Configure IMAP Account in Outlook 2016 or 2013 and 2010

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  • Published on
    April 10th, 2014
  • Updated on
    August 22, 2019
  • Read Time
    6 minutes

In this blog, we will know the various methods to configure IMAP account in Outlook 2016 or 2013 and 2010. Follow to the end.

User can set up Outlook to access email accounts, import messages, and labels, manage emails, and even send messages using Internet Messaging Access Protocol (IMAP). Outlook’s Auto Account Setup, configure webmail account as an IMAP account. So when mailbox supports both IMAP and POP3 connections, it will get configured as an IMAP account.

In the next part, there are some manual methods for different versions to configure the IMAP account in Outlook. Follow those methods carefully, and surely you will get configured your IMAP account in MS Outlook.

Setup IMAP Account in Outlook 2016 or 2013

While Configuring IMAP Account in Microsoft Outlook, you have two different methods to set up an account; where sometimes it is automatically detected and sometime we have to set it up manually.

Method 1: Automatically detect and set up IMAP

User must have to know their email address, password, incoming mail server name, and outgoing mail server name that is provided by their Internet Service Provider (ISP), to complete this setup. Now follow the steps below to perform this action:

Step 1: Open MS Outlook and choose the ‘File‘ tab.

Step 2: In the ‘Info‘ category, select ‘Account Settings > Account Settings‘ in the dropdown.

Step 3: On the ‘Email‘ tab, select ‘New‘.

Step 4: In the ‘Add New Account‘ dialog box, configure the following settings in the ‘Email Account‘ section under ‘Auto Account Setup‘: Type your full name, email address and password in the appropriate boxes.

Note: Your ISP provides this information.

  • Now, click ‘Next‘ to begin the Auto Account Setup process. Then Outlook will try to automatically configure the account. If you want to enter your email password automatically, then the Save this password in your password list checkbox must be selected. If the account is successfully set up, the Add New Email Account dialog box will indicate that the account is created successfully.
  • Select ‘Finish > Close‘.

Note: If the above process fails, the ‘Auto Account Setup‘ feature tries to connect by using a connection that is not encrypted. If this method also fails, then the account must be configured with other manual ways.

Method 2: Set-up IMAP email

To set up IMAP email follow the steps below:

Step 1: Select ‘Manual setup or additional server types > Next‘.

Step 2: Select ‘POP or IMAP > Next‘.

Step 3: Under User Information, configure the following setting:

  • Type your full name and email address.

Step 4: Below the ‘Server Information‘, click the type of email account such as if you select ‘POP3‘ or ‘IMAP‘ in the ‘Account Type‘, configure the following setting:

  • Type the name of the server in lowercase letters in the Incoming mail server box or Outgoing mail server (SMTP) box. The name may be in the form of ‘alexa.com‘ Or in the form of an IP address, such as 180.13.1.1.

Step 5: Below Logon information, configure the following settings:

  • In the appropriate boxes, type the user name and password. Some ISPs require the full email address. If this is needed to contact your ISP.

Step 6: If Internet Service Provider requires it, click to select the ‘Require logon by using Secure Password Authentication (SPA)‘ checkbox to log on by using Secure Password Authentication.

Step 7: Select ‘Test Account Settings‘, and when you select ‘Test Account Settings‘, the following process occurs:

  • The connectivity of the system to the Internet is confirmed.
  • You are logged on to the SMTP server.
  • You are logged on to the POP3 server.
  • If the POP3 server logged on to first, Outlook automatically sets the ‘Log on to incoming mail server before sending mail
  • A test message is sent and the message explains any changes that Outlook made to the initial setup.

Step 8: Select ‘Next > Finish‘.

Setup IMAP account in Outlook 2010

To set up an Internet mail account in Outlook 2010 follow the steps below:

Step 1: Open MS Outlook and in the ‘File‘ tab, click ‘Info >> ‘Account Settings‘ and select Account Settings from the list.

Step 2: In the ‘E-mail‘ tab, click ‘New‘ and Select Email Account, click ‘Next‘.

Step 3: Click to select the Manually configure server settings or additional server types checkbox, and then click ‘Next‘.

Step 4: Click ‘Internet E-Mail>>Next‘.

Step 5: Inside the Server Information section, select IMAP for Account Type.

Step 6: Now, enter your name, e-mail address, user (account) name exactly as you want it to appear to recipients and password, in the appropriate boxes.

Step 7: In the Incoming and Outgoing mail server boxes, type ‘imap.rediffmailpro.com‘ and ‘smtp.rediffmailpro.com‘.

Note: Before clicking Next please click More Settings and make sure that the settings are the ones as shown in the next steps.

Step 8: In the ‘General‘ tab, enter your name and a reply email address. Generally, this is the same as your email address.

Step 9: Click the ‘Outgoing Server‘ tab. If you are using this service’s server for sending an email, select the option: ‘My outgoing server (SMTP) requires authentication‘.

Step 10: Click the ‘Advanced‘ tab and verify that the port numbers are set to Incoming = 143 and Outgoing 587.

Step 11: To sync sent emails, select ‘Sent items‘ tab.

Step 12: Enable the option ‘Save sent items in the following folder on the server‘.

Step 13: Click ‘Sent‘ folder to save your sent mails.

Step 14: Click ‘OK>> Finish‘.

Step 15: Now click ‘Next‘ when you’ve finished entering these details.

Step 16: Outlook will now test the settings you’ve entered. Click ‘Close‘.

Step 17: Click the ‘Send/Receive‘ button (it’s at the top left side of the Outlook 2010 window) and your email will download to your mailbox.

Conclusion

In this following blog, we have suggested some best manual methods to configure IMAP account in Outlook 2016 or 2013 and 2010. Try above methods according to MS Outlook versions and hopefully you will be able to configure your IMAP account. Once again I will say, to perform those methods, a user will need to know their email address, password, incoming mail server name, and outgoing mail server name which will be provided by their Internet Service Provider.

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