How to Remove Duplicate Emails in Outlook – Free Tips

How Do Duplicates Emails Affect?

Here, we will describe some situations where eliminating identical emails is necessary.

• The performance of your system or email client will be degraded.
• Microsoft Outlook storage will be filled instantly.
• It will be difficult to locate the necessary emails.
• When you have various similar emails, it will affect productivity.

Now, we will look at the procedures to exclude identical emails from Outlook.

Different Procedures to Remove Duplicate Emails Online

In this section, we will provide all the possible ways to delete the same emails from Outlook. Before you opt for the procedure, read all the discussed methods thoroughly. So, you can choose the right one wisely. Now, let’s adequately discuss each approach.

Approach 1: Remove Duplicate Emails in Outlook Free Method

Here, we have two free solutions to delete identical emails from the Outlook mailbox. Let’s discuss them in detail.

Way 1: Eliminate Similar Emails Using Sort And Column Feature

1. First, launch the Microsoft Outlook on your system.
2. Afterward, tap the View option from the top taskbar menu.
3. From the View option, choose the Change View.
4. Now, choose the Preview tab >> View Settings.
5. After this, you can choose either option: Sort or Columns.

Now, we will discuss the steps to eliminate the same emails through Sort and Column.

With Sort Feature:

1. Click the Sort option to filter the messages based on subject, time, date, and more. Tap OK.
2. After this, press the OK button again.
3. Now, all your emails will be filtered as per the settings.
4. Select the emails and delete them.

With Column features:

1. Press the Column option from the description.
2. Next, make the sequence according to your choice. Hit OK.
3. Now, again click OK to initiate the process.
4. After this, you can delete the emails that you wish.

Way 2: Delete Identical Data With Clean-Up Feature

Here, we will describe the steps to remove duplicate emails in Outlook with the Clean Up feature.

1. In Outlook, choose the folder >> Home tab from the top menu bar.
2. After this, tap the Clean Up option.
3. Now, choose either option to delete the selective folder emails.
• Clean Up Conversation.
• Clean Up Folder.
• Clean Up Folder and Subfolders.
4. After selecting either option ( say Clean up Folder), tap the Clean up Folder button to begin the process.
5. As well, if you wish to delete the emails permanently, you must remove them from the trash.

Now, we will discuss the limitations of the above-discussed methods.

Drawbacks of the Manual Approach

• Long and complicated procedure.
• Chances of human error.
• High technical knowledge is required.
• No guarantee of precise output.

Approach 2: Professional Method to Remove Duplicate Emails in Outlook

Outlook Duplicate Remover is the most used solution to remove Outlook duplicates. This software offers various incredible features to make the process easier. Also, this tool is recommended for large data. In other words, you can delete duplicate emails in Outlook in bulk. Other than this, you can also delete duplicate contacts in Outlook. Additionally, it will maintain the data integrity during the entire process. Plus, it will protect from losing an entire or a single piece of information.

Steps to Delete Similar Emails in Outlook

Now, we will discuss the procedure step-by-step to remove Outlook duplicates.

1. First, install and launch the Outlook Duplicate Remover on your Windows.
2. After this, browse and select the PST file that contains duplicate data. Click Open.
3. Next, choose the file to preview and tick for further processing. Hit Next.
4. Now, pick the Email option to clean up duplicate emails in Outlook.
5. Then, assign the desired location to locate the output file.
6. At last, tap the Convert button to exclude duplicate emails.

Conclusion

If you’re looking for a trustworthy method to remove duplicate emails in Outlook, the professional is an appropriate choice. Using an automated tool can help you complete the process within no time effortlessly. Moreover, it will not hamper the data integrity or cause any other issues.

Frequently Asked Questions

About The Author:

Deep Shikha

Deep Shikha Pandey is a Tech Writing Expert having deep knowledge about Outlook, Gmail, Yahoo, SQL, and other databases and email clients. She will guide you the best about email migration and SQL Database recovery using her expertise and making all the processes a cakewalk for the readers. Make your technical journey easy with simple layman’s blogs and accurate technical information.