimized content. With a background in computer science and a passion for writing, I thrive to deliver complex technical content in simple layman terms.