How To Migrate Emails from SmarterMail to Office 365 in Easy Steps

SmarterMail is a powerful email and communication server that tackles business challenges for entrepreneurs and corporations. Its improved version makes it compatible with tablets and cell phones. The scalable email infrastructure makes it a perfect choice for small and large enterprises. Moreover, smarter email offers licensing options based on the number of users. You can share calendars, schedule appointments, manage tasks, and share contacts in one platform. Also, users and administrators can customize the interface according to their personal needs.

Although SmartMail is a good tool it is usually seen that people migrate from SmarterMail to Office 365. Before checking out the methods, let us understand the reasons for migration.

Reason To Migrate Emails from Smartermail to Office 365

SmarterEmail is available at a lower price than Microsoft Office. But still, it is a preferred choice due to its diverse range of applications. Office 365 is not only an email client but it is a productivity solution built around the cloud platform. Office365 offers many advantages over SmarterEmail, which is why in Smarter Email vs Office 365, O365 is a clear winner. Some of the advantages are listed below:

• There is no need for physical storage as the 1TB storage over Onedrive is sufficient.
• Microsoft offers versatile subscription plans to match the needs of users.
• Smooth integration with content management systems like SharePoint, enables users to store, organize, share, and access files.
• The features of Microsoft Office 365 like multi-factor authentication, threat protection, data encryption, etc secures the user data.

Now, that you know the reason, why users want to migrate SmarterMail to Office 365 let’s check out the migration methods.

Method 1: Free Method to Migrate SmarterMail to Office 365

Most email clients like Yahoo and Gmail, give the liberty to users to choose between IMAP and POP for accounts connection. SmarterMail uses IMAP services. For the manual method, there is no need for any third-party tool. All you have to do is find the right options on SmarterMail and you will be able to

transfer emails from SmarterMail to Microsoft 365 account. The steps are as follows:

1. Go to Settings and Enable the IMAP option.
2. Enter the address of the server, your credentials, the port number, and other details.
3. Now, create mailboxes and add the licenses for the O365 account. For migrating data create migration endpoints as SmarterMail.
4. To ensure that new emails routed to O365 mailboxes change the MX records.
5. Now stop migration when the migration is complete.

Limitations of the Manual Method

The user interface of Smarter email is such that it is not easy to find the options on its interface which creates confusion. Also, the above-discussed method will only work for migration emails and not for calendars.

However, if you want to Migrate IMAP Calendar to Office 365 some free methods are available.

Method 2: Automatic Method to Migrate Emails from SmarterMail to Office 365

To save yourself from confusing steps, the IMAP Email Backup Software is the best solution. The tool has a very simple user interface to follow. It is a fast tool that takes very little time for migrating the Emails. The tool has other features also to refine the migration process. Further, you can apply 3 types of filters and use date range features to exclude unnecessary emails. Moreover, if required you can also remove the attachments from emails. To migrate SmarterMail account to Office 365 you have to follow simple steps:

1. Firstly, download and install the tool. Run it on your system.
2. If you want to migrate a single email, then choose the single mode or choose Batch mode for multiple emails. For single mode enter the email address and Host name.  To generate the third-party app passwords use your email client.
3. Download the CSV from SmarterMail and then import the same CSV.
4. Select the MailBoxes you want to migrate and wait for the completion process.
5. Here, you can select the Emai File format or the Email Client to which you want to convert.

During the process of SmarterMail to Office 365 Migration you can choose the date filter, remove duplicate emails, and give a custom name. Moreover, you can download the free version from the website to see how the tool works. Later, you can download the full version and unlock the premium features of the tool to transfer Smartermail to Office 365 accounts.

Conclusion

The blog discusses methods to migrate Emails from SmarterMail to Office 365. We have discussed both the manual and the professional method. Nevertheless, the manual method can be difficult as the interface of SmarterEmail is not simple to follow. Therefore, it is better to use the best online professional tool. Also, the tool gives the liberty to convert to other formats.

About The Author:

Deep Shikha

Deep Shikha Pandey is a Tech Writing Expert having deep knowledge about Outlook, Gmail, Yahoo, SQL, and other databases and email clients. She will guide you the best about email migration and SQL Database recovery using her expertise and making all the processes a cakewalk for the readers. Make your technical journey easy with simple layman’s blogs and accurate technical information.